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personal assistant to general manager

Hilton

<div>
 A Personal Assistant to the General Manager is responsible to provide the General Manager with administrative support including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements and other general office duties. Assumes full responsibility for all administrative duties in the Executive Office ensuring professional and timely execution of all tasks.
 
 
 
 What will I be doing?
 
 
 
 As a Personal Assistant to General Manager, you are responsible for performing the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Opens incoming mail, dates stamps, distributes accordingly
 </li>
 <li>
 Sends outgoing mail both interoffice and outside of the hotel
 </li>
 <li>
 Routes mail, faxes and other printed matter
 </li>
 <li>
 Prepares and types correspondence and fairly complex numerical/financial reports as instructed
 </li>
 <li>
 Prepares correspondence on behalf of the management
 </li>
 <li>
 Duplicates, copies and distributes and mails materials for the office
 </li>
 <li>
 Orders and maintains office supplies and equipment
 </li>
 <li>
 Maintains files and equipment in an orderly and professional manner
 </li>
 <li>
 Uses the property&rsquo;s email system and maintains their email box, as is policy
 </li>
 <li>
 Appropriate business use of telephone and voice mail system
 </li>
 <li>
 Greets internal and external customers in a friendly and professional manner. Announces visitors and/or handles requests, as appropriate
 </li>
 <li>
 Scrutinizes and handles Guest satisfaction scores/ Guest Assistance on a regular basis
 </li>
 <li>
 Scrutinizes daily VIP guests
 </li>
 <li>
 Schedules meetings and records meeting minutes
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 A Personal Assistant to General Manager serving Hilton Brand hotels is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Two years similar experience
 </li>
 <li>
 Strong organization skills, multi-task oriented and good time management
 </li>
 <li>
 Driving license and Car
 </li>
 <li>
 Ability to read listen and communicate effectively in English and in writing, using correct grammar, spelling and sentence structure
 </li>
 <li>
 Prepare official correspondence on behalf of management to both internal and external communications verbally and in writing
 </li>
 <li>
 Ability to sit for extended periods of time and continuously performs the essential job functions
 </li>
 <li>
 Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy
 </li>
 <li>
 Ability to type 60 wpm
 </li>
 <li>
 Ability to effectively transcribe information from handwritten memos and recordings
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Kuwait Resort
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Guest Services, Operations, and Front Office
</div>

Personal Assistant to General Manager

<div>Assistant IT Manager
An Assistant IT Manager will be responsible for the day-to-day support of IT systems for business systems, office systems, computer networks, and telephony systems throughout the hotel. 
What will I be doing? 
As an Assistant IT Manager, you will supervise the IT Department to ensure the quality and delivery of IT systems for both the hotel and its Guests. These efforts will be fulfilled timely, within budget, and in accordance with IT operating standards. Specifically, the Assistant IT Manager will perform the following tasks to the highest standards:<ul><li>
Ensure consistently strong operational support for all internal hotel IT systems and users, minimizing any system outages</li><li>
Supervise the IT Department on a daily basis</li><li>
Maintain excellent product knowledge and apply it to deliver full system benefits</li><li>
Understand, fully, the legal requirements on IT governance and security</li><li>
Handle, efficiently and completely, IT issues that arise</li><li>
Identify current and future system needs and provide solutions for the identified needs</li><li>
Build strong internal working relationships with all hotel Departments</li></ul>
What are we looking for? 
Assistant IT Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
Previous IT management experience, preferably in the hotel, leisure, and/or service sector</li><li>
Experience of all Microsoft systems</li><li>
Experience of hotel applications, such as Fidelio and Micros, preferred</li><li>
Excellent organizational and interpersonal skills</li><li>
Current technical skills and knowledge of technology</li><li>
General understanding of IT infrastructure trends and technologies, including networks, databases, business applications, and development methodology</li><li>
Ability to plan ahead and develop contingency plans, where necessary</li></ul>
It is advantageous in this position if you demonstrate the following capabilities and advantages:<ul><li>
Ability to work in a team</li><li>
Excellent attention to detail</li><li>
Positive Attitude</li><li>
IT proficient</li><li>
Willingness to develop team members and self</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Assistant IT Manager

<div>
 An Assistant IT Manager will be responsible for the day-to-day support of IT systems for business systems, office systems, computer networks, and telephony systems throughout the hotel.
 
 
 
 What will I be doing?
 
 
 
 As an Assistant IT Manager, you will supervise the IT Department to ensure the quality and delivery of IT systems for both the hotel and its Guests. These efforts will be fulfilled timely, within budget, and in accordance with IT operating standards. Specifically, the Assistant IT Manager will perform the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Ensure consistently strong operational support for all internal hotel IT systems and users, minimizing any system outages
 </li>
 <li>
 Supervise the IT Department on a daily basis
 </li>
 <li>
 Maintain excellent product knowledge and apply it to deliver full system benefits
 </li>
 <li>
 Understand, fully, the legal requirements on IT governance and security
 </li>
 <li>
 Handle, efficiently and completely, IT issues that arise
 </li>
 <li>
 Identify current and future system needs and provide solutions for the identified needs
 </li>
 <li>
 Build strong internal working relationships with all hotel Departments
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 Assistant IT Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Previous IT management experience, preferably in the hotel, leisure, and/or service sector
 </li>
 <li>
 Experience of all Microsoft systems
 </li>
 <li>
 Experience of hotel applications, such as Fidelio and Micros, preferred
 </li>
 <li>
 Excellent organizational and interpersonal skills
 </li>
 <li>
 Current technical skills and knowledge of technology
 </li>
 <li>
 General understanding of IT infrastructure trends and technologies, including networks, databases, business applications, and development methodology
 </li>
 <li>
 Ability to plan ahead and develop contingency plans, where necessary
 
 
 
 </li>
 </ul>
 It is advantageous in this position if you demonstrate the following capabilities and advantages:
 
 
 <ul>
 <li>
 Ability to work in a team
 </li>
 <li>
 Excellent attention to detail
 </li>
 <li>
 Positive Attitude
 </li>
 <li>
 IT proficient
 </li>
 <li>
 Willingness to develop team members and self
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Kuwait Resort
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Technology
</div>

<div>
 An Assistant Security Manager directs security personal and works with Department Heads to deliver a safe Guest and Member experience while ensuring compliance with local safety legislation and hotel emergency procedures.
 
 
 
 What will I be doing?
 
 
 
 As an Assistant Security Manager, you will be responsible for directing and coordinating the activities of security personnel, work with Department Heads to confirm all staff understands security procedures, and organising patrolling of the property to deliver a safe Guest and Member experience. An Assistant Security Manager will also be required to ensure that hotel is in compliance with all local safety regulations and is conversant with hotel emergency procedures. Specifically, you will be responsible for performing the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Maintain good communication and work relationships in all areas of the hotel
 </li>
 <li>
 Liaise with government and law enforcement agencies as necessary
 </li>
 <li>
 Coordinate additional personnel for Conference and Banqueting functions
 </li>
 <li>
 Organise patrolling of all boundary areas, bedrooms, offices, storage areas, public areas, and function rooms
 </li>
 <li>
 Assist the hotel in complying with Local Fire Safety Legislation
 </li>
 <li>
 Assist the hotel with Local Safety Legislation to ensure compliance of the security department
 </li>
 <li>
 Knowledge of the codes of practice for P.A.C.E.
 </li>
 <li>
 Ensure tours are carried out for the purpose of fire prevention, safe means of escape, and security
 </li>
 <li>
 Inquire as necessary into and report upon any thefts within the hotel using your discretion in connection with any of these matters that you deem should be reported to the police
 </li>
 <li>
 Direct and coordinate the activities of all security personnel, engage in the implementation of safety and security procedures for the department, and provide assistance and advice to other departments in relation to security
 </li>
 <li>
 Prepare incident reports and ensure all allegations are properly followed up
 </li>
 <li>
 Liaise with Departmental Heads to ensure hotel staff is aware of their security responsibilities
 </li>
 <li>
 Plan, deliver and facilitate regular staff awareness training
 </li>
 <li>
 Be fully conversant of company terrorist procedures and convey to staff
 </li>
 <li>
 Be fully conversant with hotel Fire and Emergency procedures
 </li>
 <li>
 Responsible for management of key control within all departments
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 An Assistant Security Manager serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Organised and systematic approach to problem solving
 </li>
 <li>
 Security industry experience in supervisory capacity
 </li>
 <li>
 SIA trained and licensed
 </li>
 <li>
 Ability to listen and respond to demanding guest needs
 </li>
 <li>
 Good leadership, interpersonal and communication skills
 </li>
 <li>
 Accountable and resilient
 </li>
 <li>
 Committed to delivering high levels of customer service
 </li>
 <li>
 Ability to work under pressure
 </li>
 <li>
 Flexibility to respond to a range of different work situations
 </li>
 <li>
 Good grooming standards
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Previous experience in same or similar role
 </li>
 <li>
 First Aid
 </li>
 <li>
 Fire fighting qualification
 </li>
 <li>
 IT proficiency
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Kuwait Resort
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Security and Loss Prevention
</div>

Assistant Security Manager

<div>
 Assistant Bar Manager manages the bar service to offer a high quality, efficient beverage service that adds to a superior Guest experience and is in accordance with licensing regulations associated with alcoholic beverages.
 
 
 
 What will I be doing?
 
 
 
 As Assistant Bar Manager, you will manage the bar service to offer a high quality, efficient beverage service that adds to a superior Guest experience and is in accordance with licensing regulations associated with alcoholic beverages. Specifically, you will be responsible for performing the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Maintain an effective bar service with an emphasis on high quality, efficient service.
 </li>
 <li>
 Check that Guest service standards are set, implemented and monitored, and continuously evaluated
 </li>
 <li>
 Set-up of the outlet in accordance with the pre-determined standards of the operation
 </li>
 <li>
 Comply with licensing regulations and hotel procedures relating to the bar and service of alcoholic beverages and conduct staff training sessions accordingly
 </li>
 <li>
 Demonstrate a perfect knowledge of all beverages served in the bar, how beverages are prepared (to recipe) and presented, and how Bar personnel are trained to possesss this knowledge and the application of it
 </li>
 <li>
 Ensure compliance with and the proper training of Team Members so that all Company Health and Safety, and Fire Regulations and procedures are understand and applied
 </li>
 <li>
 Ensure all Team Members are impeccably presented and adhere to the correct uniform standards
 </li>
 <li>
 Evaluate the performance of the Team ensuring the highest standards of service are given at all times
 </li>
 <li>
 Ensure all Team Members receive an annual and interim appraisal and any other appropriate performance feedback in a timely manner
 </li>
 <li>
 Ensure all staff members have a Personal Development Plan that details and actively encourages use of Hilton University and the Hotel training Calendar
 </li>
 <li>
 Deal with sudden staff shortages through absenteeism and report all absences according to Company Attendance Procedures
 </li>
 <li>
 Adhere to the Company disciplinary policy when necessary
 </li>
 <li>
 Ensure an appropriate delegation structure is in place and shared amongst the senior team in your absence
 </li>
 <li>
 Complete all necessary administration in accordance with Company procedures relating to all staff members
 </li>
 <li>
 Produce effective revenue forecasting, as per timelines, and communicate forecasts to the Food and Beverage office
 </li>
 <li>
 Maximise revenue and increase average spend per person through upselling, high customer service standards, effective training and motivational techniques
 </li>
 <li>
 Work with Food and Beverage Cost Control to ensure stock takes are carried out in a timely manner and to ensure food and beverage cost control targets are maintained
 </li>
 <li>
 Meet or exceed the monthly drink profit margin target
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 Assistant Bar Manager serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Customer Service experience in supervisory or above capacity
 </li>
 <li>
 A warm personality, attentive and smartly presentable
 </li>
 <li>
 An ability to listen and respond to demanding Guest needs
 </li>
 <li>
 Excellent leadership, interpersonal and communication skills
 </li>
 <li>
 Accountable and resilient
 </li>
 <li>
 Committed to delivering high levels of customer service
 </li>
 <li>
 Ability to work under pressure
 </li>
 <li>
 Flexibility to respond to a range of different work situations
 </li>
 <li>
 A medium level of IT proficiency is required
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Previous experience in similar role
 </li>
 <li>
 Passion for delivering exceptional levels of Guest service
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Kuwait Resort
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Bars and Restaurants
</div>

Assistant Bar Manager

<div>Assistant Front Office Manager
An Assistant Front Office Manager assists in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. 
 
 
What will I be doing? 
As Assistant Front Office Manager, you will assist in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. An Assistant Front Office Manager is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:<ul>
<li>Assist the Front Office Manager to oversee the entire Front Office operation to maintain high standards</li>
<li>Assist the Front Office Manager to evaluate levels of Guest satisfaction and monitor trends, with a focus on continuous improvement</li>
<li>Ensure regular and VIP Guests are recognised and that the Front Office department operates with a sales attitude and promotes the hotel brand's loyalty scheme</li>
<li>Maximise room occupancy at best rates and use up-selling techniques to promote hotel services and facilities</li>
<li>Assist the Front Office Manager with setting departmental objectives, work schedules, budgets, policies, and procedures</li>
<li>Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork</li>
<li>Ensure Team Members have current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area, and are continuously trained to learn and understand policies and practices</li>
<li>Maintain good communication and working relationships with all hotel departments</li>
<li>Monitor staffing levels to meet cover business demands</li>
<li>Conduct monthly communication meetings, in the absence of the Front Office Manager, and produce minutes</li>
<li>Assist the Front Office Manager with staff performance issues in compliance with company policies and procedures</li>
<li>Assist the Front Office Manager with recruiting, managing, training and developing the Front Office team</li>
<li>Act in accordance with policies and procedures when working with front of house equipment and property management systems</li></ul>
What are we looking for? 
Assistant Front Office Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>Previous supervisory experience in Front Office within the hotel/leisure/retail</li>
<li>High level of IT proficiency</li>
<li>High level of commercial awareness and sales capabilities</li>
<li>Excellent leadership, interpersonal and communication skills</li>
<li>Accountable and resilient</li>
<li>Commitment to delivering a high level of customer service</li>
<li>Ability to work under pressure</li>
<li>Excellent grooming standards</li>
<li>Flexibility to respond to a variety of work situations</li>
<li>Ability to work on your own and as part of a team</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Assistant Front Office Manager

Grand Hyatt

<div>
 
 Organization- Grand Hyatt Kuwait City
 
 
 
 
 Summary
 
 
 
 
 
 Main Duties and responsibilities
 
 
 :
 
 
 
 
 Administration
 
 
 
 
 <ul>
 <li>
 To ensure that all Departmental Operations Manuals are prepared and updated weekly.
 </li>
 <li>
 To ensure that all meetings are well planned, efficient and results oriented.
 </li>
 <li>
 To attend daily operations briefing with the Front Office.
 </li>
 <li>
 To attend daily operations briefings or to ensure that Concierge/Bell is properly represented.
 </li>
 <li>
 To take an active part in the daily operations briefings by updating the team on attractions/events, restaurants and other points of interest throughout the UAE.
 </li>
 <li>
 To maintain the Daily Log Book / Handover placed on the system.
 </li>
 <li>
 To ensure that deadlines on all projects are met.
 </li>
 <li>
 To implement, maintain and constantly check a flexible scheduling based on business patterns.
 </li>
 <li>
 To ensure that every shift is properly being logged in/out on the attendance sheet.
 </li>
 <li>
 To assist with departmental vacation planning.
 </li>
 <li>
 To assist in conducting monthly inventory checks on all operating equipment and supplies.
 </li>
 <li>
 To assist in controlling the requisitioning, storage and careful use of all operating equipment and supplies.
 </li>
 <li>
 To ensure necessary accruals are completed.
 </li>
 <li>
 To monitor all cost and recommend / institute measures to control them.
 
 
 </li>
 </ul>
 
 
 Customer Service
 
 
 
 
 <ul>
 <li>
 To establish a rapport with guests maintaining good customer relationship and handle all guest complaints, requests and enquiries.
 </li>
 <li>
 To be demanding and critical when it comes to service standards.
 </li>
 <li>
 To ensure that the Concierge team projects a warm, professional and welcoming image.
 </li>
 <li>
 To constantly strive to please all guests that she/he may come in contact with during her/his work hours.
 </li>
 <li>
 To ensure through effective supervision that all services in the front office are always available and are carried out with utmost efficiency and courtesy as per the Departmental Operations Manual.
 </li>
 <li>
 To ensure that guest history records are accurately maintained and all recurring guests are pre-registered.
 
 
 </li>
 </ul>
 
 
 Financial
 
 
 
 
 <ul>
 <li>
 To co-ordinate an effective and efficient Payroll Management / Resource allocation through establishing a flexible work force throughout the Division, based on the principles of Multi Skilling and Multi-Tasking.
 </li>
 <li>
 To assist in ensuring that front office department is managed successfully as independent profit center.
 </li>
 <li>
 To assist in ensuring that each place of work in the front office department is managed by a Management Team (Assistant Manager) who are totally accountable for their profitability.
 </li>
 <li>
 To set, in close conjunction with each Assistant Manager, annual operating budgets, which will form part of the Hotel&rsquo;s Annual Business Plan.
 </li>
 <li>
 To monitor all costs and recommend measures to control them. To establish an integrated cost management plan through product lining, minimal inventories, and joint procurement with sister hotels and Delivery on Demand where possible and cost effective.
 </li>
 <li>
 To ensure that the Department Operational Budget is strictly adhered to.
 </li>
 <li>
 To monitor all cost and recommend / institute measures to control them.
 </li>
 <li>
 To prepare monthly forecasts and schedule resources accordingly.
 </li>
 <li>
 To assist in the preparation of the Departmental Budget.
 </li>
 <li>
 To analyze and report on a monthly basis the Profit and Loss statements.
 
 
 </li>
 </ul>
 
 
 Operational
 
 
 
 
 <ul>
 <li>
 To assist the Front Office Manager in efficiently managing the department according to the established concept statement providing a courteous, professional, efficient and flexible service at all times, following hotel standards of performance.
 </li>
 <li>
 To be knowledgeable of recommended restaurants, hotels, bars, night clubs and other places of interest.
 </li>
 <li>
 To be well aware of special events in the hotel.
 </li>
 <li>
 To ensure proper follow up and communication with guests, tour operators and vendors in order to guarantee an efficient personalized guest service.
 </li>
 <li>
 To handle guest enquiries in a courteous and efficient manner and report guest complaints or problems to supervisors if no immediate solution can be found and assure follow up with guests.
 </li>
 <li>
 To log and update guest feedback and complaints using Hotsos.
 </li>
 <li>
 To establish a rapport with guests and maintaining good customer relationship.
 </li>
 <li>
 To implement a flexible scheduling based on business patterns and ensuring that breaks are being scheduled efficiently as well as break timings are being followed.
 </li>
 <li>
 To assign responsibilities to subordinates and to check their performance daily.
 </li>
 <li>
 To control luggage at the main entrance area and reception area in order to guarantee a professional first impression to all our arriving guests.
 </li>
 <li>
 To ensure that the cashiering procedures are strictly adhered to.
 </li>
 <li>
 To have a full working knowledge and capability to supervise, correct and demonstrate all duties and tasks in the assigned Place of Work.
 </li>
 <li>
 To be present at Concierge &amp; Bell Desk to ensure that the area is managed well by the respective team and functions to the fullest expectations.
 </li>
 <li>
 To be demanding and critical when it comes to service standards.
 </li>
 <li>
 To be available and on duty during peak periods and to assist subordinates during Peak Hours.
 </li>
 <li>
 To assign responsibilities to subordinates implementing multi-tasking principle and to check their performance periodically.
 </li>
 <li>
 To ensure that the Concierge department is managed efficiently according to the established concept statements and adhere to Company and Hotel Policies &amp; Procedures and Brand Standards.
 </li>
 <li>
 To ensure that the Concierge &amp; Bell desk, as well as any related systems and associated computer equipment are manned at all times and are operated in accordance with the departmental procedures.
 </li>
 <li>
 To ensure that telephone calls are answered as per the policies and procedure and telephone etiquette.
 </li>
 <li>
 To monitor a clean, orderly and business like working environment, ensuring minimal background noise and conversation.
 </li>
 <li>
 To make sure that all staff are aware and trained on the hotel emergency policy and procedure and adhered to it.
 </li>
 <li>
 To ensure that all luggage, parcels, outside deliveries and messages are delivered within 15 minutes of arriving and follow up accordingly.
 </li>
 <li>
 To ensure the luggage room is clean and tidy and all stored luggage is proper logged and tracked.
 </li>
 <li>
 To ensure that long term storage items are being tracked and followed-up on a regular basis.
 </li>
 <li>
 To ensure that 3rd party contractors such as valet attendants and drivers adhere to the hotel&rsquo;s policies and procedures.
 </li>
 <li>
 To ensure that 3rd party contractors such as valet attendants and driver who are using the back-off department facilities conduct themselves in a professional manner and follow the department&rsquo;s cleanliness and hygiene guidelines.
 </li>
 <li>
 To liaise and organize with Housekeeping Department that the established cleaning schedules are strictly adhered to.
 </li>
 <li>
 To coordinate all Repair and Maintenance and log repair and maintenance job orders to ensure the proper maintenance of the department and related equipment.
 </li>
 <li>
 To ensure that public areas, limousine, luggage and buggy carts are clean, in working condition and up to standards. Organize in-house or 3rd party maintenance if required.
 </li>
 <li>
 To ensure that the Concierge team, Bell Attendants, Doorman and Valet Parker a warm, professional and welcoming image.
 
 
 </li>
 </ul>
 
 
 Personnel
 
 
 
 
 <ul>
 <li>
 To ensure that every staff maintains a high standard of personal appearance and hygiene at all times.
 </li>
 <li>
 To conduct staff yearly performance appraisal with Front Office colleagues, supports them in their professional development goals.
 </li>
 <li>
 Oversees the punctuality and appearance of all Front Office colleagues, making sure that they wear the correct uniform and maintain a high standard of personal appearance and hygiene, according to the hotel and department&rsquo;s grooming standards.
 </li>
 <li>
 To ensure that every staff provides a courteous and professional service at all times.
 </li>
 <li>
 To assist in the building of an efficient team by taking an active interest in each member&rsquo;s welfare, safety and development.
 </li>
 <li>
 To supervise the staff within the department, ensuring that the correct standards and methods of service are maintained as stated in the Department&rsquo; Operations Manual.
 </li>
 <li>
 To ensure that every member has a complete understanding of and adhere to the Hotel&rsquo;s Staff Rules and Regulations.
 </li>
 <li>
 To identify training needs and plan training programs for the staff.
 </li>
 <li>
 To liaise and inform Department Head and Human Resources Department of all training sessions.
 </li>
 <li>
 To personally conduct appropriate trainings in accordance with team and each individual needs.
 </li>
 <li>
 To attend regular on-the-job and classroom training in new Front Office techniques and systems.
 </li>
 <li>
 To be updated with the latest trends and service concepts world-wide.
 </li>
 <li>
 Assists in the recruitment and selection of all Front Office colleagues; follows hotel guidelines when recruiting and uses a competency-based approach to selecting colleagues.
 </li>
 <li>
 Supports Departmental Trainers through ongoing feedback and assistance at monthly meetings.
 </li>
 <li>
 Develops the skills and effectiveness of all Front Office colleagues through the appropriate training, coaching, and/or mentoring.
 </li>
 <li>
 Encourages colleagues to be creative and innovative, challenging and recognizing them for their contribution to the success of the operation.
 </li>
 <li>
 Ensures that colleagues follow all hotel, company and local rules, policies and regulations relating to fire and hazard safety, and security.
 </li>
 <li>
 Assists to feedback the results of the Colleague Experience Survey and ensure that the relevant changes are implemented.
 
 
 </li>
 </ul>
 
 
 General:
 
 
 
 
 <ul>
 <li>
 To report for duty punctually and well groomed.
 </li>
 <li>
 To provide a courteous and professional service at all times.
 </li>
 <li>
 To maintain good working relationships with own colleagues, and all other departments.
 </li>
 <li>
 To have a complete understanding of and adhere to the Hotel&rsquo;s policy relating to Fire, Hygiene, Health and Safety.
 </li>
 <li>
 To maintain a high standard of personal appearance and hygiene at all times.
 </li>
 <li>
 To have a complete understanding of the Hotel&rsquo;s rules and regulations and adhere to them.
 </li>
 <li>
 To understand and strictly adhere to the Rules &amp; Regulations established in the Associate Handbook and the Hotel&rsquo;s policy on Fire, Hygiene, Health and Safety.
 </li>
 <li>
 To report for duty punctually wearing the attire all times.
 </li>
 <li>
 To maintain a high standard of personal appearance and hygiene at all times.
 </li>
 <li>
 To maintain a good rapport and working relationship with your colleagues and all other departments.
 </li>
 <li>
 To attend and contribute to all staff meetings Departmental and Hotel trainings scheduled and other related activities.
 </li>
 <li>
 To assist in planning and organising special events, large group and festive promotions within the department.
 </li>
 <li>
 To respond to changes in the Rooms function as dictated by the industry, company and hotel.
 </li>
 <li>
 You may be required to in accordance with the occupational health and safety requirements of the hotel, evaluate working environments, develop and encourage measures that prevent injuries and illnesses. Ensuring that occupational health and safety information is shared with your associates.
 
 
 </li>
 </ul>
 
 
 Occasional Duties:
 
 
 
 
 <ul>
 <li>
 To carry out quarterly, bi-yearly, yearly inventory of operating equipment.
 </li>
 <li>
 To carry out any other reasonable duties and responsibilities as assigned.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 We are looking for candidates who have experience in a similar operation.
 
 
 <ul>
 <li>
 Previous experience as Concierge manager with Luxury Hotels
 </li>
 <li>
 A sound pre-opening experience in large hotel operations would be advantageous
 </li>
 </ul>
</div>

Concierge Manager

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