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project coordinator

Kaleidoscope Studio

<div>
 
 
 🚨 We&rsquo;re Hiring! | Project Coordinator &ndash; Interior Fit-Out (Hybrid Role)
 
 
 
 
 
 
 📍 Dubai, UAE | 🏢 Kaleidoscope Studio Technical Services LLC | 🕓 Full-Time
 
 
 
 
 
 
 Kaleidoscope Studio is looking for a
 
 Project Coordinator
 
 to join our growing fit-out team.
 
 
 This is a
 
 hybrid position (Site + Office)
 
 where you&rsquo;ll manage execution, suppliers, permits, drawings, and client coordination &mdash; a key role with real ownership.
 
 
 
 
 
 If you are detail-driven, organized, and experienced in interior fit-out, we&rsquo;d love to hear from you.
 
 
 
 
 
 
 
 
 
 
 
 🔹 Role Responsibilities
 
 
 
 
 <ul>
 <li>
 Coordinate and supervise daily
 
 site activities
 
 and subcontractors
 </li>
 <li>
 Manage
 
 authority permits
 
 and project documentation
 </li>
 <li>
 Prepare
 
 supplier inquiries
 
 , compare quotations, and process material orders
 </li>
 <li>
 Coordinate
 
 drawings, details, and clarifications
 
 for the site team
 </li>
 <li>
 Follow up on deliveries, timelines, and project progress
 </li>
 <li>
 Support in preparing
 
 client quotes and BOQs
 
 </li>
 <li>
 Act as a link between
 
 design, procurement, and site teams
 
 </li>
 <li>
 Maintain the highest level of
 
 quality and detail
 
 across all works
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 🔹 Requirements
 
 
 
 
 <ul>
 <li>
 
 5+ years UAE experience
 
 in interior fit-out or architectural finishing
 </li>
 <li>
 Strong understanding of
 
 drawings, materials, detailing, and permits
 
 </li>
 <li>
 Excellent
 
 communication, coordination, and reporting skills
 
 </li>
 <li>
 Ability to balance
 
 office + site responsibilities
 
 </li>
 <li>
 Diploma/Degree in Civil/Architectural Engineering
 </li>
 <li>
 UAE driving license preferred
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 💼 What We Offer
 
 
 
 
 <ul>
 <li>
 Work on
 
 premium residential &amp; commercial interiors
 
 </li>
 <li>
 Small, dynamic team with autonomy and growth
 </li>
 <li>
 Professional, detail-focused work culture
 </li>
 <li>
 Competitive salary based on experience
 </li>
 </ul>
 
 
 
 
 
 
 
 📩
 
 To Apply:
 
 
 
 Send your CV to:
 
 info@kaleidoscopestudio.ae
 
 
 
 
 Subject Line:
 
 
 Application &ndash; Project Coordinator &ndash; Fit-Out
 
 
</div>

Project Coordinator

Mammoet

<div>
 
 Summary Of The Role
 
 
 
 <ul>
 <li>
 Project Coordinator
 </li>
 <li>
 Working at Dubai, UAE
 
 
 
 </li>
 </ul>
 Do you excel at providing solutions for even the most challenging of problems? At Mammoet we set the bar high in providing the safest, most efficient and environmentally sustainable solutions for our customer&rsquo;s needs. Mammoet offers you a challenging position in an international, dynamic working organization where you&rsquo;ll have a lot of opportunity to develop. If you work best in a linking pin role where you coordinate activities to achieve the best results, we might be looking for you!
 
 
 
 What You&rsquo;ll Be Doing
 
 
 
 <ul>
 <li>
 Work closely with our Project Managers to deliver excellent service
 </li>
 <li>
 Directly work with our project, engineering and operations teams to develop creative solutions to complex project and logistical challenges
 </li>
 <li>
 Support Project Managers with all project planning activities
 </li>
 <li>
 Communicate with our clients and other third parties to keep them informed about the progress of their projects, its schedule and any challenges the project may be facing
 </li>
 <li>
 Support Project Managers with project financials, such as budget creation, cost tracking and invoicing
 </li>
 <li>
 Logging and maintaining documentation (RFI, change order, contracts, subcontracts, closeout documentation etc.)
 
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Need
 
 
 
 <ul>
 <li>
 You have a Bachelor working and thinking level, obtained through education and/or experience
 </li>
 <li>
 3+ years of experience as a Project Coordinator ideally with large-scale projects
 </li>
 <li>
 Strong communication skills in English both verbal and written
 </li>
 <li>
 Good attention to detail and able to work in a accurate manner
 </li>
 <li>
 You have great interpersonal skills and a proactive attitude
 </li>
 <li>
 You should have valid UAE driving license
 
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Get
 
 
 
 <ul>
 <li>
 A dynamic working environment, identical projects do not exist
 </li>
 <li>
 Challenging your skills and providing freedom to come up with your own solutions
 </li>
 <li>
 An informal and supportive working environment
 </li>
 <li>
 Being in control of your Mammoet career, in but also outside the department
 </li>
 <li>
 International organisation and dealing with a variety of cultures
 
 
 
 </li>
 </ul>
 
 WANT TO KNOW MORE?
 
 
 
 <ul>
 <li>
 Take a look at mammoet.com
 
 
 
 </li>
 </ul>
 #mammoetcareers
 
 
 #ProjectCoordinatorjobs
 
 
 #madeformammoet
</div>

Red Blue Flame Fire Safety and Security System LLC

Project Coordinator &ndash; Four Square Steel Construction Contracting LLC (Dubai, UAE)Job Type: Full-time Availability: Immediate joiners preferred Visa: Own / Spouse / Dependent Visa candidates can applyResponsibilities:<ul><li>Coordinate daily project activities and ensure smooth workflow.</li><li>Assist the Project Manager with planning, scheduling, and tracking project progress.</li><li>Prepare and maintain project documentation, reports, schedules, and logs.</li><li>Follow up on drawings, materials, approvals, and site requirements.</li><li>Communicate with clients, consultants, subcontractors, and internal teams.</li><li>Ensure all project tasks meet quality standards and project specifications.</li><li>Coordinate with design, engineering, procurement, and site teams.</li><li>Identify delays or issues and escalate to management.</li><li>Arrange meetings and prepare Minutes of Meeting (MOM).</li><li>Support documentation for billing, variations, inspections, and handover.</li><li>Maintain organized project files and records.</li></ul>Requirements:<ul><li>Previous experience in project coordination (construction or steel structure preferred).</li><li>Strong communication and follow-up skills.</li><li>Ability to multitask and manage deadlines.</li><li>Good knowledge of MS Office and basic project documentation.</li><li>Immediate availability is an advantage.</li></ul>Apply Through: hr@bluesquaregroupdubai.comJob Types: Full-time, Permanent

Experts Plus Recruitment Services

<div>
 
 Job Purpose
 
 
 
 The Project Coordinator will be responsible for overseeing employee relations and day-to-day coordination for the staff in the company. The role requires strong customer service/call centre experience with basic HR knowledge. The coordinator will handle staff queries, grievances, reporting, and ensure smooth project operations.
 
 
 
 Requirements
 
 
 
 
 
 Employee Relations &amp; Support
 
 
 
 
 <ul>
 <li>
 Act as the primary point of contact for employees assigned to the client's project.
 </li>
 <li>
 Manage employee queries related to payslips, salary certificates, leave, attendance, and general concerns.
 </li>
 <li>
 Handle grievances, complaints, and conduct basic investigations when required.
 </li>
 <li>
 Ensure professional resolution of issues in coordination with the HR team.
 
 
 </li>
 </ul>
 
 
 HR &amp; Administrative Support
 
 
 
 
 <ul>
 <li>
 Assist employees with HR documentation and policy clarification.
 </li>
 <li>
 Maintain accurate employee records, trackers, and databases.
 </li>
 <li>
 Support onboarding and offboarding activities for staff.
 
 
 </li>
 </ul>
 
 
 Project Coordination
 
 
 
 
 <ul>
 <li>
 Serve as the liaison between the employee team and companies operations/contact points.
 </li>
 <li>
 Coordinate shift schedules, replacements, and manpower requirements.
 </li>
 <li>
 Follow up on attendance, performance issues, and operational concerns.
 
 
 </li>
 </ul>
 
 
 Reporting &amp; Documentation
 
 
 
 
 <ul>
 <li>
 Prepare daily, weekly, and monthly reports on staffing, grievances, and project updates.
 </li>
 <li>
 Create presentations and maintain trackers using Excel and PowerPoint.
 </li>
 <li>
 Candidate Requirements
 
 
 
 </li>
 </ul>
 
 Education &amp; Experience
 
 
 
 <ul>
 <li>
 1-3 years of experience in call centre, customer service, or outsourcing operations.
 </li>
 <li>
 Basic HR knowledge or experience in employee relations is preferred.
 
 
 </li>
 </ul>
 
 
 Technical Skills
 
 
 
 
 <ul>
 <li>
 Excellent proficiency in MS Excel and PowerPoint (mandatory).
 </li>
 <li>
 Strong reporting, documentation, and data management skills.
 
 
 </li>
 </ul>
 
 
 Soft Skills
 
 
 
 
 <ul>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Ability to manage a large workforce (160+ staff) with professionalism.
 </li>
 <li>
 Problem-solving attitude, organized, and able to work independently.
 </li>
 <li>
 High level of maturity, discipline, and stakeholder management capabilities.
 </li>
 <li>
 Additional Notes
 </li>
 <li>
 Arabic-speaking candidates are preferred.
 </li>
 <li>
 Gender and driving license requirements are pending confirmation from the hiring manager.
 </li>
 <li>
 Interviews are expected to begin next week
 </li>
 </ul>
</div>

VALTRANS TRANSPORTATION SYSTEMS & SERVICES

Job Responsibilities:<ul><li>Support project management: Assist project managers with planning, scheduling, and budgeting for projects.</li><li>Manage schedules and resources: Coordinate project team activities, manage meeting schedules, and assist with resource allocation.</li><li>Track and report on progress: Monitor project timelines, track progress, maintain project records, and prepare status reports.</li><li>Facilitate communication: Act as a liaison between the project team, stakeholders, and leadership, ensuring everyone is informed of project updates and changes.</li><li>Handle documentation: Organize project files, contracts, and other important documentation.</li><li>Budget oversight: Monitor project budgets to ensure costs stay within the allocated limits.</li></ul>Skills and Qualifications:<ul><li>Excellent organizational and time management skills</li><li>Strong communication and interpersonal abilities</li><li>Proficiency in project management software (e.g., Asana, MS Project)</li><li>Attention to detail and accuracy</li><li>Ability to multitask and prioritize</li><li>Problem-solving skills</li></ul>Job Type: Full-timePay: AED7,000.00 - AED12,000.00 per monthApplication Question(s):<ul><li>Willing to join immediately</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Project Coordinator: 3 years (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>

ZIWO

<div>
 📍
 
 Location:
 
 Dubai Internet City, Dubai - UAE
 
 
 🕒
 
 Type:
 
 Full-time
 
 
 💼
 
 Department:
 
 Delivery / Project Management - Revenue Department
 
 
 💻
 
 Work Setup:
 
 Onsite
 
 
 
 About ZIWO
 
 
 
 
 ZIWO
 
 is the leading Cloud Contact Center Solution in the GCC, helping successful companies reach their customers from anywhere with a single interface that brings value to every conversation.
 
 
 As a fast-growing B2B SaaS startup, we&rsquo;re building the future of customer experience. Our all-in-one cloud solution enables voice, messaging, and CRM integrations for forward-thinking companies across the Middle East and beyond. With a global team of 80+ people, ZIWO is the tech company where innovation meets impact.
 
 
 
 About The Role
 
 
 
 We are looking for a
 
 Project Coordinator
 
 to support and oversee the planning, execution, and delivery of cross-functional projects. In this role, you will act as the operational backbone, ensuring alignment between teams, maintaining accurate documentation, managing stakeholders, and supporting sales during the pre-sales cycle with clear technical and project information.
 
 
 
 What You&rsquo;ll Be Doing
 
 
 
 <ul>
 <li>
 Coordinate and support mid-to-large scale projects from initiation to closure
 </li>
 <li>
 Manage day-to-day project tasks, schedules, and dependencies
 </li>
 <li>
 Track and report project performance metrics with accuracy and clarity
 </li>
 <li>
 Serve as the primary coordinator between internal teams and clients
 </li>
 <li>
 Facilitate collaboration across technical, operational, and commercial departments
 </li>
 <li>
 Lead status meetings, escalation discussions, and milestone reviews
 </li>
 <li>
 Maintain complete project documentation including RAID logs, action trackers, and risk registers
 </li>
 <li>
 Prepare detailed weekly and monthly reports for clients and leadership
 </li>
 <li>
 Identify risks early, propose mitigation plans, and follow up on resolutions
 </li>
 <li>
 Monitor project dependencies and escalate blockers when needed
 </li>
 <li>
 Support the enhancement of internal workflows, templates, and SOPs
 </li>
 <li>
 Participate in discovery calls to gather business and technical requirements
 </li>
 <li>
 Clarify onboarding scope, timelines, and dependencies for prospects
 </li>
 <li>
 Support proposal creation with implementation steps and timelines
 </li>
 <li>
 Assist in product demos by outlining onboarding expectations and responsibilities
 </li>
 <li>
 Flag risks and special requirements early to other teams
 
 
 </li>
 </ul>
 
 What You Bring
 
 
 
 <ul>
 <li>
 Experience in IT, telecom, cloud, SaaS, or customer onboarding roles
 </li>
 <li>
 Experience working with enterprise customers in the GCC
 </li>
 <li>
 Fluent in English and Arabic (required)
 </li>
 <li>
 Excellent communication skills with both technical and non-technical stakeholders
 </li>
 <li>
 Understanding of SIP/VoIP concepts, basic networking, and CRM/IVR integrations is a plus
 </li>
 <li>
 Strong organizational skills, attention to detail, and ability to manage multiple priorities
 </li>
 <li>
 Proactive problem-solving mindset and ability to work cross-functionally
 </li>
 <li>
 Proven experience in pre-sales activities, including solution demonstrations, product presentations, and responding to RFPs/RFQs.
 </li>
 <li>
 Ability to understand client needs and translate them into tailored solutions.
 
 
 </li>
 </ul>
 
 Why Join ZIWO
 
 
 
 <ul>
 <li>
 Competitive salary and comprehensive benefits
 </li>
 <li>
 Dynamic, collaborative, and supportive work environment
 </li>
 <li>
 Opportunity to work with high-performing, international teams
 </li>
 <li>
 Play a key role in transforming customer communications across the MENA region
 </li>
 <li>
 Clear pathways for career growth and professional development
 
 
 </li>
 </ul>
 
 ZIWO
 
 is an equal opportunity employer. We value diversity and believe it drives innovation. We welcome candidates from all backgrounds.
</div>

Etoile Group

<div>
 
 The Project Coordinator supports the business by handling administrative and organizational tasks to ensure projects are completed on time, within budget, and to scope.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Manage the delivery of all new and renovation projects.
 </li>
 <li>
 Collaborate with the brands principles ensuring project delivery is efficient and within the scope.
 </li>
 <li>
 Be the SPOC for the brand and the consultant for project delivery.
 </li>
 <li>
 Collaborate with the internal stakeholders and external vendors to provide the necessary support during and after the project completion.
 </li>
 <li>
 Attend all the meetings related to the projects with the brand and consultants.
 </li>
 <li>
 Ensure the store layout during the design phase is aligned with the store technical requirements.
 </li>
 <li>
 Manage the appointment process of the contractors alongside the consultant as per company policy.
 </li>
 <li>
 Monitor the consultants, suppliers, and contractors ensuring project delivery in the most efficient manner and as per the project retro plan.
 </li>
 <li>
 Ensure all the vendors are created and approved internally prior submitting the invoices for payment.
 </li>
 <li>
 Ensure all the legal documentation (TL, DEWA, Civil Defense, Fire Fighting, etc) is completed before the store opening and ensure renewals.
 </li>
 <li>
 Ensure the project financials is aligned as per the approved CAPEX and keeping records of the relevant stages of each project.
 </li>
 <li>
 Conduct regular visits to monitor the project progress, provide technical inputs and support in resolving any issues during the fitout period.
 </li>
 <li>
 Maintain a direct communication with the logistics team, ensuring a correct shipping of all the pre-assembly production during the fitout period.
 </li>
 <li>
 Ensure solving all possible snagging that may come up upon the project handover.
 </li>
 </ul>
 
 
 
 
 
 
 Your Profile:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or equivalent.
 </li>
 <li>
 A minimum of 4 years of relevant experience with at least 2 years in a similar role.
 </li>
 <li>
 Strong verbal and written communication skills to manage stakeholders and resolve conflicts.
 </li>
 <li>
 Problem Solving and Decision Making. Analytical thinking to address challenges and make informed decisions.
 </li>
 <li>
 Time Management and Organized. Ability to prioritize tasks and manage multiple projects simultaneously.
 </li>
 <li>
 Proficient in MS Office Suite.
 </li>
 <li>
 Valid UAE Driving license.
 </li>
 </ul>
 
 
</div>

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