project administrator

Populous

<div>
 <strong>
  About Populous
  <br/>
  <br/>
 </strong>
 For more than 40 years Populous has had a singular focus &ndash; to draw people together around the things that they love, to be the leading design firm that specialises in places, spaces and events where people gather. Our success is defined by designing projects that are seen as the benchmark. We are committed to future innovation, anticipating and shaping the future of our industries.
 <br/>
 <br/>
 Our team is made up of highly talented people with a range of skills, all integral to successfully bringing to life the places and experiences we design. As our company has grown, our expertise has expanded to encompass a wide variety of disciplines &ndash; including architecture, audiovisual consultancy, brand activation, design &amp; build, events, food &amp; beverage strategy, interior design, landscape architecture, urban design and wayfinding.
 <br/>
 <br/>
 This varied expertise enables us to transform neighbourhoods, revitalise cities, build relationships and create buildings, places and spaces that draw people together, from the Tottenham Hotspur Stadium to The Co-op Live Arena.
 <br/>
 <br/>
 As we continue to bring to life award-winning venues and experiences our EMEA Practice is looking for a Project Office Administrator based in our Riyadh studio.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 The
 <strong>
  Project Office Administrator
 </strong>
 will provide administrative support to the Company Rep and assist with the preparation of technical and management presentations. The candidate will assist in the compilation of various project status reports. They will create and maintain a filing record system to keep material and procedures up to date and inform Company Representatives as appropriate. We are seeking someone with either, knowledge of administrative procedures and guidelines, or with experience and knowledge in office IT equipment setup, installation and administration.
 <br/>
 <br/>
 <strong>
  Key responsibilities include:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Administrative support to Company Representative and project team
  </li>
  <li>
   Preparation of technical and management presentations
  </li>
  <li>
   Support in compiling project status reports
  </li>
  <li>
   Maintain organized project records and filing systems
  </li>
  <li>
   Coordinate day-to-day project office activities
  </li>
  <li>
   Coordinate travel and hotel booking
  </li>
  <li>
   Mange timesheet approvals ever month
  </li>
  <li>
   Create services entry sheets or equivalent billing document
  </li>
  <li>
   Submit invoices through clint financial portals or ERP system
  </li>
  <li>
   Follow up on approval and payment cycle
  </li>
  <li>
   Perform related duties as required
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key requirements include:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Several years&rsquo; experience in project office or administrative roles within construction or similar industries
  </li>
  <li>
   Strong Microsoft Office skills
  </li>
  <li>
   Knowledge of administrative procedures
  </li>
  <li>
   Basic knowledge of document control is an advantage (not mandatory)
  </li>
  <li>
   OR experience in office IT setup and administration
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Why Join the Team?
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Work alongside passionate, creative individuals who lead their industry, transform ideas into reality and celebrate the beauty of human connection
  </li>
  <li>
   Enjoy various benefits, such as hybrid working and gym membership discounts
  </li>
  <li>
   Enjoy the opportunity to attend events at Populous-designed venues
  </li>
  <li>
   Connect and learn at regular social and knowledge sharing events including an annual conference and a weekend abroad Christmas party
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  How To Apply
  <br/>
  <br/>
 </strong>
 Populous is an equal opportunity employer. If you&rsquo;re ready to utilise your skills to support our growing practice, click &ldquo;Apply&rdquo; to begin the application process. In your application, please include your CV and a one-page letter of motivation (cover letter), salary expectations, and availability.
 <br/>
 <br/>
 Want to learn more about us?
 <br/>
 <br/>
 Find us here: Populous
 <br/>
 <br/>
 Populous | Facebook
 <br/>
 <br/>
 Instagram: @WeArePopulous
 <br/>
 <br/>
 X: @Populous
</div>


Project Office Administrator

<div><div><b>About Populous</b></div>
<div></div><div>For more than 40 years Populous has had a singular focus &ndash; to draw people together around the things that they love, to be the leading design firm that specialises in places, spaces and events where people gather. Our success is defined by designing projects that are seen as the benchmark. We are committed to future innovation, anticipating and shaping the future of our industries.</div>
<div></div><div>Our team is made up of highly talented people with a range of skills, all integral to successfully bringing to life the places and experiences we design. As our company has grown, our expertise has expanded to encompass a wide variety of disciplines &ndash; including architecture, audiovisual consultancy, brand activation, design &amp; build, events, food &amp; beverage strategy, interior design, landscape architecture, urban design and wayfinding.</div>
<div></div><div>This varied expertise enables us to transform neighbourhoods, revitalise cities, build relationships and create buildings, places and spaces that draw people together, from the Tottenham Hotspur Stadium to The Co-op Live Arena.</div>
<div></div><div>As we continue to bring to life award-winning venues and experiences our EMEA Practice is looking for a Project Office Administrator based in our Riyadh studio.</div>
<div></div><div><b>About the Role</b></div>
<div></div><div>The <b>Project Office Administrator </b>will provide administrative support to the Company Rep and assist with the preparation of technical and management presentations. The candidate will assist in the compilation of various project status reports. They will create and maintain a filing record system to keep material and procedures up to date and inform Company Representatives as appropriate. We are seeking someone with either, knowledge of administrative procedures and guidelines, or with experience and knowledge in office IT equipment setup, installation and administration.</div>
<div></div><div><b>Key responsibilities include:
</b></div>
<div></div><ul><li>Administrative support to Company Representative and project team</li>
<li>Preparation of technical and management presentations</li>
<li>Support in compiling project status reports</li>
<li>Maintain organized project records and filing systems</li>
<li>Coordinate day-to-day project office activities</li>
<li>Coordinate travel and hotel booking</li>
<li>Mange timesheet approvals ever month</li>
<li>Create services entry sheets or equivalent billing document</li>
<li>Submit invoices through clint financial portals or ERP system</li>
<li>Follow up on approval and payment cycle</li>
<li>Perform related duties as required</li>
</ul>
<div></div><div><b>Key requirements include:</b></div>
<div></div><ul><li>Several years&rsquo; experience in project office or administrative roles within construction or similar industries</li>
<li>Strong Microsoft Office skills</li>
<li>Knowledge of administrative procedures</li>
<li>Basic knowledge of document control is an advantage (not mandatory)</li>
<li>OR experience in office IT setup and administration</li>
</ul>
<div></div><div><b>Why Join the Team?</b>
</div><ul><li>Work alongside passionate, creative individuals who lead their industry, transform ideas into reality and celebrate the beauty of human connection</li>
<li>Enjoy various benefits, such as hybrid working and gym membership discounts
</li><li>Enjoy the opportunity to attend events at Populous-designed venues</li>
<li>Connect and learn at regular social and knowledge sharing events including an annual conference and a weekend abroad Christmas party</li>
</ul>
<div></div><div><b>How to Apply</b></div>
<div></div><div>Populous is an equal opportunity employer. If you&rsquo;re ready to utilise your skills to support our growing practice, click &ldquo;Apply&rdquo; to begin the application process. In your application, please include your CV and a one-page letter of motivation (cover letter), salary expectations, and availability.</div>
<div></div><div>Want to learn more about us?</div>
<div></div><div>Find us here: Populous</div>
<div>Populous | Facebook</div>
<div>Instagram: @WeArePopulous</div>
<div>X: @Populous</div></div>

Geotech Ltd.

<div>
 <p>
  <strong>
   Project / Logistics Coordinator / Administrator / Bookkeeper
  </strong>
 </p>
 <p>
  <strong>
   Full-Time | In-Office | Riyadh, Saudi Arabia
  </strong>
 </p>
 <p>
  <strong>
  </strong>
  <em>
   (Must be a Saudi Arabian Citizen)
  </em>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Role
  </strong>
 </p>
 <p>
  Are you a Saudi Arabian citizen looking to grow your career with a global industry leader?
  <strong>
   Geotech Ltd.
  </strong>
  &mdash; a world-renowned provider of advanced airborne geophysical survey technologies &mdash; is expanding its operations and seeking a
  <strong>
   Project / Logistics Coordinator / Administrator / Bookkeeper
  </strong>
  to join our dynamic international team.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Based in
  <strong>
   Riyadh, Saudi Arabia
  </strong>
  , this full-time position offers the opportunity to work closely with our Canadian head office in Aurora, Ontario.
 </p>
 <p>
  Learn more at www.geotech.ca
 </p>
 <p>
  .
 </p>
 <p>
  <strong>
   What You&rsquo;ll Do
  </strong>
 </p>
 <ul>
  <li>
   Handle bookkeeping, data entry, and financial reconciliations
  </li>
  <li>
   Provide day-to-day administrative and office support
  </li>
  <li>
   Prepare and maintain financial and operational reports
  </li>
  <li>
   Coordinate communications, scheduling, and documentation
  </li>
  <li>
   Coordinate travel logistics for crews (flights, accommodations, visas, and permits)
  </li>
  <li>
   Assist with shipping and customs documentation for survey equipment
  </li>
  <li>
   Maintain corporate documents and records required by local authorities
  </li>
  <li>
   Support management and field teams as needed
  </li>
  <li>
   Must be willing to travel within country when needed
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What You Bring
  </strong>
 </p>
 <ul>
  <li>
   Diploma or degree in
   <strong>
    Accounting, Business Administration
   </strong>
   , or a related field
  </li>
  <li>
   <strong>
    1&ndash;3 years
   </strong>
   of bookkeeping and administrative experience
  </li>
  <li>
   Strong computer skills (
   <strong>
    Microsoft Excel, Word, and Outlook
   </strong>
   )
  </li>
  <li>
   Excellent
   <strong>
    English communication skills
   </strong>
   (verbal and written); Arabic fluency an asset
  </li>
  <li>
   Strong
   <strong>
    attention to detail, organization, and accuracy
   </strong>
  </li>
  <li>
   <strong>
    Knowledge of Saudi business compliance (ZATCA, VAT, payroll, or customs)
   </strong>
   is an asset
  </li>
  <li>
   <strong>
    Must be a Saudi Arabian citizen
   </strong>
  </li>
  <li>
   <strong>
    In-office position
   </strong>
   (Riyadh-based)
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why Join Geotech?
  </strong>
 </p>
 <p>
  At
  <strong>
   Geotech
  </strong>
  , we&rsquo;re recognized worldwide for innovation and leadership in geophysical aerial surveying &mdash; from mineral exploration to environmental mapping. We value collaboration, learning, and growth, and offer a competitive compensation package within a supportive global team environment.
 </p>
 <p>
  As part of our expanding operations, this role provides exposure to international projects and the opportunity to develop within a global organization.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Type:
  </strong>
  Full-Time
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Riyadh, Saudi Arabia
 </p>
 <p>
  <strong>
   Reports To:
  </strong>
  Head Office (Finance/Operations), Aurora, Ontario
 </p>
 <p>
  <strong>
   Company Website:
  </strong>
  www.geotech.ca
 </p>
</div>


Project / Logistics Coordinator / Administrator / Bookkeeper

Sustainable Recruitment Solutions (SRS)

The Role
<br>We are seeking a highly organised and proactive Administrator/Project Manager to join our team in Riyadh. This role is pivotal in ensuring the smooth delivery of projects within the rail industry and supporting key clients such as Saudi Arabian Railways (SAR) and the Transport General Authority (TGA). You will provide essential project management and administrative support, including technical document control, bid preparation, financial reporting, and coordination of legal and commercial processes in compliance with KSA regulations. You must be a Saudi National and be able to start the role by the end of January 2026 at the latest. Key Responsibilities - Project Management: Monitor and control project activities, budgets, invoicing, scheduling, and resource allocation. - Administrative Support: Manage calendars, travel arrangements, meetings, and general office inquiries. - Documentation & Reporting: Prepare technical documents, proposals, and reports using MS Word, Excel, and PowerPoint. - Office Management: Oversee daily operations, manage supplies, and coordinate with vendors. - Coordination & Communication: Act as a liaison between internal teams, clients, and external partners. - Data Management: Maintain accurate records and ensure confidentiality. - Financial Administration: Assist with invoice processing, expense tracking, and budget monitoring. - Compliance Support: Handle commercial license renewals, visa applications, and liaise with PRO services for government-related tasks.
<br><br>
Requirements
<br><ul>
<li>Fluency in English and Arabic (spoken and written). - University Degree - Strong proficiency in MS Office (Word, Excel, PowerPoint). - This role is only open to Saudi Nationals - Available to start the role by the end of January 2026 at the latest.</li>
</ul>
About the company
<br>SRS provides the Middle East with a professional platform capable of supporting the human resource requirements of the rapidly evolving sustainability sector. We are firm believers that the best buildings require more than just the most efficient HVAC systems and building materials with the lowest carbon footprint. Truly sustainable buildings also require the best staff to knit together these technologies and form an optimised solution during the design, construction & operation phases. The price competitiveness of renewable energy means that the region can lead the way in demonstrating the ability of economies to diversify and grow, whilst still being compatible with international agreements such as the Paris Accord on Climate Change. Corporate Sustainability is recognised as no longer an optional - instead it is viewed as active risk mitigation and a valuable tool for corporate performance. The real engine of economic diversification on a regional, national or company-wide level is the human capital leading these innovations, designs projects and reporting structures. SRS ensures that organisations reach the right staff in a quick, professional and cost-effective manner.

Administrator / Project Manager (Saudi National)

Ricardo

<div>Overview:
<div></div><div><b>
Role: </b>Administrator/Project Manager</div><div><b>
Location: </b>Riyadh, Saudi Arabia - Hybrid</div><div><b>
Role ID:</b>2025-3207</div><div></div><div><b><br>
Our vision is to create a safe and sustainable world.</b></div><div>
Ricardo, member of WSP, is a global strategic, environmental, and engineering consulting company. With over 100 years of engineering excellence and employing close to 3,000 employees in more than 20 countries, we provide exceptional levels of expertise in delivering leading-edge and innovative cross-sector sustainable products and solutions. Every day, we enable our customers to solve the most complex and dynamic challenges to help achieve a safe and sustainable world.</div><div></div><div><div><b><br>
About The Role</b></div><div>
We are seeking a highly organised and proactive Administrator/Project Manager to join our team in Riyadh. This role is pivotal in ensuring the smooth delivery of projects within the rail industry and supporting key clients such as Saudi Arabian Railways (SAR) and the Transport General Authority (TGA). You will provide essential project management and administrative support, including technical document control, bid preparation, financial reporting, and coordination of legal and commercial processes in compliance with KSA regulations.</div><div></div><div><br>
You must be a Saudi National and be able to start the role on <b>23rd January 2026.</b></div><div><br>
</div><div><b>Key Responsibilities</b></div><ul><li><b>
Project Management:</b> Monitor and control project activities, budgets, invoicing, scheduling, and resource allocation.</li><li><b>
Administrative Support:</b> Manage calendars, travel arrangements, meetings, and general office inquiries.</li><li><b>
Documentation &amp; Reporting:</b> Prepare technical documents, proposals, and reports using MS Word, Excel, and PowerPoint.</li><li><b>
Office Management:</b> Oversee daily operations, manage supplies, and coordinate with vendors.</li><li><b>
Coordination &amp; Communication:</b> Act as a liaison between internal teams, clients, and external partners.</li><li><b>
Data Management:</b> Maintain accurate records and ensure confidentiality.</li><li><b>
Financial Administration:</b> Assist with invoice processing, expense tracking, and budget monitoring.</li><li><b>
Compliance Support:</b> Handle commercial license renewals, visa applications, and liaise with PRO services for government-related tasks.</li></ul><div><b>
Key Competencies and Experience</b></div><ul><li>
Fluency in English and Arabic (spoken and written).</li><li>
Relevant academic qualifications or technical expertise.</li><li>
Experience in visa and immigration processes and commercial license management in KSA.</li><li>
Strong proficiency in MS Office (Word, Excel, PowerPoint).</li></ul><div><b>
Working here</b></div><div>
You will be warmly welcomed into our workplace where every voice matters. We are diverse thinkers and doers, coming together to create a culture of inclusion. We will support you to find your place.</div><div></div><div><br>
We will encourage you to use your passion and expertise to make a positive impact through the projects you work on. Your knowledge and desire to bring about change will be invaluable in helping deliver innovative solutions that support communities across the globe in becoming safer and more sustainable.</div><div></div><div><b><br>
Work life balance</b></div><div>
We offer flexible approaches to work, whether that is working from home, being in the office, or as a hybrid worker. We're happy to discuss flexible working arrangements. Wellbeing is at the core to our culture, allowing employees to flourish and to achieve their full potential.</div><div></div><div><b><br>
Benefits</b></div><div>
We want you to know how much you are valued. Your remuneration and benefits package will reflect that. You will receive a range of benefits which include support for your physical and mental health.</div><div></div><div><b><br>
Diversity, Equality, and Inclusion statement</b></div><div>
We are an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours. We have an ambitious diversity, equality, and inclusion approach as explained here. We value diversity; recognising that a more diverse workforce creates a richer and more varied working environment. Diversity also drives innovation, by allowing us to offer our clients the best consultancy service that we can. As part of our commitment to engage positively and pro-actively with all our employees and to ensure an inclusive culture, we are a recognised as a 'disability confident' employer.</div><div></div><div><b><br>
Next steps</b></div><div>
Once you have submitted your application a member of our Recruitment Team will be in touch. Please be aware that the timing can vary dependent on the volume of applications that we receive for each role and in some cases, we may start to review applications prior to the closing date.</div><div></div><div><br>
Ricardo is a Disability confident employer please advise the recruitment team via recruit@ricardo.com if you require any adjustments to support you throughout the recruitment process.</div><div></div><div><b><br>
As per Saudi labour regulations, this role is restricted to Saudi nationals. We appreciate the interest of all applicants, but only Saudi nationals will be eligible for consideration.</b></div></div><div>
#LI-Hybrid #LI-MB1</div></div><div></div>

Project Manager / Admin

Dussmann-Ajlan & Bros

<div>
 <ul>
  <li>
   Assist in preparing project documentation, including reports, meeting minutes, timesheets, and work orders.
  </li>
  <li>
   Maintain proper filing systems for project records (soft and hard copies).
  </li>
  <li>
   Track and update project schedules, staff attendance, and material deliveries.
  </li>
  <li>
   Coordinate with site supervisors and technicians for daily updates and reporting.
  </li>
  <li>
   Follow up on pending documents and approvals with internal departments.
  </li>
  <li>
   Assist in procurement requests and maintain records of PRs and POs.
  </li>
  <li>
   Prepare and submit daily, weekly, and monthly reports as directed by the Project Manager.
  </li>
  <li>
   Support communication between site staff, subcontractors, and the head office.
  </li>
  <li>
   Handle office supplies, stationery, and logistics support for the project site.
  </li>
  <li>
   Ensure compliance with company policies and procedures.
  </li>
 </ul>
</div>


Project Admin

Surbana Jurong Private Limited

<div><div>DUTIES:</div><div>
(Actions required to be performed by personnel filling this position, but not limited to.)</div><ul><li>Interpret and implement technical drawings, specifications, and engineering plans. Liaise with design engineers to clarify technical details and incorporate design modifications as required.</li><li>Review/Accept/Comment technical submittals/contractor proposals including shop drawings, calculations, material submittals and general site queries.</li><li>Supervise and manage day-to-day site operations and ensure construction activities align with approved engineering plans.</li><li>Coordinate with project managers, subcontractors, suppliers, and other stakeholders to maintain schedule and quality.</li><li>Participate in project planning meetings and contribute to the development of construction methodologies and risk assessments.</li><li>Assist in resolving technical issues and construction problems on-site.</li><li>Develop and implement &lsquo;Inspection &amp; Testing Plan&rsquo; to maintain project standards and quality.</li><li>Monitor and verify materials delivered to the site are in accordance with project specifications and ensure proper usage and storage.</li><li>Ensure compliance with relevant codes, standards, and environmental, health and safety regulations.</li><li>Conduct site inspections and surveys to monitor progress, identify issues, take site photos and recommend corrective actions. General inspections of items such as:</li></ul><div>
o Review CBR (or other types of tests) results and other geotechnical test reports to verify subgrade strength and suitability prior to substrate construction</div><div>
o Subgrade inspection and proof rolling to verify compaction, identify soft spots, and ensure uniformity before placement of base material.</div><div>
o Destructive and non-destructive compaction testing of subgrade, road base, trench backfill, and pavement layers.</div><div>
o Concrete works inspections, including formwork, reinforcement, slump testing, and concrete strength testing</div><div>
o Pressure testing of water mains and other water infrastructure to verify system integrity and leak-free performance.</div><div>
o Hydrostatic and air testing of sewer and stormwater pipelines to confirm compliance with authority requirements</div><div>
o Level surveys and set-out verification prior to construction of roads, culverts, drainage structures, and retaining walls</div><div>
o Pavement conformance testing, including surface level, thickness checks, camber checks and core sampling.</div><div>
o Erosion and sediment control inspections to ensure environmental compliance.</div><div>
o Final inspections and conformance documentation for handover to clients, authorities, or asset owners.</div><ul><li>Analyse contractor survey data and as-built drawing information to identify and resolve issues or non-compliances.</li><li>Prepare and maintain site progress &amp; quality reports and photographic records detailing general inspections, construction activities, progress, challenges, non-conformances, solutions and actions. Forward copy of site diary to project administrator and project document controller on weekly basis.</li><li>Mark-up drawings illustrating construction progress. Forward copy of mark-ups to project administrator and project document controller on a weekly basis.</li></ul><div></div><div>
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!</div></div>

RBG KSA: Senior Engineer – Civil

Explore 838+ Project administrator in Riyadh Saudi Arabia this January. Find roles across top companies and apply now to boost your career.

838 project administrator jobs IN Riyadh Saudi Arabia

Project Office Administrator

Project Office Administrator

Project / Logistics Coordinator / Administrator / Bookkeeper

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Project Admin

RBG KSA: Senior Engineer – Civil