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property management administrator

Savills

<div>The Property Management Administrator within Savills Abu Dhabi office, working as part of the Property Management team on managed properties with full time liaison with Landlords, Tenants, Service providers and with responsibility for the start to end property management process.
The role includes a requirement to work on Property Management and CAFM systems, ensuring all leases, tenant data, complaints, maintenance tickets and lease renewals are accurately logged, tracked, and updated in real time.
Savills is a globally recognised real estate brand and offers the opportunity for growth and development. We are looking for a motivated and professional individual with an interest in benefiting from the support and experience the brand can offer.
Key Responsibilities<ul><li>
Manage and direct administrative support services for the efficient and effective operation of the Property Management department</li><li>
Liaison with Abu Dhabi Municipality and relevant authorities to register all the tenancy contracts with the Tawtheeq system, utilities setup, and compliance requirements</li><li>
Assist the tenants in registering their utilities (water and electricity)</li><li>
Ensure all contracts are fully aligned between PM systems, Tawtheeq, and physical documentation</li><li>
Coordinate with the local authorities for anything related to the managed properties</li><li>
Ensure that a high level of professional relationship is maintained at all times in any communication with the clients on matters relating to their respective properties</li><li>
Maintain accurate, structured, and up-to-date filing systems (digital and hard copy when required) for tenancy contracts, renewals, tenants documents, maintenance records, and financial documents.</li><li>
Prepare and issue all new tenancy agreements, renewals, and addenda</li><li>
Issue renewal notices, follow up with tenants, and update PM systems + Tawtheeq accordingly</li><li>
Maintain an expiries/renewals tracker and report weekly status</li><li>
Maintain compliance and insurance policies tracker (for commercial tenants) and report weekly status</li><li>
Prepare, submit, update, and renew all Tawtheeq contracts, including new leases, renewals, amendments, and cancellations ensuring compliance with Abu Dhabi rules and regulations.</li><li>
Following up on lease renewals, cheques</li><li>
Ensure that tenants&rsquo; complaints and concerns are attended to promptly and are logged and tracked until completion</li><li>
Coordinate with tenants to obtain all required documents for Tawtheeq processing</li><li>
Support in preparation of monthly management reports for the designated properties</li><li>
Draft tenancy contracts, send monthly renewal letters, and collect rental cheques</li><li>
Maintain digital document control using structured folders for leases, Tawtheeq documents, payments, complaints, contractor reports, handover files, and inspection records</li><li>
Ensure version control and proper labelling for audit readiness</li><li>
Prepare handover/takeover documentation for new tenants/vacating tenants, including site inspection, inventory, condition of the property</li><li>
Upload inspection reports, photos, and move-in/move-out records into PM systems and CAFM, and update tenant status in both systems after each handover or vacating</li></ul>
People<ul><li>
Work as a team member, sharing knowledge and experience in order to enhance efficiencies</li><li>
Work closely with team members in order to deliver team goals and objectives</li></ul> 
Clients and business development<ul><li>
Build good client rapport through day-to-day liaison, aligned to the Savills brand</li><li>
Ensure that existing clients and tenants are completely satisfied with our services</li></ul>
Financial<ul><li>
Ensure renewals are done on time and make sure that the rental cheques are received and sent to the Landlords office on time</li><li>
Support client accounting team in all financial tasks related to managed properties</li><li>
Record rental cheques, maintain rent schedules, and coordinate with finance for deposit confirmation</li></ul>
Systems and process<ul><li>
Microsoft Office suite knowledge and skills</li><li>
Experience with Yardi Voyager (preferred)</li><li>
Experience with CAFM systems (preferred)</li><li>
Ability to follow end to end process, identifying and recommending process change to maximise efficiencies and encourage this in others</li><li>
Log all complaints and maintenance requests in CRM/CAFM</li><li>
Track and follow up on all open cases to ensure SLA compliance, and escalate overdue cases and close them in the system once resolved</li><li>
Ensure accurate and timely input of data in to the Excel sheets / softwares wherever applicable</li></ul>
Skills, Knowledge and Experience<ul><li>
Based in Abu Dhabi or willing to relocate</li><li>
Highly organised and methodical</li><li>
Excellent at multi-tasking</li><li>
Detail oriented</li><li>
Confident, outgoing with excellent communication skills</li><li>
Educated to degree level or equivalent.</li><li>
Substantial evidence of database input / management</li><li>
Strong experience with Property Management systems (lease entry, renewals, tenancy data, billing updates).</li><li>
Experience with CAFM systems (logging complaints, raising work orders, tracking SLAs, closing cases).</li><li>
Excellent document control and file management skills (digital &amp; structured folders).</li><li>
Experience preparing tenancy agreements, renewal notices, and Tawtheeq submissions.</li><li>
Strong knowledge of Abu Dhabi tenancy procedures and Tawtheeq requirements.</li><li>
Ability to prioritise multiple tasks and work under tight timelines.</li><li>
High accuracy in data entry and document preparation.</li><li>
Ability to follow structured processes and maintain audit-ready documentation.</li><li>
Ability to work on different projects following processes and procedures with the same efficiency.</li><li>
Ability to communicate professionally with tenants, contractors, and authorities.</li><li>
Experience in working with a client and customer facing role</li><li>
Professional office experience, preferably in a Property Management business</li><li>
Good interpersonal skills &ndash; team approach</li><li>
Proactive and Creative</li><li>
Other requirements include Microsoft Office skills (namely in MS Excel &amp; MS PowerPoint) for document production</li></ul></div>

Property Management Administrator

Savills Middle East

<div>
 The Property Management Administrator within Savills Abu Dhabi office, working as part of the Property Management team on managed properties with full time liaison with Landlords, Tenants, Service providers and with responsibility for the start to end property management process.
 
 
 The role includes a requirement to work on Property Management and CAFM systems, ensuring all leases, tenant data, complaints, maintenance tickets and lease renewals are accurately logged, tracked, and updated in real time.
 
 
 Savills is a globally recognised real estate brand and offers the opportunity for growth and development. We are looking for a motivated and professional individual with an interest in benefiting from the support and experience the brand can offer.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage and direct administrative support services for the efficient and effective operation of the Property Management department
 </li>
 <li>
 Liaison with Abu Dhabi Municipality and relevant authorities to register all the tenancy contracts with the Tawtheeq system, utilities setup, and compliance requirements
 </li>
 <li>
 Assist the tenants in registering their utilities (water and electricity)
 </li>
 <li>
 Ensure all contracts are fully aligned between PM systems, Tawtheeq, and physical documentation
 </li>
 <li>
 Coordinate with the local authorities for anything related to the managed properties
 </li>
 <li>
 Ensure that a high level of professional relationship is maintained at all times in any communication with the clients on matters relating to their respective properties
 </li>
 <li>
 Maintain accurate, structured, and up-to-date filing systems (digital and hard copy when required) for tenancy contracts, renewals, tenants documents, maintenance records, and financial documents.
 </li>
 <li>
 Prepare and issue all new tenancy agreements, renewals, and addenda
 </li>
 <li>
 Issue renewal notices, follow up with tenants, and update PM systems + Tawtheeq accordingly
 </li>
 <li>
 Maintain an expiries/renewals tracker and report weekly status
 </li>
 <li>
 Maintain compliance and insurance policies tracker (for commercial tenants) and report weekly status
 </li>
 <li>
 Prepare, submit, update, and renew all Tawtheeq contracts, including new leases, renewals, amendments, and cancellations ensuring compliance with Abu Dhabi rules and regulations.
 </li>
 <li>
 Following up on lease renewals, cheques
 </li>
 <li>
 Ensure that tenants&rsquo; complaints and concerns are attended to promptly and are logged and tracked until completion
 </li>
 <li>
 Coordinate with tenants to obtain all required documents for Tawtheeq processing
 </li>
 <li>
 Support in preparation of monthly management reports for the designated properties
 </li>
 <li>
 Draft tenancy contracts, send monthly renewal letters, and collect rental cheques
 </li>
 <li>
 Maintain digital document control using structured folders for leases, Tawtheeq documents, payments, complaints, contractor reports, handover files, and inspection records
 </li>
 <li>
 Ensure version control and proper labelling for audit readiness
 </li>
 <li>
 Prepare handover/takeover documentation for new tenants/vacating tenants, including site inspection, inventory, condition of the property
 </li>
 <li>
 Upload inspection reports, photos, and move-in/move-out records into PM systems and CAFM, and update tenant status in both systems after each handover or vacating
 
 
 </li>
 </ul>
 
 People
 
 
 
 <ul>
 <li>
 Work as a team member, sharing knowledge and experience in order to enhance efficiencies
 </li>
 <li>
 Work closely with team members in order to deliver team goals and objectives
 
 
 </li>
 </ul>
 
 Clients and business development
 
 
 
 <ul>
 <li>
 Build good client rapport through day-to-day liaison, aligned to the Savills brand
 </li>
 <li>
 Ensure that existing clients and tenants are completely satisfied with our services
 
 
 </li>
 </ul>
 
 Financial
 
 
 
 <ul>
 <li>
 Ensure renewals are done on time and make sure that the rental cheques are received and sent to the Landlords office on time
 </li>
 <li>
 Support client accounting team in all financial tasks related to managed properties
 </li>
 <li>
 Record rental cheques, maintain rent schedules, and coordinate with finance for deposit confirmation
 
 
 </li>
 </ul>
 
 Systems and process
 
 
 
 <ul>
 <li>
 Microsoft Office suite knowledge and skills
 </li>
 <li>
 Experience with Yardi Voyager (preferred)
 </li>
 <li>
 Experience with CAFM systems (preferred)
 </li>
 <li>
 Ability to follow end to end process, identifying and recommending process change to maximise efficiencies and encourage this in others
 </li>
 <li>
 Log all complaints and maintenance requests in CRM/CAFM
 </li>
 <li>
 Track and follow up on all open cases to ensure SLA compliance, and escalate overdue cases and close them in the system once resolved
 </li>
 <li>
 Ensure accurate and timely input of data in to the Excel sheets / softwares wherever applicable
 
 
 </li>
 </ul>
 
 Skills, Knowledge And Experience
 
 
 
 <ul>
 <li>
 Based in Abu Dhabi or willing to relocate
 </li>
 <li>
 Highly organised and methodical
 </li>
 <li>
 Excellent at multi-tasking
 </li>
 <li>
 Detail oriented
 </li>
 <li>
 Confident, outgoing with excellent communication skills
 </li>
 <li>
 Educated to degree level or equivalent.
 </li>
 <li>
 Substantial evidence of database input / management
 </li>
 <li>
 Strong experience with Property Management systems (lease entry, renewals, tenancy data, billing updates).
 </li>
 <li>
 Experience with CAFM systems (logging complaints, raising work orders, tracking SLAs, closing cases).
 </li>
 <li>
 Excellent document control and file management skills (digital &amp; structured folders).
 </li>
 <li>
 Experience preparing tenancy agreements, renewal notices, and Tawtheeq submissions.
 </li>
 <li>
 Strong knowledge of Abu Dhabi tenancy procedures and Tawtheeq requirements.
 </li>
 <li>
 Ability to prioritise multiple tasks and work under tight timelines.
 </li>
 <li>
 High accuracy in data entry and document preparation.
 </li>
 <li>
 Ability to follow structured processes and maintain audit-ready documentation.
 </li>
 <li>
 Ability to work on different projects following processes and procedures with the same efficiency.
 </li>
 <li>
 Ability to communicate professionally with tenants, contractors, and authorities.
 </li>
 <li>
 Experience in working with a client and customer facing role
 </li>
 <li>
 Professional office experience, preferably in a Property Management business
 </li>
 <li>
 Good interpersonal skills &ndash; team approach
 </li>
 <li>
 Proactive and Creative
 </li>
 <li>
 Other requirements include Microsoft Office skills (namely in MS Excel &amp; MS PowerPoint) for document production
 
 
 </li>
 </ul>
 Over 42,000 people work for us in more than 700 offices all over the world. This breadth of global coverage, combined with specialist services and market insight, means we'll always have an expert who is local to you.
</div>

Sundus

<div>
 
 JPC - 5641
 
 
 📌 Hiring: Office Administrator &amp; Coordinator (Arabic Speaker)
 
 
 
 We are looking for a proactive and detail-oriented
 
 Office Administrator &amp; Coordinator
 
 (Arabic speaker) to support daily operations and ensure smooth office workflow.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage office administration, documents, and correspondence
 </li>
 <li>
 Coordinate meetings, schedules, and office supplies
 </li>
 <li>
 Support employee onboarding/offboarding
 </li>
 <li>
 Prepare reports, letters, and presentations
 </li>
 <li>
 Liaise with vendors and maintain office facilities
 </li>
 <li>
 Assist with compliance, audits, and departmental support
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Experience in office administration (preferred)
 </li>
 <li>
 Fluency in Arabic and English
 </li>
 <li>
 Strong communication and organizational skills
 </li>
 <li>
 Proficiency in MS Office and admin tools
 </li>
 </ul>
</div>

Admin

New York University

<div>Position Summary:
<div>
Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.</div><div></div><div> 
New York University Abu Dhabi (NYUAD) seeks to appoint a Operations Administrator reporting to Senior Director, Research Administration &amp; Services.</div><div></div><div> 
The Administrator will provide essential operational and administrative support to the Research Capacity Building (RCB) Unit (50% of role). This role focuses on ensuring the smooth day-to-day functioning of the Kawader Research Assistantship Program and other RCB initiatives. The Administrator will assist with recruitment, logistics, communication, and documentation, enabling the effective delivery of capacity-building programs. The other 50% of the time, this role will support the Office of Research Administration &amp; Services. This may include, assisting in database management, scheduling meetings, and other administrative tasks.</div><div></div><div> 
Job Responsibilites:</div><ul><li>
Administrative Support</li><li>
Database management (contracts and Research Development)</li><li>
Document preparation for signature</li><li>
General administrative tasks</li><li>
Newsletter generation</li><li>
Administrative &amp; Program Support for RCB Initiatives</li><li>
Recruitment Assistance: Support application screening, schedule interviews, and maintain recruitment trackers for Kawader and other RCB programs</li><li>
Calendar &amp; Logistics: Coordinate meetings, manage calendars, and organize logistical needs for RCB activities</li><li>
Document Preparation: Draft routine correspondence, maintain spreadsheets, and provide proofreading/formatting for reports and presentations</li><li>
Information Hub: Act as the first point of contact for program inquiries, escalating complex issues to the RCB coordinator and leadership</li><li>
Office Operations: Provide general office support, ensuring smooth daily operations across the unit&rsquo;s programs.</li><li>
Communication, Records &amp; Outreach Management for RCB</li><li>
Web &amp; Materials Updates: Keep RCB program webpages current; assist with simple design of flyers or materials for outreach and visibility</li><li>
Reporting Support: Compile program data and activity reports; assist in preparing updates and presentations for supervisors</li><li>
Task Prioritization: Support supervisors in tracking deadlines, managing priorities, and providing guidance to intern</li><li>
Recordkeeping: Maintain organized records of recruitment and program activities, ensuring accuracy and accessibility</li><li>
Stakeholder Coordination: Support effective communication between researchers, faculty, and staff to facilitate program operations</li></ul>
Qualifications:
<div>
Required Education:</div><ul><li>
Bachelor's Degree</li></ul><div>
Required Education:</div><ul><li>
5+ years of professional experience in contract management, drafting and negotiating terms and conditions, or an equivalent combination of education and experience
</li><li>Strong written and verbal communication skills</li><li>
Strong analytical skills</li><li>
Ability to prioritize and respond to need of a wide range of divergent interests</li></ul><div>
Preferred Education:</div><ul><li>
Master's Degree or professional qualification in Law or Contracts</li></ul><div>
Preferred Experience:</div><ul><li>
5+ years experience in a research university setting</li></ul>
Additional Information:
<div>
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU&rsquo;s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.</div></div>

Operations Administrator - Pre-Award and Research Development

Comspark Innov & Infra

Job Location: Abu Dhabi, UAE Experience : 4 to 10yearsKong API GW : We are looking for an experienced Kong Administrator cum Developer responsible for designing, developing, and implementing API solutions using Kong API Gateway. Candidates will work closely with engineers and product managers to ensure that APIs are secure, scalable, and meet business needs.Key Responsibilities Design, develop, and configure Kong entities (services, routes, plugins, caching, API management, etc.). Develop custom Lua scripts for advanced functionality. Integrate Kong with existing APIs and backend systems. Manage API security, including authentication, authorization, and rate limiting. Implement traffic management features like load balancing and caching. Monitor, alert, and debug Kong performance and troubleshoot any issues. Automate Kong configurations as part of a DevOps pipeline. Develop and maintain API documentation using the Kong Developer Portal. Stay up-to-date on the latest Kong features and best practices. Create, customize, and maintain Kong plugins to extend capabilities. Implement request and response transformations based on customer needs. Apply Role-Based Access Control (RBAC) for securing API endpoints.Qualifications Bachelor&rsquo;s degree in Computer Science, Information Technology, or a related field. Proven experience as a Kong Administrator and Developer, with a deep understanding of Kong's architecture and functionalities. Strong understanding of API design principles (RESTful APIs, OpenAPI specifications). Experience with web services and micro services architectures. Proficiency in scripting languages (e.g., Lua, Python). Experience with DevOps principles and tools (e.g., Git, CI/CD). Excellent problem-solving and debugging skills. Strong communication and collaboration skills. Certifications in Kong or equivalent. Solid understanding of Role-Based Access Control (RBAC) implementations. Experience with Kubernetes and Kong Ingress. Experience with cloud platforms (AWS, Azure, GCP). Experience with API security tools (e.g., OAuth, OIDC, Auth0). Experience with API testing tools (e.g., Postman, JMeter, Insomnia).Job Type: Full-time

Kong API Gateway

Career Maker

Job DescriptionPosition: HR Administrator Industry: Engineering &amp; Geotechnical Services Location: Abu Dhabi, UAE Job Type: Full-timeAbout the RoleOur client in the engineering and geotechnical services industry is seeking a detail-oriented and proactive HR Administrator to support day-to-day human resources operations. The role will involve handling HR documentation, employee coordination, and administrative support to ensure smooth HR processes across the organization.Key Responsibilities<ul><li>Maintain and update employee records, HR databases, and personnel files</li><li>Support recruitment activities including CV screening, interview coordination, and onboarding</li><li>Prepare offer letters, employment contracts, and HR-related correspondence</li><li>Coordinate visa processing, medicals, Emirates ID, and other PRO-related documentation</li><li>Assist with payroll inputs, attendance, leave management, and timesheets</li><li>Handle employee queries related to HR policies and procedures</li><li>Support performance reviews, training coordination, and HR reports</li><li>Ensure compliance with UAE labor laws and internal HR policies</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field</li><li>Minimum 2&ndash;4 years of HR administration experience in the UAE</li><li>Prior experience in engineering, construction, or technical industries is preferred</li><li>Strong knowledge of UAE labor laws and HR best practices</li><li>Excellent organizational, communication, and coordination skills</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Ability to handle confidential information professionally</li><li>Immediate or short notice period preferred</li></ul>What&rsquo;s Offered<ul><li>Stable role with a reputed client in the engineering sector</li><li>Professional work environment</li><li>Growth and learning opportunities</li></ul>How to ApplyInterested candidates may apply directly or share their updated CV via email. Email: akshat@careermakerbh.comJob Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

HR Administrator

Trust Well Properties Mgmt LLC

Front Desk AdministratorThe Front Desk Administrator is a vital part of our organization, responsible for creating a positive first impression by delivering exceptional customer service. This role involves welcoming visitors, managing incoming communications, and supporting day-to-day administrative functions. The ideal candidate will have excellent communication and organizational skills, strong attention to detail, and the ability to multitask effectively in a fast-paced office environment.Eligibility<ul><li>Candidates with own visa or spouse visa only</li><li>Female candidates preferred</li></ul>Key Responsibilities<ul><li>Greet visitors courteously and ensure a professional, welcoming reception at all times.</li><li>Answer, screen, and direct phone calls, emails, and general inquiries promptly.</li><li>Maintain a neat, organized, and presentable front desk and reception area.</li><li>Schedule and coordinate meetings, appointments, and calendar activities.</li><li>Manage incoming and outgoing mail, courier services, and deliveries efficiently.</li><li>Monitor office supplies and arrange timely replenishment when required.</li><li>Provide administrative assistance and data entry support to various departments.</li><li>Adhere to company policies, security procedures, and front desk protocols.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field; additional office administration training is an advantage.</li><li>Prior experience as a receptionist, front desk executive, or in a similar administrative role is an advantage.</li><li>Proficient in Microsoft Office and comfortable using standard office equipment.</li><li>Strong verbal and written communication skills in English; knowledge of Hindi or Arabic is an added advantage.</li><li>Excellent organizational and multitasking abilities.</li><li>Professional demeanor and presentable appearance.</li><li>Must currently reside in the UAE with a valid own or spouse visa.</li></ul>Key Competencies<ul><li>Outstanding customer service skills</li><li>High level of attention to detail</li><li>Effective time management and multitasking</li><li>Dependability and reliability</li></ul>Job Type: Full-timePay: From AED2,000.00 per monthLanguage:<ul><li>Arabic (Preferred)</li></ul>Work Location: In person

Receptionist

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