project admin

Dussmann-Ajlan & Bros

<div>
 <ul>
  <li>
   Assist in preparing project documentation, including reports, meeting minutes, timesheets, and work orders.
  </li>
  <li>
   Maintain proper filing systems for project records (soft and hard copies).
  </li>
  <li>
   Track and update project schedules, staff attendance, and material deliveries.
  </li>
  <li>
   Coordinate with site supervisors and technicians for daily updates and reporting.
  </li>
  <li>
   Follow up on pending documents and approvals with internal departments.
  </li>
  <li>
   Assist in procurement requests and maintain records of PRs and POs.
  </li>
  <li>
   Prepare and submit daily, weekly, and monthly reports as directed by the Project Manager.
  </li>
  <li>
   Support communication between site staff, subcontractors, and the head office.
  </li>
  <li>
   Handle office supplies, stationery, and logistics support for the project site.
  </li>
  <li>
   Ensure compliance with company policies and procedures.
  </li>
 </ul>
</div>


Project Admin

Ricardo

<div>Overview:
<div></div><div><b>
Role: </b>Administrator/Project Manager</div><div><b>
Location: </b>Riyadh, Saudi Arabia - Hybrid</div><div><b>
Role ID:</b>2025-3207</div><div></div><div><b><br>
Our vision is to create a safe and sustainable world.</b></div><div>
Ricardo, member of WSP, is a global strategic, environmental, and engineering consulting company. With over 100 years of engineering excellence and employing close to 3,000 employees in more than 20 countries, we provide exceptional levels of expertise in delivering leading-edge and innovative cross-sector sustainable products and solutions. Every day, we enable our customers to solve the most complex and dynamic challenges to help achieve a safe and sustainable world.</div><div></div><div><div><b><br>
About The Role</b></div><div>
We are seeking a highly organised and proactive Administrator/Project Manager to join our team in Riyadh. This role is pivotal in ensuring the smooth delivery of projects within the rail industry and supporting key clients such as Saudi Arabian Railways (SAR) and the Transport General Authority (TGA). You will provide essential project management and administrative support, including technical document control, bid preparation, financial reporting, and coordination of legal and commercial processes in compliance with KSA regulations.</div><div></div><div><br>
You must be a Saudi National and be able to start the role on <b>23rd January 2026.</b></div><div><br>
</div><div><b>Key Responsibilities</b></div><ul><li><b>
Project Management:</b> Monitor and control project activities, budgets, invoicing, scheduling, and resource allocation.</li><li><b>
Administrative Support:</b> Manage calendars, travel arrangements, meetings, and general office inquiries.</li><li><b>
Documentation &amp; Reporting:</b> Prepare technical documents, proposals, and reports using MS Word, Excel, and PowerPoint.</li><li><b>
Office Management:</b> Oversee daily operations, manage supplies, and coordinate with vendors.</li><li><b>
Coordination &amp; Communication:</b> Act as a liaison between internal teams, clients, and external partners.</li><li><b>
Data Management:</b> Maintain accurate records and ensure confidentiality.</li><li><b>
Financial Administration:</b> Assist with invoice processing, expense tracking, and budget monitoring.</li><li><b>
Compliance Support:</b> Handle commercial license renewals, visa applications, and liaise with PRO services for government-related tasks.</li></ul><div><b>
Key Competencies and Experience</b></div><ul><li>
Fluency in English and Arabic (spoken and written).</li><li>
Relevant academic qualifications or technical expertise.</li><li>
Experience in visa and immigration processes and commercial license management in KSA.</li><li>
Strong proficiency in MS Office (Word, Excel, PowerPoint).</li></ul><div><b>
Working here</b></div><div>
You will be warmly welcomed into our workplace where every voice matters. We are diverse thinkers and doers, coming together to create a culture of inclusion. We will support you to find your place.</div><div></div><div><br>
We will encourage you to use your passion and expertise to make a positive impact through the projects you work on. Your knowledge and desire to bring about change will be invaluable in helping deliver innovative solutions that support communities across the globe in becoming safer and more sustainable.</div><div></div><div><b><br>
Work life balance</b></div><div>
We offer flexible approaches to work, whether that is working from home, being in the office, or as a hybrid worker. We're happy to discuss flexible working arrangements. Wellbeing is at the core to our culture, allowing employees to flourish and to achieve their full potential.</div><div></div><div><b><br>
Benefits</b></div><div>
We want you to know how much you are valued. Your remuneration and benefits package will reflect that. You will receive a range of benefits which include support for your physical and mental health.</div><div></div><div><b><br>
Diversity, Equality, and Inclusion statement</b></div><div>
We are an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours. We have an ambitious diversity, equality, and inclusion approach as explained here. We value diversity; recognising that a more diverse workforce creates a richer and more varied working environment. Diversity also drives innovation, by allowing us to offer our clients the best consultancy service that we can. As part of our commitment to engage positively and pro-actively with all our employees and to ensure an inclusive culture, we are a recognised as a 'disability confident' employer.</div><div></div><div><b><br>
Next steps</b></div><div>
Once you have submitted your application a member of our Recruitment Team will be in touch. Please be aware that the timing can vary dependent on the volume of applications that we receive for each role and in some cases, we may start to review applications prior to the closing date.</div><div></div><div><br>
Ricardo is a Disability confident employer please advise the recruitment team via recruit@ricardo.com if you require any adjustments to support you throughout the recruitment process.</div><div></div><div><b><br>
As per Saudi labour regulations, this role is restricted to Saudi nationals. We appreciate the interest of all applicants, but only Saudi nationals will be eligible for consideration.</b></div></div><div>
#LI-Hybrid #LI-MB1</div></div><div></div>

Project Manager / Admin

Populous

<div>
 <strong>
  About Populous
  <br/>
  <br/>
 </strong>
 For more than 40 years Populous has had a singular focus &ndash; to draw people together around the things that they love, to be the leading design firm that specialises in places, spaces and events where people gather. Our success is defined by designing projects that are seen as the benchmark. We are committed to future innovation, anticipating and shaping the future of our industries.
 <br/>
 <br/>
 Our team is made up of highly talented people with a range of skills, all integral to successfully bringing to life the places and experiences we design. As our company has grown, our expertise has expanded to encompass a wide variety of disciplines &ndash; including architecture, audiovisual consultancy, brand activation, design &amp; build, events, food &amp; beverage strategy, interior design, landscape architecture, urban design and wayfinding.
 <br/>
 <br/>
 This varied expertise enables us to transform neighbourhoods, revitalise cities, build relationships and create buildings, places and spaces that draw people together, from the Tottenham Hotspur Stadium to The Co-op Live Arena.
 <br/>
 <br/>
 As we continue to bring to life award-winning venues and experiences our EMEA Practice is looking for a Project Office Administrator based in our Riyadh studio.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 The
 <strong>
  Project Office Administrator
 </strong>
 will provide administrative support to the Company Rep and assist with the preparation of technical and management presentations. The candidate will assist in the compilation of various project status reports. They will create and maintain a filing record system to keep material and procedures up to date and inform Company Representatives as appropriate. We are seeking someone with either, knowledge of administrative procedures and guidelines, or with experience and knowledge in office IT equipment setup, installation and administration.
 <br/>
 <br/>
 <strong>
  Key responsibilities include:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Administrative support to Company Representative and project team
  </li>
  <li>
   Preparation of technical and management presentations
  </li>
  <li>
   Support in compiling project status reports
  </li>
  <li>
   Maintain organized project records and filing systems
  </li>
  <li>
   Coordinate day-to-day project office activities
  </li>
  <li>
   Coordinate travel and hotel booking
  </li>
  <li>
   Mange timesheet approvals ever month
  </li>
  <li>
   Create services entry sheets or equivalent billing document
  </li>
  <li>
   Submit invoices through clint financial portals or ERP system
  </li>
  <li>
   Follow up on approval and payment cycle
  </li>
  <li>
   Perform related duties as required
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key requirements include:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Several years&rsquo; experience in project office or administrative roles within construction or similar industries
  </li>
  <li>
   Strong Microsoft Office skills
  </li>
  <li>
   Knowledge of administrative procedures
  </li>
  <li>
   Basic knowledge of document control is an advantage (not mandatory)
  </li>
  <li>
   OR experience in office IT setup and administration
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Why Join the Team?
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Work alongside passionate, creative individuals who lead their industry, transform ideas into reality and celebrate the beauty of human connection
  </li>
  <li>
   Enjoy various benefits, such as hybrid working and gym membership discounts
  </li>
  <li>
   Enjoy the opportunity to attend events at Populous-designed venues
  </li>
  <li>
   Connect and learn at regular social and knowledge sharing events including an annual conference and a weekend abroad Christmas party
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  How To Apply
  <br/>
  <br/>
 </strong>
 Populous is an equal opportunity employer. If you&rsquo;re ready to utilise your skills to support our growing practice, click &ldquo;Apply&rdquo; to begin the application process. In your application, please include your CV and a one-page letter of motivation (cover letter), salary expectations, and availability.
 <br/>
 <br/>
 Want to learn more about us?
 <br/>
 <br/>
 Find us here: Populous
 <br/>
 <br/>
 Populous | Facebook
 <br/>
 <br/>
 Instagram: @WeArePopulous
 <br/>
 <br/>
 X: @Populous
</div>


Project Office Administrator

<div><div><b>About Populous</b></div>
<div></div><div>For more than 40 years Populous has had a singular focus &ndash; to draw people together around the things that they love, to be the leading design firm that specialises in places, spaces and events where people gather. Our success is defined by designing projects that are seen as the benchmark. We are committed to future innovation, anticipating and shaping the future of our industries.</div>
<div></div><div>Our team is made up of highly talented people with a range of skills, all integral to successfully bringing to life the places and experiences we design. As our company has grown, our expertise has expanded to encompass a wide variety of disciplines &ndash; including architecture, audiovisual consultancy, brand activation, design &amp; build, events, food &amp; beverage strategy, interior design, landscape architecture, urban design and wayfinding.</div>
<div></div><div>This varied expertise enables us to transform neighbourhoods, revitalise cities, build relationships and create buildings, places and spaces that draw people together, from the Tottenham Hotspur Stadium to The Co-op Live Arena.</div>
<div></div><div>As we continue to bring to life award-winning venues and experiences our EMEA Practice is looking for a Project Office Administrator based in our Riyadh studio.</div>
<div></div><div><b>About the Role</b></div>
<div></div><div>The <b>Project Office Administrator </b>will provide administrative support to the Company Rep and assist with the preparation of technical and management presentations. The candidate will assist in the compilation of various project status reports. They will create and maintain a filing record system to keep material and procedures up to date and inform Company Representatives as appropriate. We are seeking someone with either, knowledge of administrative procedures and guidelines, or with experience and knowledge in office IT equipment setup, installation and administration.</div>
<div></div><div><b>Key responsibilities include:
</b></div>
<div></div><ul><li>Administrative support to Company Representative and project team</li>
<li>Preparation of technical and management presentations</li>
<li>Support in compiling project status reports</li>
<li>Maintain organized project records and filing systems</li>
<li>Coordinate day-to-day project office activities</li>
<li>Coordinate travel and hotel booking</li>
<li>Mange timesheet approvals ever month</li>
<li>Create services entry sheets or equivalent billing document</li>
<li>Submit invoices through clint financial portals or ERP system</li>
<li>Follow up on approval and payment cycle</li>
<li>Perform related duties as required</li>
</ul>
<div></div><div><b>Key requirements include:</b></div>
<div></div><ul><li>Several years&rsquo; experience in project office or administrative roles within construction or similar industries</li>
<li>Strong Microsoft Office skills</li>
<li>Knowledge of administrative procedures</li>
<li>Basic knowledge of document control is an advantage (not mandatory)</li>
<li>OR experience in office IT setup and administration</li>
</ul>
<div></div><div><b>Why Join the Team?</b>
</div><ul><li>Work alongside passionate, creative individuals who lead their industry, transform ideas into reality and celebrate the beauty of human connection</li>
<li>Enjoy various benefits, such as hybrid working and gym membership discounts
</li><li>Enjoy the opportunity to attend events at Populous-designed venues</li>
<li>Connect and learn at regular social and knowledge sharing events including an annual conference and a weekend abroad Christmas party</li>
</ul>
<div></div><div><b>How to Apply</b></div>
<div></div><div>Populous is an equal opportunity employer. If you&rsquo;re ready to utilise your skills to support our growing practice, click &ldquo;Apply&rdquo; to begin the application process. In your application, please include your CV and a one-page letter of motivation (cover letter), salary expectations, and availability.</div>
<div></div><div>Want to learn more about us?</div>
<div></div><div>Find us here: Populous</div>
<div>Populous | Facebook</div>
<div>Instagram: @WeArePopulous</div>
<div>X: @Populous</div></div>

ONFUSION

<p>To have previous experience as admin in sales</p><p>Job Type: Full-time</p><p>Pay: From ﷼1.00 per month</p><p>Application Question(s):</p><ul><li>Salary expectations? Notice period?</li><li>Where are you currently located?</li><li>How many years of experience do you have in sales coordination/Admin sales</li></ul>

Sales Coordinator (Office)

Ultimate Peaks Talent & Strategy

<div>
 A leading Saudi group is seeking a
 <strong>
  Saudi national
 </strong>
 to support its
 <strong>
  Board and Chairman's Office
 </strong>
 in a highly visible, execution-focused role.
 <br/>
 <br/>
 This is
 <strong>
  not
 </strong>
 a ceremonial secretary position.
 <br/>
 <br/>
 This role exists to ensure
 <strong>
  decisions move, actions close, and leadership stays aligned
 </strong>
 .
 <br/>
 <br/>
 <strong>
  What You'll Actually Do
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Attend Board and Committee meetings and capture discussions clearly
  </li>
  <li>
   Produce concise executive summaries and structured meeting minutes
  </li>
  <li>
   Convert discussions into clear action points (owner, deadline, status)
  </li>
  <li>
   Follow up with senior executives to ensure closure
  </li>
  <li>
   Prepare agendas, meeting packs, and post-meeting follow-ups
  </li>
  <li>
   Act as a professional coordination point between Board members and management
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Who This Role Is For
  <br/>
  <br/>
 </strong>
 This role is ideal for someone who is:
 <br/>
 <br/>
 <ul>
  <li>
   Saudi national, fluent in Arabic &amp; English
  </li>
  <li>
   Early to mid-career (typically 2-6 years experience)
  </li>
  <li>
   Sharp, presentable, and comfortable around senior leadership
  </li>
  <li>
   Strong at listening, summarizing, and following through
  </li>
  <li>
   Naturally organized, proactive, and calm under pressure
   <br/>
   <br/>
  </li>
 </ul>
 Backgrounds that often fit well:
 <br/>
 <br/>
 <ul>
  <li>
   Executive Office / Chairman's Office
  </li>
  <li>
   Strategy, PMO, or CEO Office roles
  </li>
  <li>
   High-performing Executive Assistants who outgrew admin work
  </li>
  <li>
   Governance, consulting, or fast-paced corporate environments
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  <strong>
   What Will Not Be a Fit
   <br/>
   <br/>
  </strong>
 </strong>
 To save everyone time, this role is
 <strong>
  not suitable
 </strong>
 for:
 <br/>
 <br/>
 <ul>
  <li>
   Pure admin or receptionist profiles
  </li>
  <li>
   Legal-only profiles with no execution exposure
  </li>
  <li>
   Candidates uncomfortable following up with senior leaders
  </li>
  <li>
   CVs focused only on documentation with no ownership or accountability
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Skills We'll Look For
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Clear writing and summarization (Arabic &amp; English)
  </li>
  <li>
   Ability to turn conversations into action
  </li>
  <li>
   Strong follow-up discipline
  </li>
  <li>
   Professional presence and discretion
  </li>
  <li>
   Comfort working in confidential, high-trust environments
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   Why This Role Matters
   <br/>
   <br/>
  </strong>
 </strong>
 You will sit close to decision-making, gain exposure to leadership thinking, and build a strong foundation in
 <strong>
  governance, execution, and executive operations
 </strong>
 .
 <br/>
 <br/>
 This role rewards clarity, ownership, and maturity ... not years on paper.
</div>


Board Office Coordinator (Confidential | Riyadh) / Fractional

AL HADA CONTRACTING COMPANY

<p>We are seeking a reliable and detail-oriented <b>Admin </b> to join our team. The ideal candidate is organized, proactive, and comfortable handling daily administrative tasks to ensure smooth office operations.</p><p><b>Requirements</b></p><ul><li>Strong proficiency in <b>Microsoft Office (Word, Excel, PowerPoint, Outlook)</b></li><li>Good command of <b>English</b> (spoken and written)</li><li>Excellent organizational and multitasking skills</li><li>Attention to detail and ability to work independently</li><li>Prior administrative experience is a plus</li><li><b>Saudi </b>Candidates Only</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Saudi ?</li></ul><p>Language:</p><ul><li>English (Required)</li></ul>

Admin (Saudi)

Explore 841+ Project admin in Riyadh Saudi Arabia this January. Find roles across top companies and apply now to boost your career.

841 project admin jobs IN Riyadh Saudi Arabia

Project Admin

Project Manager / Admin

Project Office Administrator

Project Office Administrator

Sales Coordinator (Office)

Board Office Coordinator (Confidential | Riyadh) / Fractional

Admin (Saudi)