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assistant purchasing manager

procurement admin

Ethara

Overview Ethara Abu Dhabi, Abu Dhabi Emirate, United Arab EmiratesWe are seeking a detail-oriented and organized Contract Administrator to manage company contracts and ensure compliance with all contractual obligations. The successful candidate will be responsible for preparing, reviewing, and maintaining contracts, coordinating with internal teams and external partners, and ensuring all agreements align with company goals and regulations. Responsibilities <ul><li>Draft, review, and negotiate contracts, including NDAs, service agreements and vendor agreements</li><li>Maintain an organized and up-to-date contract management system</li><li>Ensure contracts comply with legal, regulatory, and organizational requirements</li><li>Monitor contract performance and deadlines; alert relevant stakeholders of key dates and deliverables</li><li>Serve as the point of contact for contractual issues and resolution</li><li>Assist with contract modifications, renewals, extensions, and terminations</li><li>Collaborate with legal, procurement, finance, and operational teams</li><li>Maintain records of correspondence and documentation related to contracts</li></ul> Job Specifications <ul><li>Bachelor's degree in Business Administration, Law, or a related field (preferred)</li><li>2-5 years of experience in contract administration or a similar role</li></ul> Seniority level <ul><li>Entry level</li></ul> Employment type <ul><li>Contract</li></ul> Job function <ul><li>Purchasing</li><li>Industries: Entertainment Providers</li></ul>

Procurement Admin

Bybit

<div>
 
 
 About the Role
 
 
 
 We are seeking an experienced
 
 Procurement Manager
 
 to lead sourcing and category strategies across
 
 Events, Marketing, and Workplace fit-out projects
 
 . This role sits within a dynamic, fast-evolving industry where strong governance, agility, and commercial discipline are essential. The ideal candidate brings strategic procurement expertise from
 
 regulated or highly risk-sensitive sectors
 
 such as financial services, payments, digital assets, or technology-driven environments.
 
 
 You will partner closely with Marketing, Admin, Finance, and Legal teams to drive value, ensure supplier performance, and support company-wide procurement maturity.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Develop and execute category strategies for Events, Marketing, Merchandize, and Workplace projects.
 </li>
 <li>
 Conduct spend analysis, supplier segmentation, and market intelligence gathering to identify optimization opportunities.
 </li>
 <li>
 Lead end-to-end sourcing events (RFI/RFP/RFQ) for marketing, global events, merchandize production services, design &amp; build categories.
 </li>
 <li>
 Evaluate supplier suitability based on clear criteria such as cost, quality, risk, sustainability, and compliance.
 </li>
 <li>
 Negotiate commercial terms, pricing structures, and SLAs to achieve best-in-class value.
 </li>
 <li>
 Drive rigorous vendor management practices including performance reviews, risk assessments, and contract compliance.
 </li>
 <li>
 Cross functional collaboration with Legal, Finance, Marketing and Admin teams for project compliance and management
 </li>
 <li>
 Ensure procurement processes adhere to internal controls, approval workflows, and audit/operational requirements.
 </li>
 <li>
 Support budgeting and forecasting by maintaining visibility of category spend and upcoming project plans.
 </li>
 <li>
 Track cost-saving initiatives, report procurement KPIs, and support business cases for strategic investments.
 </li>
 </ul>
 
 
 
 
 
 What we are looking for
 
 
 <ul>
 <li>
 5&ndash;7+ years of procurement or category management experience, with a strong track record in events, marketing services, and/or workplace categories.
 </li>
 <li>
 Experience in
 
 regulated, risk-sensitive, or compliance-driven industries
 
 (e.g., financial services, payments, fintech, or other emerging digital markets).
 </li>
 <li>
 Demonstrated ability to influence stakeholders and deliver results in fast-paced, high-growth companies.
 </li>
 <li>
 Excellent analytical, communication, and project management skills and ability to navigate ambiguity with resilience and a solution-oriented mindset.
 </li>
 <li>
 Bachelor's degree in Supply Chain, Finance, Business, or related field
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 Opportunity to work with a high-performing global team in a fast paced fintech environment.
 </li>
 <li>
 Exposure to a global, technology-forward business environment with strong governance standards.
 </li>
 <li>
 Competitive compensation, benefits, and opportunities for professional development.
 </li>
 <li>
 
 Chinese and English is a must.
 
 </li>
 </ul>
 
 
</div>

Procurement Manager

Al Madar

Well experienced accountant who has atleast 2years experienced in accounting and can handle indepedently and can help in procurement and admin workJob Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

Experienced lady accountant

MTST

Job Overview: We are looking for a capable and well-organized Marketing, Technical Executive to manage marketing coordination, tender participation, and administrative operations. The candidate should possess technical knowledge of digital signage displays, interactive smart boards, and audio-video (AV) systems, along with good communication and multitasking skills.Key Responsibilities:Marketing &amp; Technical:<ul><li>Coordinate and execute marketing activities, promotions, and client follow-ups.</li><li>Identify and participate in government and private tenders, including document preparation and online submissions.</li><li>Support the preparation of technical proposals, BOQs, quotations, and datasheets.</li><li>Assist in demonstrations, client presentations, and basic pre-sales support.</li><li>Conduct market research and competitor analysis in the AV and digital signage sector.</li><li>Maintain a database of suppliers, clients, and tenders.</li></ul>Admin Activities:<ul><li>Handle day-to-day office administration and correspondence.</li><li>Maintain project and purchase documentation systematically.</li><li>Coordinate with the head office on invoicing, purchase orders, and delivery schedules.</li><li>Manage local logistics, courier dispatch, and vendor follow-ups.</li><li>Prepare daily and weekly reports on sales, marketing, and tender progress.</li><li>Digital marketing, Video presentations.</li><li>Social media handling. Youtube, Instagram, Facebook, Linkedin etc</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Electronics, Electrical, Business Administration, or related field.</li><li>1-2years of experience in marketing, technical coordination, tendering, or admin roles.</li><li>Knowledge of digital signage, smart interactive displays, and AV integration systems.</li><li>Familiarity with e-tendering and government procurement platforms.</li><li>Strong communication and organizational skills.</li><li>Proficiency in MS Office (Excel, Word, PowerPoint); knowledge of basic design tools or AutoCAD is an advantage.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED4,500.00 per month

Marketing and Technical Executive

WTC Contracting

The Executive Office Secretary &amp; Administrator provides high-level administrative, secretarial, and coordination support to the Managing Director, COO, and senior management team. The role is critical in ensuring smooth office operations, accurate documentation, and effective coordination between site teams, consultants, clients, and authorities. Key Responsibilities Executive &amp; Secretarial Support Manage daily schedules, meetings, calendars, and appointments for senior management Prepare, format, and distribute professional correspondence (letters, emails, memos) Handle confidential documents with discretion and professionalism Draft minutes of meetings (MoM) and follow up on action items Administration &amp; Office Management Oversee office filing systems (hard copy &amp; digital) Maintain company records (licenses, trade license, CR, staff documents) Coordinate with PRO / Tasheel / Government portals when required Manage office supplies, stationery, and general admin requirements Construction &amp; Project Coordination Support project teams with: Submittals logs Correspondence tracking Document control (shop drawings, RFIs, approvals) Coordinate between head office and site teams Maintain project correspondence registers and trackers HR &amp; Payroll Support (Basic) Assist with: Employee records &amp; files Leave tracking Timesheets (site &amp; office) Coordination with HR / payroll department Support onboarding documentation for new hires Finance &amp; Procurement Support Assist in: LPO preparation &amp; tracking Invoice submission logs Coordination with accounts for payments follow-ups Maintain vendor &amp; supplier contact listsJob Type: Full-time

Office executive secretary

ZMI Holdings

<div>
 
 
 
 ZMI Holdings is a leading provider of offshore marine services to oil &amp; gas companies. Our team is dedicated to delivering safe, reliable, and efficient services to our clients, focusing on quality and customer satisfaction.
 
 
 
 
 
 
 
 
 Key responsibilities:
 
 
 
 
 
 
 As our
 
 
 
 
 Marine Superintendent at ZMI
 
 ,
 
 your main responsibility is to oversee ship management for assigned vessels, including spanning safety &amp; environment, financial, marine &amp; technical, procurement, crewing, and regulatory compliance. Leading a multi-disciplinary fleet management cell (IOT) is integral to their role.
 
 
 
 
 <ul>
 <li>
 Lead individual Integrated Operating Team (IOT) to optimize IOT performance and maximize assigned fleet utilization within budget targets, ensuring compliance with safety and local regulations.
 </li>
 <li>
 Keep responsibility for vessel and all kinds of status and activities pertaining to operations, such as planned maintenance, dry docking, mobilization/demobilization, modifications, and warm stack/cold stack.
 </li>
 <li>
 Establish and maintain client relationships to ensure satisfaction and support business objectives.
 </li>
 <li>
 Manage a multi-disciplinary Integrated Operating Team (IOT) covering operations, marine services, technical services, safety, procurement, crewing, admin, finance, and commercial contracts.
 </li>
 <li>
 Monitor IOT performance and maintain high operational standards, through possessing an authority to onboard or offboard IOT members when necessary.
 </li>
 <li>
 Develop and uphold competency standards for IOT members.
 </li>
 <li>
 Support in defining the recruitment requirements and training of IOT personnel, in coordination with the Fleet Manager.
 </li>
 <li>
 Ensure that IOT complies with the regulations of the organization, such as any HSE, risk management, ESG, procurement, crewing, finance, or any other company regulation or policy.
 </li>
 <li>
 Oversee HSE management protocols within their IOT, ensuring compliance and implementation.
 </li>
 <li>
 Work with the Marine Manager to ensure that skilled deck officers, engineers, and ratings are deployed to operate company assets proficiently.
 </li>
 <li>
 Oversee budget management to ensure financial control and accountability.
 </li>
 <li>
 Ensure the adoption and utilization of the AMOS system across capable vessels.
 </li>
 <li>
 Maintain direct communication with the Master on vessel activities, involving IOT and team members in decision-making, with Operations Superintendent's authorization for subordinates to act/decide independently.
 </li>
 </ul>
 
 
 
 
 
 Minimum requirements and qualifications:
 
 
 
 
 
 <ul>
 <li>
 Five years&rsquo; experience in the maritime, or similar industry, in a fleet management position.
 </li>
 <li>
 Unlimited Master Mariner Certificate of Competency (COC)
 </li>
 <li>
 Dynamic Positioning Certificate by Nautical Institute
 </li>
 <li>
 Solid experience handling Offshore Support Vessels or Jack-Up Barges
 </li>
 <li>
 ADNOC/Aramco Approval as Port Captain/Marine Superintendent is a plus
 </li>
 <li>
 Bachelor&rsquo;s degree in Marine, or other related field
 </li>
 <li>
 Good communication and interpersonal skills
 </li>
 </ul>
 
 
</div>

Marine Superintendent (Ship Management)

Tasneem General Contracting Co and Real Estate Management LLC 

Electrical Engineer &ndash; Project Admin / Document ControllerPosition SummaryThe Electrical Engineer &ndash; Project Administrator / Document Controller supports engineering and project teams by managing project documentation, coordinating project activities, ensuring compliance with technical standards, and facilitating communication between internal and external stakeholders. This role combines technical knowledge of electrical engineering with strong administrative, coordination, and document control capabilities.Key Responsibilities1. Engineering Support<ul><li>Assist electrical engineers with preparing drawings, BOQs, material submittals, technical reports, and engineering documentation.</li><li>Review electrical drawings, specifications, and vendor documents for completeness and compliance.</li><li>Support design coordination with mechanical, civil, and other disciplines.</li><li>Assist in preparing load schedules, SLDs, cable sizing, routing plans, and equipment layouts (if required).</li></ul>2. Project Administration<ul><li>Assist the Project Manager in planning, scheduling, and monitoring project activities.</li><li>Maintain project schedules, action logs, meeting minutes, and progress reports.</li><li>Coordinate with subcontractors, suppliers, consultants, and clients for documentation and approvals.</li><li>Track material deliveries, equipment inspections, and site progress updates.</li></ul>3. Document Control<ul><li>Maintain and control all project documents as per company and client document control procedures.</li><li>Manage incoming/outgoing documents including technical submittals, RFIs, drawings, correspondence, NCRs, and project registers.</li><li>Ensure proper document versioning, coding, circulation, archiving, and distribution.</li><li>Upload documents to project portals (e.g., Aconex, Procore, SharePoint, EDMS, etc.).</li><li>Ensure timely submission and follow-up for approvals and clarifications.</li></ul>4. Communication &amp; Reporting<ul><li>Prepare weekly and monthly progress reports for the project team and management.</li><li>Compile meeting minutes (internal &amp; external) and circulate to relevant stakeholders.</li><li>Facilitate communication among engineering, procurement, and site execution teams.</li></ul>Education<ul><li>Bachelor&rsquo;s Degree in Electrical Engineering or equivalent.</li></ul>Experience<ul><li>2&ndash;7 years of experience in electrical engineering, project coordination, or document control</li></ul>Job Type: Full-time

Electrical Engineer – Project Admin / Document Controller

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