project documentation coordinator

ASSA ABLOY Group

<div></div><div><div>We are a leading manufacturer and installer of automatic doors and security entrance control systems, providing turnkey solutions to customers nationwide. Our projects integrate precision-engineered equipment with professional installation and service. We take pride in delivering safe, compliant, and secure access systems for commercial, institutional, and government facilities.</div>

<div>Position Summary</div>
<div>
The Project Compliance &amp; Enrollment Coordinator plays a key role in supporting the company&rsquo;s national construction and installation projects by managing all OCIP/CCIP enrollments, subcontractor and customer prequalification documentation, and certified payroll compliance. 
This role ensures that all project documentation, insurance requirements, and labor reporting are accurate, complete, and compliant with contract and regulatory standards. The position is critical to maintaining the company&rsquo;s reputation for professionalism, risk management, and operational excellence.</div>

<div>Key Responsibilities</div>
<div>
OCIP / CCIP Administration</div>
<ul>
<li>Coordinate and manage subcontractor and internal project team enrollment in Owner- and Contractor-Controlled Insurance Programs (OCIP/CCIP).</li>
<li>Review and verify insurance documentation, coverage levels, and compliance with program requirements.</li>
<li>Serve as liaison between project managers, insurance administrators, and customers for all program-related questions and submissions.</li>
<li>Maintain logs and tracking systems for OCIP/CCIP compliance across all active projects.</li>
</ul>
<div>Prequalification &amp; Contract Documentation</div>
<ul>
<li>Complete and maintain prequalification packages for customer projects, including safety documentation, financials, experience records, bonding, and insurance certificates.</li>
<li>Support timely submission of vendor prequalification forms and contract compliance documentation to general contractors and project owners.</li>
<li>Track renewal dates and maintain accurate records in centralized databases or portals.</li>
<li>Communicate with sales, project management, and estimating teams to ensure prequalification documentation aligns with bid and contract requirements.</li>
</ul>
<div>Certified Payroll &amp; Labor Compliance</div>
<ul>
<li>Assist in the collection, review, and submission of certified payroll reports for public and prevailing wage projects.</li>
<li>Verify subcontractor compliance with wage reporting, classifications, and fringe benefits where applicable.</li>
<li>Coordinate with accounting and field operations teams to correct discrepancies and ensure timely reporting.</li>
</ul>
<div>Process Control &amp; Continuous Improvement</div>
<ul>
<li>Develop and maintain standardized workflows for document control, insurance submissions, and compliance tracking.</li>
<li>Identify opportunities to streamline repetitive administrative processes.</li>
<li>Support internal audits and contribute to process improvement initiatives within the Risk, Project Management, and Service departments.</li>
</ul>
<div>Qualifications</div>
<ul>
<li>Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Construction Management, or Risk Management, or equivalent experience.</li>
<li>3&ndash;5 years of experience in construction administration, insurance compliance, or project documentation coordination.</li>
<li>Knowledge of OCIP/CCIP programs, prequalification systems, and certified payroll processes preferred.</li>
<li>Strong working knowledge of Microsoft Office Suite and familiarity with project management or compliance software (e.g., Procore, Textura, LCPtracker, CMiC, etc.).</li>
<li>Excellent organizational, follow-up, and communication skills.</li>
<li>Ability to manage multiple projects and deadlines in a fast-paced, team-oriented environment.</li>
</ul>
<div>Core Competencies</div>
<ul>
<li>Detail-oriented with strong compliance mindset</li>
<li>Skilled at documentation and data tracking</li>
<li>Confident communicator with internal and external partners</li>
<li>Proactive problem solver who ensures deadlines are met</li>
<li>Team player who supports continuous improvement initiatives</li></ul> 

<div>We are the ASSA ABLOY Group 
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces &ndash; physical and virtual &ndash; safer, more secure, and easier to access.</div>
<div>As an employer, we value results &ndash; not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions &ndash; supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.</div>
<div>As we welcome new people on board, it&rsquo;s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.</div></div>

Project Prequalification Coordinator

Schneider Electric

<div>Job Description: 
Who are we and what we stand for?
Our purpose and mission are what guides us and represents our promise to all our stakeholders &ndash; customers, partners, employees, influencers, shareholders, and communities.
Schneider&rsquo;s purpose is to create Impact by empowering all to make the most of our energy and resources, bridging progress and sustainability for all. At Schneider, we call this Life Is On.
Our mission is to be the trusted partner in Sustainability and Efficiency.
Our renewed purpose highlights our commitment to create lasting impact while maintaining our promise to make the most of our energy and resources bridging progress and sustainability for all.
Our updated mission continues to reinforce our value of strong partnerships, where trust is needed above all. 
Our Mission:
As part of project team:<ul><li>
Manage project Documentation from the start of a project until its completion (final documentation inclusion)</li><li>
Serving as the primary point of contact for inquiries regarding documentation for the PM &amp; customer.</li><li>
Coordinate project documentation deliverables &amp; Manage stakeholders/customer exchanges.</li><li>
Being the main support for project documentation matters; including assuring Quality and Respecting lead time.</li><li>
Maintain proper information processing within the team.</li><li>
Maintain Consistent &amp; accurate reporting on the status of documentation to the PM and TL.<ul><li>
Check documentation conformance to specification
</li><li>Preparing basic KPI</li></ul></li><li> 
Key Responsibilities: 
During Selling phase:
<ul><li>Study and analyze provided project inputs</li><li>
Calculate the estimated number of hours required for the documentation.</li><li>
Highlight the important information related to documentation based on project inputs (Penalties related to documentation, special requirements such as: hard copies, translation... etc.)</li></ul> 
Related to Initiate &amp; Set-up stage:
<ul><li>Study and analyze provided project inputs</li><li>
Calculate the estimation of hours on the documentation part.</li><li>
Highlight the important information related to documentation based on project inputs (Penalties related to documentation, special requirements... etc.)</li><li>
Define the guidelines &amp; establish a tracking and follow-up system for project documentation.</li><li>
Set up a process for the documentation management.</li><li>
Conduct the first MDR (Master Document Register) for the project in coordination with the PM.</li><li>
Provide the necessary training on the Documentation Management process to the project team</li><li>
Set up meetings with customer Document Manager to identify their requirements and demonstrate Schneider internal documentation management process.</li><li>
Suggest &amp; implement a process for managing documentation for the suppliers.</li></ul> 
Related to Monitor &amp; Control stage:<ul><li>
Consolidate the documentation plan:</li><li>
Identify and conduct contractual documentation.</li><li>
Confirm the documentation delivery dates (Due Date) in cooperation with the TL.</li>
Creation, control and follow up of documentation tracking file GCP Ops <li>-&gt; Customer and Site.</li><li>
Manage the documentation:</li><li>
Publication of external documents (for information, execution, validation ...)</li><li>
Secure the &quot;workflow&quot; (roles) for each document (Prioritizing the delivery of package of documents)</li><li>
Management of remarks file (GCP Ops, customer, supplier, site)
</li><li>Identify critical documentation according to the project schedule and realizing the importance of Customer deliverables.</li><li>
Innovate new ideas to enhance the progress of documents, communication, deadlines
</li><li>Monitoring &amp; Traceability for the Claim</li><li>
Generate transmission forms for expected contractual documents and provide them to the customer and suppliers.</li><li>
Updating the documentation plan (deadlines &amp; answers stakeholders)</li><li>
Regular communication with the &quot;core team&quot; on the documentation plan</li><li>
Make regular reporting of progress in coordination meeting (indicators, dashboards ...)</li><li>
Guarantee repatriation of documents received outside the documentation portal maintaining their status</li><li>
Create and update consolidated KPI specific to project needs</li><li>
Oversee subcontractors progress, analyzing their performance &amp; ensure their adherence to the workplan</li><li>
Assist in preparing Progress Reports to be submitted to customer and SE top management.</li><li>
Monitor the progress during the construction and installation phases.</li><li>
Define and Prepare the documents required for final documentation.</li></ul> 
<ul><li>
Related to Integrated Change Control stage:</li></ul><ul><li>Provide feedback to project manager to enable him to update the project resource plan.</li><li>Update MDR according to any time impact change order</li></ul><ul><li>
Related to Close stage:</li></ul><ul><li>Prepare the final documentation as per customer requirements</li><li>Compile documents, prepare hard copies&hellip; etc.</li><li>Send final documentation to Customer</li><li>Help Secure Customer approval on final documentation.</li><li>Prepare Lessons Learned Register from the standpoint of documentation.</li></ul></li></ul>
Qualifications:

About You<ul><li>
Education: Bachelor&rsquo;s Degree</li><li>
English Fluency is a must
</li><li>Second Language is a plus
</li></ul>Experience:<ul><li>
Minimum 1 year in being part of a project team</li><li>
Experience in working in a plant is a plus</li><li>
Experience in using DMS tools is a plus</li></ul>
Skills Required:<ul><li>
Highly Organized
</li><li>High attention to details
</li><li>Problem Solving Skills
</li><li>Communication Skills , teamwork
</li><li>Understand Project
</li><li>Strong MS Excel Knowledge
</li><li>Good Knowledge of CPP (PMP) process
</li><li>At ease with new integrated digital tools for better work efficiency</li></ul>
About Our Company:<div></div> 
Looking to make an IMPACT with your career?
When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our IMPACT values &ndash; Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork &ndash; starts with us.
IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world.
We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one.
Become an IMPACT Maker with Schneider Electric &ndash; apply today!
&euro;36 billion global revenue 
+13% organic growth 
150 000+ employees in 100+ countries 
#1 on the Global 100 World&rsquo;s most sustainable corporations<div></div><div> 
You must submit an online application to be considered for any position with us. This position will be posted until filled.</div><div></div><div> 
Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and &lsquo;inclusion&rsquo; is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do.</div><div> 
</div><div>At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter here 
 
Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.</div></div><div></div>

Customer Document Manager

KEO International Consultants

Responsibilities
<ul>
<li>Maintain and organize project documentation in line with company procedures.</li>
<li>Receive, review, and distribute documents such as drawings, reports, and correspondence.</li>
<li>Ensure proper version control and document numbering across all project files.</li>
<li>Support the team in updating document logs and tracking the status of submissions.</li>
<li>Ensure compliance with internal standards and client-specific documentation requirements.</li>
<li>Provide general administrative support related to document handling and archiving.</li>
</ul>
Qualifications
To be successful in this dynamic opportunity, we envision that hold a Business Administration, Engineering, or a related field

Graduate Document Controller

Hitachi Energy

<div>Description
The opportunity: 
Handling of all documents from Internal and External Suppliers. Sending documents for information and approval both Internal and End Customers., Structure, and put together the Site Documentation, both electronically and paper.
How you&rsquo;ll make an impact:<ul><li>
Handling of all documents from Internal and External Suppliers. Sending documents for information and approval both Internal and End Customers.</li><li>
Sort, Structure and put together the Site Documentation, both electronically and paper.</li><li>
Delivering Tender Documentation (Bid-submission) to Customer with the inputs from Lead Engineers, Tender Leader and Dept. Head&rsquo;s.
</li><li>Profile &amp; upload Drawing files, Manuals, Test Reports, Calculations, etc. required for the Bid-submission from internal and Suppliers into the Database or common drive and various tools like PDL and Binder.</li><li>
Proper follow-up with other departments to submit the documents. Organize the files in a folder structure in the softcopy Binders.</li><li>
Should have experience in contract reading and understand the Customer documentation requirements.</li><li>
Check &amp; upload the Drawing files, Manuals, Test Reports, Calculations, etc. from Engineers and the Sub Suppliers.</li><li>
Upload the documents into the Document Management System (EDMS). Maintain the complete Project Documentation Status.</li><li>
Communicate with Project Manager and Departments for Clarifications and Suggestions. Proper follow-up with other departments to submit the documents.</li><li>
Distribute the documents to various departments for Review &amp; Approval. Send the documents by Transmittal for Customer Review &amp; Approval.</li><li>
Adding the documents into e-Room (web-based database, Easy access for the members in different locations). Organize the files in a folder structure in the softcopy Binder.</li><li>
Print out the drawings as hard copies and insert them into binders, if needed (This is the installation and Final Plant documentation) and send it to respective sites.</li><li>
Check &amp; upload updated drawing files (updated due to possible changes during the installation on-site) and all the above steps will be followed for new revisions.</li><li>
As-Built documents are printed out as hard copies and insert into binders and send to respective sites (This is the As-Built Documentation). After the Customer Approval, hand over the Project to After Sales Department.</li><li>
Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.</li><li>
Living Hitachi Energy&rsquo;s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.</li></ul>
Your background:<ul><li>
Bachelor's degree in engineering or diploma from a recognized university.</li><li>
2 to 6 Years of experience in contract reading and understand the customer documentation requirements.</li><li>
Should have strong knowledge in MS Excel, Word and PPT, EDMS etc. Excellent written and verbal communication skills.</li><li>
Should be a team player and have good experience in preparing a report and maintaining the record.</li><li>
Strong communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.</li><li>
Attention to detail and a commitment to delivering high-quality digital solutions.</li><li>
Proficiency in both spoken &amp; written English language is required.</li></ul><h2 class="jobSectionHeader">
Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.</h2><h2 class="jobSectionHeader">
This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.</h2></div>

Document Controller

Confidential Company

Position: Project Coordinator Reports to: Project Manager Brief DescriptionThe position of Project Coordinator at Middle East Investment Management Consultancy LLC involves assisting in planning, executing, and monitoring projects to ensure they are completed on time and within budget. As a Project Coordinator, you will support project managers, facilitate communication, and contribute to the successful delivery of projects. Tasks <ul><li>Assist in project planning by creating schedules, defining milestones, and setting project goals.</li><li>Coordinate project activities, resources, and information to ensure smooth execution.</li><li>Monitor project progress and track key performance indicators (KPIs) to ensure project goals are met.</li><li>Prepare project status reports, update project documentation, and communicate project updates to stakeholders.</li><li>Facilitate effective communication among project team members and stakeholders.</li><li>Assist in risk management by identifying potential issues, proposing solutions, and addressing concerns.</li><li>Support project managers in managing budgets, expenses, and resource allocation.</li><li>Coordinate meetings, workshops, and presentations related to project progress and updates.</li><li>Maintain accurate project files, records, and documentation for future reference.</li><li>Contribute to continual improvement by suggesting process enhancements and best practices.</li></ul> Qualifications and Requirements<ul><li>Bachelor&#x27;s degree in business, project management, or a related field. Project management certification is a plus.</li><li>Proven experience as a Project Coordinator, Assistant Project Manager, Site Engineer, Project Engineer or in a similar role.</li><li>Strong organizational skills and attention to detail to manage project schedules and documentation.</li><li>Excellent communication skills to facilitate discussions, convey project updates, and collaborate with team members.</li><li>Proficiency in project management software and tools to track progress and manage tasks.</li><li>Ability to work effectively in a fast-paced environment and manage multiple projects simultaneously.</li><li>Strong problem-solving skills to address project-related challenges and propose solutions.</li><li>Knowledge of project management methodologies, processes, and best practices.</li><li>Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for project documentation and reporting.</li></ul> Competencies (in order of importance)<ul><li>Project Coordination - assisting in project planning, execution, and monitoring.</li><li>Communication - effective communication skills to interact with team members and stakeholders.</li><li>Organization - managing project schedules, documentation, and resources efficiently.</li><li>Problem-Solving - identifying and resolving project-related challenges by proposing effective solutions.</li><li>Multitasking - managing multiple tasks, projects, and deadlines effectively.</li><li>Team Collaboration - collaborating effectively with project team members and stakeholders.</li></ul>

Project Coordinator/Site Engineer

Dubai Packing company

Job Description: Coordinator &ndash; Fit-Out CompanyPosition Overview: We are seeking a highly organized and proactive Coordinator to join our fit-out company. The Coordinator will play a key role in supporting the project management team, ensuring the smooth execution of fit-out projects, and maintaining effective communication between clients, vendors, and internal teams. This role is ideal for someone with excellent multitasking abilities, a keen eye for detail, and a passion for delivering high-quality results in a fast-paced environment.Key Responsibilities:<ul><li>Project Coordination:</li><li>Assist project managers in planning and coordinating fit-out projects from inception to completion.</li><li>Maintain project schedules, track milestones, and monitor deadlines to ensure timely delivery.</li><li>Coordinate with design, procurement, and construction teams to align project deliverables.</li><li>Client Interaction:</li><li>Act as a point of contact for clients, addressing inquiries, and providing regular project updates.</li><li>Schedule and coordinate meetings, site visits, and client approvals.</li><li>Vendor and Supplier Management:</li><li>Liaise with suppliers and subcontractors to ensure timely delivery of materials and services.</li><li>Obtain quotes, manage purchase orders, and track delivery schedules.</li><li>Documentation and Reporting:</li><li>Prepare and maintain project documentation, including contracts, budgets, progress reports, and meeting minutes.</li><li>Ensure all project files are up to date and organized for easy access.</li><li>Logistics and Administration:</li><li>Coordinate logistics for project materials, equipment, and personnel.</li><li>Manage administrative tasks such as invoicing, expense tracking, and compliance documentation.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per month

Fit Out Coordinator

Beverly Hills Maintenance

Job Summary:The Engineering Coordinator supports the engineering department by managing schedules, facilitating communication between teams, tracking project progress, and ensuring documentation is complete and up to date. The role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The Engineering Coordinator acts as the key point of contact for engineering-related administration and coordination.Key Responsibilities:<ul><li>Coordinate engineering projects, including scheduling meetings, tracking timelines, and updating project plans.</li><li>Maintain engineering documentation, such as technical drawings, specifications, permits, and reports.</li><li>Communicate with internal departments, vendors, and contractors to ensure timely exchange of information and deliverables.</li><li>Track the status of project milestones, resources, and budgets, and provide regular progress reports to management.</li><li>Organize and maintain databases, document control systems, and project files.</li><li>Assist with procurement of materials, equipment, and services required by engineering teams.</li><li>Support quality assurance processes by ensuring compliance with industry standards, codes, and company procedures.</li><li>Prepare reports, presentations, and technical documents as required.</li><li>Coordinate work permits, safety documentation, and compliance paperwork.</li><li>Perform other administrative or technical support tasks as assigned by the engineering or project management teams.</li></ul>Qualifications:Education &amp; Experience:<ul><li>Bachelor&rsquo;s degree in Engineering, Project Management, or a related technical field.</li><li>2&ndash;5 years of experience in an engineering support or coordination role.</li><li>Familiarity with engineering and technical documentation processes.</li></ul>Skills &amp; Competencies:<ul><li>Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)</li><li>Strong communication and interpersonal skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Knowledge of document control systems and basic project management principles.</li><li>Ability to read and interpret technical drawings and specifications (preferred but not always required).</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>What is your salary expectation? (Mention Basic, Housing and Transportation)</li><li>Do you have a valid QID/Residence Permit with NOC?</li><li>If you're selected, how soon you can join?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Engineering Coordinator: 3 years (Preferred)</li></ul>

Engineering Coordinator

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