personal assistant

AstraZeneca

<div>PA - VP International Medical OBU 
Location: Dubai UAE (on-site 3 days per week)
About AstraZeneca
At AstraZeneca we believe in the potential of our people and you&rsquo;ll develop beyond what you thought possible. We make the most of your skills and passion by actively supporting you to see what you can achieve no matter where you start with us. The only one who can put limits on the scope of your career is you. With the right skills and passion, we'll help you explore what AstraZeneca has to offer.
Are you ready to embark on a dynamic journey within the international region's Medical Affairs team? This is your chance to take on a challenging, proactive, and varied role as a Personal Assistant to the VP of International Medical OBU. You'll be at the heart of key projects, providing comprehensive support and team coordination, while playing a pivotal role in planning and delivering important regional, functional, and team-related activities. If you thrive in a fast-paced environment and have a knack for improving team effectiveness and efficiency, this role is perfect for you!
In this role, you'll be responsible for prioritizing tasks and finding opportunities to enhance team operations across the International Medical team. Your organizational and communication skills will be crucial as you ensure attention to detail and perseverance in completing tasks. You'll engage with team members from diverse cultures, building networks and supporting colleagues. Additionally, you'll have the chance to take on project-based work, ranging from events to metrics reporting, offering you the opportunity to gain experience in new areas. Adaptability and composure are key as you respond to changing demands with a consistent focus on high-quality work.
. Key Responsibilities:<ul><li>
Proactive diary management and team project coordination for the VP, International Medical.</li><li>
Proactive planning of travel arrangements, including flights, accommodation, airport transportation, car bookings, trains, visa requirements etc. (preparing travel packs / itineraries where required).</li><li>
Preparing agendas, presentation materials and other relevant documentation, as necessary ahead of meetings.</li><li>
Collating and processing of expense claims within set group timelines and ensuring compliance with the expenses policy.</li><li>
Organising internal/external meetings including room bookings and catering arrangements, coordinating global conference calls / video conference calls.</li><li>
Supporting department updating and maintaining all distribution lists, organisational charts and other relevant documentation.</li><li>
Working with the International Medical Operations Team to harmonise processes and provide support where necessary across the organisation, such as holiday/sickness cover as required.</li><li>
Co-ordinates and collates detailed information with effective and clear communication to relevant stakeholders.</li><li>
Controls small projects under general guidance ensuring delivery of project outputs according to plan, reviewing and refining plans as necessary</li><li>
Understand and always adhere to the AstraZeneca Global Code of Conduct, AZ and Global policies.</li></ul>
Requirements:<ul><li>
Experience of providing full PA/administrative support at a senior level.</li><li>
Previous experience in pharmaceutical industry</li><li>
Confident and experienced using Microsoft Office, Zoom Webinar, Teams and a wide variety of technology and IT software.</li><li>
Excellent written and verbal communication skills.</li><li>
Excellent administrative, time management and organisational skills.</li><li>
Collaborative teammate, with excellent interpersonal skills.</li><li>
Excellent project management skills with demonstrated ability to effectively handle multiple priorities.</li><li>
Have high levels of resilience and be self-motivated.</li><li>
Excellent team working, networking and influencing skills and ability to engage relevant AstraZeneca staff and leaders in developing solution.</li><li>
Ability to work autonomously with independent judgement and discretion and handling confidential information where applicable.</li></ul>
In Office Requirement:
When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.
Why AstraZeneca?
At AstraZeneca, we blend medical expertise with commercial acumen to pioneer innovative approaches that better serve our patients. Our commitment to science and ethics drives us to launch cutting-edge products into our growing healthcare ecosystem. We thrive on creativity and imagination, always supported by a strong foundation of ethics. As part of our global network, you'll have the opportunity to learn from world-class people and work with new and innovative drugs. Our science-led pipeline empowers us to make a profound difference in patients' lives, offering you a meaningful career filled with unexpected opportunities.
Competitive salary and benefits package on offer!</div>

PA - VP International Medical OBU

Telephony Communication Technologies LLC

Job Location - OmanKey Responsibilities:<ul><li>Install, configure and program SMATV, AV, and PA systems solution.</li></ul>&middot; Coordinate with ELV Project Manager and main contractors for smooth workflow and interface management.&middot; Ensure that work is carried out according to approved shop drawings, method statements, and project specifications.<ul><li>Cabling, mount and align satellite dishes, SMATV equipment, speakers, amplifiers, mixers, and AV devices.</li><li>Conduct system testing, troubleshooting, and pre-commissioning checks.</li></ul>&middot; Supervise daily activities of ELV subcontractors&middot; Coordinate and schedule subcontractor tasks to meet project milestones.&middot; Monitor subcontractors and in-house teams for quality and progress.&middot; Review and approve subcontractors' work before inspection with consultant/client.&middot; Prepare daily site reports and update progress to the ELV Project Manager.&middot; Conduct routine inspections and ensure corrective actions are taken where needed.&middot; Verify material availability, usage, and ensure correct installation practices.&middot; Conduct pre-commissioning and final commissioning with project engineers.&middot; Participate in site meetings, toolbox talks, and safety briefings.&middot; Ensure installations are as per project standards, consultant requirements, and safety regulations.&middot; Coordinate with QA/QC team for inspections and approvals.Requirements:<ul><li>Diploma/ITI in Electrical/Electronics/Telecommunication or equivalent.</li><li>3+ years proven experience in SMATV, AV, and PA system installation at construction sites.</li><li>Strong knowledge of coaxial cable systems, AV signal distribution, and speaker layouts.</li><li>Experience in satellite dish alignment, PA zoning, rack assembly, and equipment integration.</li></ul>&middot; Ability to read and interpret drawings, BOQs, and technical specifications.&middot; Knowledge of testing tools, standards, and documentation procedures.&middot; Good communication, leadership, and interpersonal skills.&middot; Familiarity with safety and quality management systems.&middot; Proficient in MS Office and project reporting tools.Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,000.00 per month

Site Technician for AV, PA & SMATV Systems

Vip Pro Services

Job description:Job Description ;The Human Resource Cum PA to MD (ONLY FEMALE) is responsible for managing HR-related functions and PA to MD. This role includes handling recruitment, employee onboarding, and managing daily office operations. The role ensures smooth HR processes and efficient administrative support to maintain a productive and compliant workplace.Responsibilities<ul><li>Coordinate the recruitment process, including job postings, candidate screening, interviews, and hiring.</li><li>Oversee employee onboarding, training, and development programs.</li><li>Manage employee records and ensure compliance with regulatory requirements.</li><li>Administer employee benefits, payroll, and leave applications.</li><li>Handle employee relations, addressing grievances, and promoting a positive workplace culture.</li><li>Provide administrative support, including scheduling meetings, managing office supplies, and organizing company events.</li><li>Maintain HR policies and procedures, updating as necessary to meet organizational goals.</li><li>Ensure the office environment is clean, organized, and conducive to productivity.</li></ul>Qualifications<ul><li>Bachelor's degree in Human Resources, Business Administration, or related field.</li><li>Proven experience in HR management and office administration.</li><li>Strong understanding of UAE labor laws and employment regulations.</li><li>Excellent organizational and multitasking abilities.</li><li>Outstanding verbal and written communication skills.</li><li>Proficiency in HR software and Microsoft Office Suite.</li><li>Strong interpersonal skills and ability to handle confidential information.</li></ul>Skills<ul><li>HR management</li><li>Recruitment processes</li><li>Employee relations</li><li>Office administration</li><li>Payroll management</li><li>Regulatory compliance</li><li>Organizational skills</li><li>Communication skills</li><li>HR software</li><li>Microsoft Office Suite</li></ul>Job Types: Full-time, Permanent, ONLY FOR HINDI SPEAKER FEMALE CANDIDATEJob Types: Full-time, PermanentPay: From AED2,500.00 per monthLanguage:<ul><li>HINDI (Required)</li></ul>

HR cum PA to MD ONLY FOR HINDI SPEAKER FEMALE CANDIDATE

Zolo Real Estate LLC

Job Summary:The Personal Assistant to the Managing Director (MD) will provide high-level administrative, operational, and strategic support to ensure the MD&rsquo;s time is optimized and priorities are effectively managed. This role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced environment.Key Responsibility:<ul><li>Executive &amp; Administrative Support</li><li>Manage and maintain the MD&rsquo;s calendar, appointments, and daily schedule.</li><li>Organize meetings, prepare agendas, take minutes, and track follow-up actions.</li><li>Draft, review, and manage correspondence, reports, and presentations.</li><li>Handle confidential and sensitive information with utmost professionalism.</li><li>Communication &amp; Coordination</li><li>Act as the first point of contact for the MD, screening and prioritizing inquiries.</li><li>Liaise with internal teams, external partners, and stakeholders on behalf of the MD.</li><li>Ensure timely and accurate flow of information to and from the MD&rsquo;s office.</li><li>Travel &amp; Event Arrangements</li><li>Plan and coordinate detailed travel itineraries, including flights, accommodation, visas, and transport.</li><li>Organize logistics for business events, conferences, and corporate functions.</li><li>Project &amp; Task Management</li><li>Monitor deadlines and follow up on deliverables for key initiatives.</li><li>Maintain well-organized filing systems (digital and physical).</li><li>Prepare and process expense claims and other administrative requirements.</li><li>Manage personal appointments and ad-hoc requests for the MD when required.</li><li>Assist with special projects or events as assigned.</li></ul>Qualification:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field (preferred).</li><li>Minimum 3&ndash;5 years&rsquo; experience as a Personal Assistant or Executive Assistant supporting senior executives.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling/project management tools.</li><li>Excellent communication, interpersonal, and time management skills.</li><li>Strong attention to detail, discretion, and a proactive problem-solving approach.</li></ul>Working Condition:<ul><li>Primarily office-based, with flexibility for occasional remote work or after-hours tasks.</li></ul>Compensation and Benefits:Compensation packages will be commensurate with experience and qualifications.<ul><li>Pay: AED 4,000.00 - AED 6,000.00 per month</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per month

PA to the Managing Director

Superfine Facilities Management Services LLC

Job Summary:Superfine Facilities Management Services LLC is seeking a highly organized and proactive Personal Assistant (PA) to support the managing partners. The PA will manage calls, coordinate travel, schedule meetings, handle administrative tasks, and assist with personal duties to ensure smooth day-to-day operations.Key Responsibilities<ul><li>Manage calls, emails, and meeting schedules for managing partners.</li><li>Coordinate travel arrangements and handle expense tracking.</li><li>Organize appointments and ensure smooth calendar management.</li><li>Assist with administrative tasks and document preparation.</li><li>Run personal errands, assist with events, and handle confidential info.</li><li>Provide support and solve day-to-day challenges.</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Do you currently hold a valid UAE driver's license?</li></ul>Experience:<ul><li>Personal Assistant : 2 years (Required)</li></ul>

Personal Assistant to Managing Patners.

Titan Wealth International

<div>
 
 
 Introduction to Titan Wealth International
 
 
 
 
 
 
 Titan Wealth International, the international financial advice arm of Titan Wealth Holdings, delivers tailored wealth and asset management solutions designed to meet the diverse needs of clients. By offering innovative and integrated services, we aim to support clients in achieving their financial objectives while adapting to an ever-changing global landscape.
 
 
 
 
 
 Our growth strategy encompasses both organic development and strategic mergers and acquisitions (M&amp;A), enabling us to extend our reach and capabilities. We are also actively recruiting skilled financial advisors to enhance our expertise and capacity. These initiatives position us to provide seamless, high-quality solutions for clients across international markets.
 
 
 
 
 
 At the heart of our vision is a commitment to building long-term partnerships with clients, offering bespoke investment strategies while cultivating a high-performing advisory team equipped to navigate the complexities of modern wealth management.
 
 
 
 
 
 
 Role Overview
 
 
 
 
 
 
 The Executive Assistant / Personal Assistant (EA/PA) will provide high-level, confidential, and proactive support to the Managing Director of a leading financial advisory business. This role requires exceptional organisational skills, professionalism, discretion, and the ability to operate effectively in a fast-paced, international environment. The EA/PA will serve as the primary point of contact for the Managing Director, ensuring smooth day-to-day operations, prioritisation of tasks, and seamless coordination of business and personal commitments.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Executive Support
 
 
 
 
 
 <ul>
 <li>
 Act as a trusted gatekeeper for the Managing Director, managing diary, appointments, and travel arrangements across multiple time zones.
 </li>
 <li>
 Prepare, review, and edit correspondence, presentations, reports, and board papers to a high professional standard.
 </li>
 <li>
 Ensure the MD is fully briefed and prepared for all meetings, calls, and events.
 </li>
 <li>
 Attend selected meetings, take detailed minutes, and track follow-up actions.
 </li>
 <li>
 Handle highly confidential information with absolute discretion.
 </li>
 </ul>
 
 
 
 
 
 Operational &amp; Business Support
 
 
 
 
 
 <ul>
 <li>
 Coordinate internal and external meetings, including logistics, agendas, and briefing materials.
 </li>
 <li>
 Liaise with senior leadership, clients, and key stakeholders on behalf of the Managing Director.
 </li>
 <li>
 Assist in managing business priorities, deadlines, and project deliverables.
 </li>
 <li>
 Provide support with M&amp;A activity, client events, and strategic initiatives as required.
 </li>
 <li>
 Ensure the MD&rsquo;s time is optimised to focus on high-value strategic work.
 </li>
 </ul>
 
 
 
 
 
 Personal Support
 
 
 
 
 
 <ul>
 <li>
 Provide assistance with personal administration where required, including family and lifestyle arrangements.
 </li>
 <li>
 Support with travel, events, and other private commitments as directed.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Attributes
 
 
 
 
 
 <ul>
 <li>
 Proven experience as an EA/PA at C-suite or senior executive level, ideally within financial services, professional services, or a similar high-pressure environment.
 </li>
 <li>
 Exceptional organisational and time-management skills, with the ability to prioritise and manage multiple tasks under pressure.
 </li>
 <li>
 High level of written and verbal communication skills; ability to draft professional correspondence and documents.
 </li>
 <li>
 Strong interpersonal skills, able to build trusted relationships with senior stakeholders, clients, and colleagues.
 </li>
 <li>
 Discretion, integrity, and the ability to handle sensitive information.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and familiarity with CRM systems (e.g., HubSpot, Salesforce) is desirable.
 </li>
 <li>
 Resilient, proactive, adaptable, and solutions-focused.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 
 
 
 <ul>
 <li>
 Minimum 2+ years&rsquo; experience in an EA/PA role supporting senior executives.
 </li>
 <li>
 Experience in financial services or a client-focused, regulated industry preferred.
 </li>
 <li>
 Strong track record of providing both executive and personal support.
 </li>
 <li>
 Degree-level education or equivalent experience is advantageous.
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 
 
 
 <ul>
 <li>
 Opportunity to work directly with the Managing Director of a dynamic and expanding international financial advisory business.
 </li>
 <li>
 Exposure to high-level strategy, client relationships, and business growth initiatives.
 </li>
 <li>
 Competitive salary and benefits package.
 </li>
 <li>
 A professional yet entrepreneurial culture with scope for development.
 </li>
 </ul>
 
 
 
 
 
 
</div>

Executive Assistant

Las Meninas Salon

Responsibilities<ul><li>Join strategic decisions; track actions.</li><li>Build weekly MI/KPI reports &amp; simple dashboards.</li><li>Plan + execute marketing (calendar, posts/ads/DMs); track ROI.</li><li>Support finance: expenses/invoices; assist VAT/tax filings.</li><li>Drive growth plan tasks across teams; chase deadlines.</li><li>PA support: owner&rsquo;s calendar, WhatsApp/email, docs.</li></ul>Requirements<ul><li>Excel/Google Sheets, Google Workspace; basic accounting.</li><li>Social/ads tools (Meta/TikTok), Canva a plus.</li><li>Ultra-organized, discreet, fast; fluent English.</li><li>Flexible hours/weekends.</li></ul>Job Type: Full-timePay: From AED2,500.00 per month

Management Intern & EA

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