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project administrator

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p>
Parsons is looking for a <b>Contract Administrator</b> to add to our growing Commercial and Contracts team in <b>Abu Dhabi</b>. In this role you will get to <b>perform pre and post contract and commercial activities typical to the engineering and construction industry in the UAE</b>. This is a varied role that may be required to be located either in our head office in Abu Dhabi with the requirement to visit sites or be based on site on a full time basis depending on the needs of the business. Having flexibility to react to the business needs is essential to be successful in this role.</p><p></p><p>
In our Abu Dhabi sector, a Contract Administrator sits above a Senior Quantity Surveyor and so this is not an administrative role. Rather, his is a mid-level Contracts and Commercial role that requires appropriately skilled and experienced people to be able to work autonomously and support projects that require commercial and contractual support or work from our head office on variations, EOT&rsquo;s, claims, payments, procurement, tendering etc. This role would suit a seasoned internationally experienced QS or a Senior QS who is ready to step up on the path to becoming a Commercial Manager. This is not a traditional measurement QS role.</p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li><p>
Supporting Clients in the procurement of their Contractors, Consultants, Designers etc. This may involve preparing and reviewing tender documents and managing Parsons internal resource to prepare technical information to the required standard.</p></li><li><p>
Managing downstream procurement for Subconsultants procured directly for Parsons, working with the internal Parsons procurement team to ensure the Parsons procurement process is managed and adhered to accordingly.</p></li><li><p>
Managing Independent Cost Consultants on various pre and post contract projects.</p></li><li><p>
Offer Commercial Management services when assigned to a project on a full or part-time basis, including management of Parsons and third-party Quantity Surveyors, Contractors and Client focal points.</p></li><li><p>
Lead in the evaluation of variation orders, EOT&rsquo;s, Provisional Sums and claims and preparing reports to the Client on the Contractor entitlement.</p></li><li><p>
Providing advice to various internal and external stakeholders on matters of a contractual nature and providing contractual support, where required, ensuring completeness and validity of all contractual requirements.</p></li><li><p>
Oversee the financial and contractual aspects of projects and provide support on all financial and contractual matters throughout the course of the project including reporting both internally and externally.</p></li><li><p>
Assess Contractor&rsquo;s monthly payment applications, making sure that all cost and quantity records are streamlined and kept in order and provide the appropriate reports to our Clients.</p></li><li><p>
Liaise with the measurement QS team for any measurement related and pricing matters.</p></li><li><p>
Ensure that records are being kept as required and to the appropriate level of detail.</p></li><li><p>
Advise on Contractor&rsquo;s resource allocation.</p></li><li><p>
Audit Contractor payments.</p></li><li><p>
Monitor Contractor final cost estimates.</p></li><li><p>
Coordinate and monitor activities of the wider team where required.</p></li><li><p>
Prepare Final Accounts with all supporting documentation.</p></li><li><p>
Any other duties as required from time to time.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
BSc (Hons) Quantity Surveying degree.</p></li><li><p>
Minimum 3+ years demonstrable experience in Quantity Surveying or Contract Administration.</p></li><li><p>
Excellent written skills in particular with contractual correspondence. Excellent verbal communication and written skills in English is a must.</p></li><li><p>
Proven experience in analyzing contract variations and claims.</p></li><li><p>
Ability to work autonomously and be a problem solver and not a problem creator.</p></li></ul><p></p><p><b>
What Desired Skills You'll Bring:</b></p><ul><li><p>
Chartered by a recognised international body such as Royal Institution of Chartered Surveyors (RICS) will be an added advantage.</p></li><li><p>
Experience with FIDIC.</p></li><li><p>
Due to the specific Client interfaces, experience working in the UK, Australia, or New Zealand would be a strong advantage.</p></li><li><p>
Experience working for a Consultant providing internal and external advice.</p></li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Managing Quantity Surveyor / Contract Administrator

Applus Technical Services LLC

<ul><li>Assist in the development and maintenance of project plans, schedules, and budgets.</li><li>Coordinate and monitor project activities, resources, timelines, and documentation.</li><li>Communicate directly with subcontractors to coordinate schedules, deliverables, and resolve issues.</li><li>Communicate with internal teams and external stakeholders to ensure clear understanding of project objectives and deliverables.</li><li>Organize and lead project meetings; prepare agendas, take notes/minutes, and follow up on action items.</li><li>Prepare and process invoices, purchase orders, and payment requests; track billing and expenditures.</li><li>Maintain comprehensive project documentation, including contracts, change orders, and correspondence.</li><li>Track project performance, timelines, and deliverables using project management tools.</li><li>Help identify and resolve project risks, delays, or obstacles, or escalate as needed.</li><li>Support procurement processes and material tracking.</li><li>Ensure compliance with company policies, procedures, and quality standards.</li></ul><p>Job Type: Full-time</p><p>Pay: AED8,000.00 - AED10,000.00 per month</p><p>License/Certification:</p><ul><li>UAE Family Book (Required)</li></ul>

Coordinator

O Design Consultancy Engineering LLC

<p>We are looking for a <b>highly organized and detail-oriented Secretary / Document Controller</b> with experience in <b>consultancy and construction projects</b> to join our team.</p><p><b>FEMALE APPLICANTS</b></p><p><b>Key Responsibilities:</b></p><ul><li>Provide administrative and clerical support to project and management teams</li><li>Manage and control project documentation (incoming/outgoing correspondence, drawings, submittals, etc.)</li><li>Maintain and update document logs and filing systems (electronic and hard copy)</li><li>Coordinate with consultants, contractors, and clients for document submissions and approvals</li><li>Schedule meetings, prepare minutes, and track project action items</li><li>Ensure all project documentation complies with company and project standards</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Engineering, or related field</li><li>With experience in a consultant or construction firm</li><li>Strong knowledge of document control systems and project documentation procedures</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Excellent communication and organizational skills</li><li>Ability to work independently and manage multiple tasks efficiently</li></ul><p>Interested applicants may send their <b>CV </b>to <b>info@odesign.ae</b></p><p>Job Type: Full-time</p>

Project Secretary / Document Controller

Wood PLC

<div><div><div><div>Wood is currently recruiting for an experienced Secretary as part of our Engineering team within our Oil, Gas &amp; New Energies business based in Abu Dhabi, United Arab Emirates. Due to the nature of the projects and client expectation, the position will be based full time at our Engineering Center in Abu Dhabi, United Arab Emirates.
</div></div></div><div><div><div><div><div><div><div><p><b>Remarkable people, trusted by clients to design and advance the world.
</b></p><p><b>The Role
</b></p></div></div><p>This role provides administrative project support to the day-to-day operations of the assigned project.
<br>
May be assigned to larger, more complex projects. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.
</p><p><b>Our Clients and Projects
</b></p><p><b>Designing the future. Transforming the world.
</b></p><p>Wood's Oil, Gas &amp; New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.
</p><p>We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.
</p><p>Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.
</p><p><b>What We can offer:
</b></p><ul><li><b>Meaningful and interesting projects </b>: Delivered to high profile clients across the Energy Sector
</li><li><b>Commitment to Diversity and Inclusion: </b>We are an organization actively committed to diversity and inclusion across our business
</li><li><b>Competitive renumeration package: </b>With regular reviews to ensure we are rewarding at the right level in line with the market
</li><li><b>Medical Insurance: </b>Ensures inpatient, and outpatient medical care is available should you require treatment
</li><li><b>Group Life and Personal Accident Insurance </b>: The company provides Life Assurance cover
</li><li><b>End of Service Gratuity: </b>In line with UAE Labor Law, all employees are eligible for an End of Service benefit
</li><li><b>The Employee Share Plan: </b>Gives you the opportunity to purchase Wood shares and receive a match from the company
</li><li><b>Long Service Award </b>: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; services of our employees at 5-year service milestones
</li><li><b>Commitment to continued professional development: </b>Development plans that are tailored to your individual needs and interests
</li><li><b>Global connections: </b>Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
</li><li><b>Energy Transition Academy </b>: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems &ndash; delivered by experts in their field
</li></ul></div></div></div></div></div><p><b>Objectives
</b></p><p>To provide comprehensive administrative and secretarial support to the project team within an EPCM oil and gas environment, ensuring efficient documentation control, communication flow, and coordination between project stakeholders, consultants, contractors, and clients.</p></div>
<br><div><p><b>Project Administration
</b></p><ul><li>Provide secretarial and administrative support to the Project Manager and project team.
</li><li>Prepare, format, and manage project correspondence, memos, minutes, and reports.
</li><li>Schedule meetings, maintain calendars, and coordinate travel arrangements for project personnel.
</li><li>Ensure proper filing and archiving of project documents (hard copy and electronic).
</li><li>Assist in preparing and tracking project deliverables, schedules, and progress reports.
</li></ul><p><b>Document Control &amp; Records Management
</b></p><ul><li>Register, distribute, and track all incoming and outgoing project correspondence, transmittals, and submittals.
</li><li>Maintain and update the Document Control Register using document management systems (e.g., Aconex, SharePoint, SmartPlant, EDMS).
</li><li>Ensure document numbering, formatting, and version control comply with EPCM and client requirements.
</li><li>Support the project Document Controller in ensuring documentation completeness and timely submissions.
</li></ul><p><b>Communication &amp; Coordination
</b></p><ul><li>Serve as the first point of contact for project-related administrative matters.
</li><li>Liaise with contractors, vendors, and consultants to obtain or relay project information.
</li><li>Support coordination between engineering, procurement, and construction teams for administrative tasks.
</li><li>Assist in organizing internal/external project meetings, workshops, and reviews.
</li></ul><p><b>Reporting &amp; Documentation
</b></p><ul><li>Prepare meeting agendas, take minutes, and follow up on action items.
</li><li>Assist in compiling weekly and monthly project progress reports.
</li><li>Support preparation of project handover documentation and close-out reports.
</li></ul><p><b>Compliance &amp; Quality
</b></p><ul><li>Ensure that all administrative and document management activities comply with company procedures, quality standards, and client requirements.
</li><li>Maintain confidentiality and data integrity of all project information.
</li><li>Support audits by providing accurate and complete documentation when required.</li></ul></div><p></p>
<br><div><p><b>What makes you remarkable?
</b></p><p>At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
</p><p><b>Expected:
</b></p><ul><li>Minimum 5 years&rsquo; experience as a Project Secretary or Administrative Assistant in an EPCM or oil &amp; gas project environment.
</li><li>Familiar with engineering documentation, project workflows, and document control systems.
</li><li>Experience working with multi-disciplinary teams and large-scale projects preferred.
</li><li>Strong organizational and multitasking skills.
</li><li>Excellent communication and interpersonal abilities.
</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
</li><li>Knowledge of electronic document management systems (e.g., Aconex, SmartPlant, SharePoint).
</li><li>Attention to detail and ability to handle confidential information.
</li>Ability to work independently and under pressure to meet deadlines.<br>
<li>
</li></ul><p></p><p>Key Competencies:
</p><ul><li>Teamwork and collaboration
</li><li>Initiative and problem-solving
</li><li>Accuracy and attention to detail
</li><li>Adaptability in a fast-paced EPCM environment
</li><li>Professionalism and discretion</li></ul></div><p></p>
<br><div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com<br>
</div><div></div><br>
<div><b>Diversity Statement
</b></div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Secretary

Wood

<div><div><div><div>Wood is currently recruiting for an experienced Secretary as part of our Engineering team within our Oil, Gas &amp; New Energies business based in Abu Dhabi, United Arab Emirates.
</div><div></div><div>Due to the nature of the projects and client expectation, the position will be based initially at Abu Dhabi Engineering office with a possibility to assign to onshore site in Habshan Abu Dhabi, United Arab Emirates.
</div></div></div><div><div><div><div><div><div><div><p><b>Remarkable people, trusted by clients to design and advance the world.
</b></p><p><b>The Role
</b></p></div></div><p>This role provides administrative project support to the day-to-day operations of the assigned project.
<br>
May be assigned to larger, more complex projects. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.
</p><p><b>Our Clients and Projects
</b></p><p><b>Designing the future. Transforming the world.
</b></p><p>Wood's Oil, Gas &amp; New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.
</p><p>We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.
</p><p>Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.
</p><p><b>What We can offer:
</b></p><ul><li><b>Meaningful and interesting projects </b>: Delivered to high profile clients across the Energy Sector
</li><li><b>Commitment to Diversity and Inclusion: </b>We are an organization actively committed to diversity and inclusion across our business
</li><li><b>Competitive renumeration package: </b>With regular reviews to ensure we are rewarding at the right level in line with the market
</li><li><b>Medical Insurance: </b>Ensures inpatient, and outpatient medical care is available should you require treatment
</li><li><b>Group Life and Personal Accident Insurance </b>: The company provides Life Assurance cover
</li><li><b>End of Service Gratuity: </b>In line with UAE Labor Law, all employees are eligible for an End of Service benefit
</li><li><b>The Employee Share Plan: </b>Gives you the opportunity to purchase Wood shares and receive a match from the company
</li><li><b>Long Service Award </b>: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; services of our employees at 5-year service milestones
</li><li><b>Commitment to continued professional development: </b>Development plans that are tailored to your individual needs and interests
</li><li><b>Global connections: </b>Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
</li><li><b>Energy Transition Academy </b>: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems &ndash; delivered by experts in their field
</li></ul></div></div></div></div></div><p><b>Objectives
</b></p><p>To provide comprehensive administrative and secretarial support to the project team within an EPCM oil and gas environment, ensuring efficient documentation control, communication flow, and coordination between project stakeholders, consultants, contractors, and clients.</p></div>
<br><div><p><b>Project Administration
</b></p><ul><li>Provide secretarial and administrative support to the Project Manager and project team.
</li><li>Prepare, format, and manage project correspondence, memos, minutes, and reports.
</li><li>Schedule meetings, maintain calendars, and coordinate travel arrangements for project personnel.
</li><li>Ensure proper filing and archiving of project documents (hard copy and electronic).
</li><li>Assist in preparing and tracking project deliverables, schedules, and progress reports.
</li></ul><p><b>Document Control &amp; Records Management
</b></p><ul><li>Register, distribute, and track all incoming and outgoing project correspondence, transmittals, and submittals.
</li><li>Maintain and update the Document Control Register using document management systems (e.g., Aconex, SharePoint, SmartPlant, EDMS).
</li><li>Ensure document numbering, formatting, and version control comply with EPCM and client requirements.
</li><li>Support the project Document Controller in ensuring documentation completeness and timely submissions.
</li></ul><p><b>Communication &amp; Coordination
</b></p><ul><li>Serve as the first point of contact for project-related administrative matters.
</li><li>Liaise with contractors, vendors, and consultants to obtain or relay project information.
</li><li>Support coordination between engineering, procurement, and construction teams for administrative tasks.
</li><li>Assist in organizing internal/external project meetings, workshops, and reviews.
</li></ul><p><b>Reporting &amp; Documentation
</b></p><ul><li>Prepare meeting agendas, take minutes, and follow up on action items.
</li><li>Assist in compiling weekly and monthly project progress reports.
</li><li>Support preparation of project handover documentation and close-out reports.
</li></ul><p><b>Compliance &amp; Quality
</b></p><ul><li>Ensure that all administrative and document management activities comply with company procedures, quality standards, and client requirements.
</li><li>Maintain confidentiality and data integrity of all project information.
</li><li>Support audits by providing accurate and complete documentation when required.</li></ul></div><p></p>
<br><div><p><b>What makes you remarkable?
</b></p><p>At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
</p><p><b>Expected:
</b></p><ul><li>Minimum 5 years&rsquo; experience as a Project Secretary or Administrative Assistant in an EPCM or oil &amp; gas project environment.
</li><li>Familiar with engineering documentation, project workflows, and document control systems.
</li><li>Experience working with multi-disciplinary teams and large-scale projects preferred.
</li><li>Strong organizational and multitasking skills.
</li><li>Excellent communication and interpersonal abilities.
</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
</li><li>Knowledge of electronic document management systems (e.g., Aconex, SmartPlant, SharePoint).
</li><li>Attention to detail and ability to handle confidential information.
</li>Ability to work independently and under pressure to meet deadlines.<br>
<li>
</li></ul><p></p><p>Key Competencies:
</p><ul><li>Teamwork and collaboration
</li><li>Initiative and problem-solving
</li><li>Accuracy and attention to detail
</li><li>Adaptability in a fast-paced EPCM environment
</li><li>Professionalism and discretion</li></ul></div><p></p>
<br><div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com<br>
</div><div></div><br>
<div><b>Diversity Statement
</b></div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Energy Job Search

Join to apply for the <b>Timekeeper</b> role at <b>Energy Job Search</b><br><br> Join to apply for the <b>Timekeeper</b> role at <b>Energy Job Search</b><br><br> <b>Job Description<br><br></b><br><br> <b>Remarkable people, trusted by clients to design and advance the world.<br><br></b><br><br> <b>The Role<br><br></b>This role provides administrative project support to the day-to-day operations of the assigned site or project.<br><br> <b>Job Description<br><br></b><b>Remarkable people, trusted by clients to design and advance the world.<br><br></b><b>The Role<br><br></b>This role provides administrative project support to the day-to-day operations of the assigned site or project.<br><br>May be assigned to larger, more complex projects / sites. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.<br><br><b>Our Clients and Projects<br><br></b><b>Designing the future. Transforming the world.<br><br></b>Wood's Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.<br><br>We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.<br><br>Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.<br><br><b>What We Can Offer<br><br></b><ul><li>Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector</li><li>Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business</li><li>Competitive renumeration package: With regular reviews to ensure we are rewarding at the right level in line with the market</li><li>Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment</li><li>Group Life and Personal Accident Insurance: The company provides Life Assurance cover</li><li>End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit</li><li>The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company</li><li>Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years' services of our employees at 5-year service milestones</li><li>Commitment to continued professional development: Development plans that are tailored to your individual needs and interests</li><li>Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession</li><li>Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems - delivered by experts in their field</li></ul><b>The Key Objectives For This Role Are<br><br></b><ul><li>Monitor and record employee work hours, overtime, and absences using manual logs or timekeeping software.</li><li>Ensure timely and precise submission of timesheets to payroll departments for processing wages.</li><li>Verify that timekeeping practices align with labor laws, union agreements, and company policies.</li><li>Track vacation, sick leave, and other time-off requests, ensuring proper documentation and approvals.</li><li>Generate regular reports on attendance, hours worked, and discrepancies for HR or management review.</li></ul><b>Responsibilities<br><br></b><b>Key Accountabilities and Responsibilities:<br><br></b><ul><li>Assists project team with day-to-day support of the project or site</li><li>Organizes and expedites flow of work through project or site and initiates follow up action</li><li>Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures</li><li>Assists with setup, development and coordination of site-specific PMP and PIFs</li><li>Sets up and maintains hard copy and electronic site file directories</li><li>Issues and approves access to shared project drives and websites</li><li>Ensures the correct functioning of facilities, office and/or business support services.</li><li>Performs clerical, administrative and general office duties including transcription, typing, and recording</li><li>Ensures reports and documents follow company and project standards and quality</li><li>Manages project specific forms and instructions</li><li>Coordinates, schedules and prepares information for meetings and appointments</li><li>Assists field operations with completion of daily time sheets</li><li>Assists with onboarding/orientation of personnel Assists with internal and external project audits</li><li>Arranges travel, accommodations and car rentals</li><li>Prepares letters and memoranda for manager's review</li><li>Gathers data and material information to be billed</li><li>Scans, emails, answers phone, makes copies</li></ul><b>Qualifications<br><br></b><b>What makes you remarkable?<br><br></b>At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.<br><br><b>Expected<br><br></b><b>Working Relationship:<br><br></b><b>Internal<br><br></b><ul><li>Project Manager</li><li>Project Coordinator</li><li>Project Superintendent</li><li>Field Team</li></ul><b>External<br><br></b><ul><li>External: Liaises with clients and contractors</li></ul><b>Level Of Influence<br><br></b><ul><li>Work is performed under general direction.</li><li>Overall objectives and resource requirements are communicated to management</li><li>Anticipates potential problems and proactively resolves complex problems by interfacing with departments on medium complexity projects.</li><li>Overall performance is reviewed & evaluated</li></ul><b>Qualifications<br><br></b><ul><li>Five years of project/admin experience in the Engineering and Construction industry desirable</li><li>At least 3-5 years of project/admin experience</li><li>Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook</li><li>Oracle experience a plus</li><li>Ability to correspond and interact with others in a courteous and professional manner</li><li>Possess good organizational skills</li><li>Self motivated to learn</li></ul><b>Personal Attributes<br><br></b><ul><li>Exceptional organizational skills</li><li>Effective organization & planning skills</li><li>Ability to handle multiple tasks and changing priorities in a fast paced environment</li><li>Understands and controls one's emotions with empathy for others</li><li>Use effective verbal and written communication skills</li><li>clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to understand others perspectives.</li><li>Uses initiative and a proactive approach to problem solving</li><li>Commitment to continuous improvement</li><li>Demonstrates commitment to Wood Values, Visions & Behaviors</li></ul><b>About Us<br><br></b>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. <br><br><b>Diversity Statement<br><br></b>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.<br><br> Seniority level <ul><li> Seniority level Mid-Senior level</li></ul> Employment type <ul><li> Employment type Full-time</li></ul> Job function <ul><li> Job function Management and Manufacturing</li><li> Industries Staffing and Recruiting</li></ul> Referrals increase your chances of interviewing at Energy Job Search by 2x<br><br> Sign in to set job alerts for "Timekeeper" roles. Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 2 days ago<br><br> Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 day ago<br><br> Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 2 days ago<br><br> Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates AED2,500.00-AED3,500.00 1 month ago<br><br> Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 year ago<br><br> Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 7 months ago<br><br> We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.<br><br>

Timekeeper

Halian | Managed Services, Recruitment Agency & Contract Staffing

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 A prominent research-driven organization focused on innovation and advanced technology is currently seeking a
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  Project Admin
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 to support its operational and procurement functions. The role plays a key part in ensuring smooth coordination across internal teams and external stakeholders.
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  Responsibilities:
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   Project administration and monitoring
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   Tasks prioritization
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   Report Procurement status
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   Keeping all internal stakeholders informed and engaged throughout the procurement process
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   Onboarding of new team members on SharePoint, Jira, Confluence, etc.
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   Risk management
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   Report and escalate issues to management as needed.
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   Identify risks/showstoppers and propose quick mitigation actions.
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   Procurement management
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   Support TPMO team during creation of project procurement plans
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   Create and follow up procurement requests until final delivery (with proper Quality control upon delivery)
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   Follow up on invoices and corresponding payments
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   Interface Management of Stakeholders within TII Ecosystem:
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   ARRC PMO, Procurement, Logistics, etc.
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  </li>
 </ul>
 <strong>
  Competences
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 </strong>
 <ul>
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   Problem-solving
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   Adaptability
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  </li>
 </ul>
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  Technical knowledge
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 </strong>
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   Project Management tools (i.e., Jira, SAP, etc.)
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   Microsoft Office tools (Outlook, Word, Excel, SharePoint, etc.)
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  </li>
 </ul>
 <strong>
  Halian Group:
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 With over 28 years of experience, we have come to understand that innovation is the only way to provide agile, practical solutions that transform businesses and careers. Our resourcing and smart services help you to realize tomorrow&rsquo;s potential. Discover the amazing things possible when you bring the right people and the right technologies together. At Halian, we recognize that diversity, equity, and inclusion (DEI) are essential to building high-performing teams for our clients. We are committed to connecting organizations with top talent from all backgrounds, ensuring that every individual feels valued, respected, and empowered to contribute their unique perspectives. We encourage applications from all qualified candidates, regardless of race, gender, disability, or any other characteristic that makes them unique. By fostering diverse and inclusive workplaces, we help our clients drive innovation, enhance collaboration, and better reflect the communities they serve.
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 Project Admin in Abu Dhabi, United Arab Emirates
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Project Admin (m/f/d)

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Timekeeper

Project Admin (m/f/d)