real estate admin

ADD Hong Kong Limited

RECOM Real Estate is expanding and looking for a highly organized, detail-oriented Real Estate Admin to support our growing team. This role is ideal for someone who thrives in a fast-paced property environment, has a minimum of 3 years of relevant real estate administrative experience, and can manage multiple tasks with precision and professionalism.Key Responsibilities:<ul><li>KYC checks &amp; AML compliance assistance</li><li>Handling commission requests</li><li>Developer registrations &amp; coordination</li><li>Bayut &amp; Property Finder management</li><li>Creating and updating property listings</li><li>Calendar &amp; appointment management</li><li>Office maintenance coordination</li><li>Petty cash management</li><li>Basic bookkeeping support</li><li>Email management &amp; correspondence</li><li>Handling A, B, and F contracts</li><li>Deal preparation &amp; support</li><li>Entering deals in Excel/CRM</li><li>Developer launch summaries</li><li>Marketing support</li></ul>Qualifications:<ul><li>Minimum 3 years of real estate administrative experience</li><li>Strong organizational and multitasking skills</li><li>High attention to detail &amp; accuracy</li><li>Excellent written and verbal communication</li><li>Proficiency in Excel, CRM platforms &amp; general office software</li><li>Ability to manage confidential information responsibly</li><li>Proactive, reliable, and solution-oriented attitude</li></ul>What We Offer:<ul><li>Professional and supportive work environment</li><li>Clear structure and stable working hours</li><li>Modern office setup &amp; efficient digital tools</li><li>Growth opportunities within the company</li><li>Exposure to top developers and premium real estate projects</li><li>A dynamic and motivated team</li></ul>Working Hours:<ul><li>Monday &ndash; Friday: 10:00 &ndash; 19:00</li><li>Saturday &amp; Sunday: Reachability only (no office presence)</li></ul>Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Real Estate Admin

Athi tech

&#11835;Job SummaryWe are looking for a highly organized Admin &amp; Excel Specialist with strong experience in real estate data management. The candidate will be responsible for updating property sheets, market data, price breakdowns, unit availability, and internal records with accuracy and speed.&#11835;Key Responsibilities1. Excel &amp; Google Sheets Management<ul><li>Create, update, and organize property master sheets.</li><li>Input data such as BUA, GFA, FAR, plot sizes, prices, commissions, payment plans.</li><li>Maintain daily data logs for listings, leads, offers, and closed deals.</li><li>Build automated formulas (VLOOKUP, SUMIF, Pivot Tables, Data Validation).</li><li>Prepare A4 investment summaries for clients.</li></ul>2. Real Estate Data Entry<ul><li>Update listings across portals (Bayut, Dubizzle, Property Finder).</li><li>Enter new units into CRM (PropSpace / Driven / SalesForce).</li><li>Track unit availability, price changes, and developer inventory.</li></ul>3. Document Management<ul><li>Update Form A, Form F, MOUs, LOIs tracking sheets.</li><li>Maintain internal folders for each project (plots, villas, penthouses, off-plan).</li><li>Ensure all details are accurate and aligned with Dubai Land Department standards.</li></ul>4. Research &amp; Market Updates<ul><li>Collect and update market prices (AED per sqft, recent sales, rents).</li><li>Prepare comparison sheets for investment clients.</li><li>Assist in due-diligence and pricing analysis.</li></ul>5. Support the Sales &amp; Marketing Team<ul><li>Provide updated sheets for marketing creatives.</li><li>Support agents with updated stock lists, availability reports, and pricing.</li><li>Coordinate data with operations and management.</li></ul>&#11835;Required Skills<ul><li>Strong proficiency in Excel (formulas, formatting, tables, automation).</li><li>Fast and accurate typing and data entry.</li><li>Understanding of Dubai real estate terminology (BUA, GFA, FAR, SC, NOC&hellip;).</li><li>Experience with CRM systems (PropSpace is a plus).</li><li>Familiar with listing portals (Bayut / Dubizzle / PF).</li><li>Strong English communication skills.</li><li>Highly organized and detail-oriented.</li></ul>&#11835;Qualifications<ul><li>2+ years experience in real estate data entry or admin.</li><li>Must be based in Dubai.</li><li>Ability to work under pressure and manage multiple sheets daily.</li><li>Immediate joiner preferred.</li></ul>&#11835;Salary &amp; Benefits<ul><li>Competitive salary based on experience.</li><li>Visa + Medical Insurance.</li><li>Performance bonuses.</li><li>Career growth inside housemap properties LLC.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED8,000.00 per month

Arabic real estate admin

The Capital Avenue Real - Estate

Hiring For Administrative Assistant We are currently looking for a highly motivated Administrative Assistant.Job Responsibilities:<ul><li>Serving as a Front Desk Executive, handling front office duties.</li><li>Providing support to both the maintenance and sales teams.</li><li>Assisting with sales and marketing tasks and initiatives.</li><li>Meeting and exceeding customer service expectations.</li><li>Managing administrative tasks efficiently.</li><li>Registration in Developer Portal</li><li>Application for Broker's License and Training Institute</li><li>Coordinates with Abu Dhabi Global Market &amp; Abu Dhabi Real Estate Center</li></ul>Job Requirements:<ul><li>With Pleasing Personality</li><li>Good in English</li><li>Have good time management</li><li>Can collaborate with different nationality</li><li>Has knowledge &amp; experience in ADREC, ADGM, Broker's License Application.</li></ul>Email: careers@thecapitalavenue.comJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Real Estate Admin - Female

&#11835;Job SummaryWe are looking for a highly organized Data Entry &amp; Excel Specialist with strong experience in real estate data management. The candidate will be responsible for updating property sheets, market data, price breakdowns, unit availability, and internal records with accuracy and speed.&#11835;Key Responsibilities1. Excel &amp; Google Sheets Management<ul><li>Create, update, and organize property master sheets.</li><li>Input data such as BUA, GFA, FAR, plot sizes, prices, commissions, payment plans.</li><li>Maintain daily data logs for listings, leads, offers, and closed deals.</li><li>Build automated formulas (VLOOKUP, SUMIF, Pivot Tables, Data Validation).</li><li>Prepare A4 investment summaries for clients.</li></ul>2. Real Estate Data Entry<ul><li>Update listings across portals (Bayut, Dubizzle, Property Finder).</li><li>Enter new units into CRM (PropSpace / Driven / SalesForce).</li><li>Track unit availability, price changes, and developer inventory.</li></ul>3. Document Management<ul><li>Update Form A, Form F, MOUs, LOIs tracking sheets.</li><li>Maintain internal folders for each project (plots, villas, penthouses, off-plan).</li><li>Ensure all details are accurate and aligned with Dubai Land Department standards.</li></ul>4. Research &amp; Market Updates<ul><li>Collect and update market prices (AED per sqft, recent sales, rents).</li><li>Prepare comparison sheets for investment clients.</li><li>Assist in due-diligence and pricing analysis.</li></ul>5. Support the Sales &amp; Marketing Team<ul><li>Provide updated sheets for marketing creatives.</li><li>Support agents with updated stock lists, availability reports, and pricing.</li><li>Coordinate data with operations and management.</li></ul>&#11835;Required Skills<ul><li>Strong proficiency in Excel (formulas, formatting, tables, automation).</li><li>Fast and accurate typing and data entry.</li><li>Understanding of Dubai real estate terminology (BUA, GFA, FAR, SC, NOC&hellip;).</li><li>Experience with CRM systems (PropSpace is a plus).</li><li>Familiar with listing portals (Bayut / Dubizzle / PF).</li><li>Strong English communication skills.</li><li>Highly organized and detail-oriented.</li></ul>&#11835;Qualifications<ul><li>2+ years experience in real estate data entry or admin.</li><li>Must be based in Dubai.</li><li>Ability to work under pressure and manage multiple sheets daily.</li><li>Immediate joiner preferred.</li></ul>&#11835;Salary &amp; Benefits<ul><li>Competitive salary based on experience.</li><li>Visa + Medical Insurance.</li><li>Performance bonuses.</li><li>Career growth inside housemap properties LLC.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED8,000.00 per month

Real Estate Admin & Excel Specialist

Deluxe Holiday Homes

<div>Deluxe Holiday Homes is Dubai's leading vacation rental management firm, boasting a comprehensive suite of services that spans across vacation rentals, property management, real estate brokerage, and more. With a commitment to innovation, professionalism, and excellence, we manage over 800+ properties and employ a dedicated team of over 300+ professionals.
Responsibilities<ul><li>
Create, optimize, refresh, and monitor property listings on Property Finder, Bayut, and Dubizzle following each portal&rsquo;s best-practice ranking rules.</li><li>
Upload accurate photos, videos, captions, features, floor plans, and community tags for all DHRE properties.</li><li>
Track listing performance (views, leads, ranking) and coordinate required improvements with photographers, content team, or agents.</li><li>
Ensure all listings comply with Trakhees/RERA/DTCM/portal requirements (permits, titles, etc.).</li><li>
Maintain the master list of all managed and brokerage properties (status, expiry dates, keys, documents).</li><li>
Assist with connecting/disconnecting DEWA, Empower, Gas, Internet, and other utilities during onboarding or offboarding.</li><li>
Prepare and send renewal / non-renewal reminders to tenants and follow up until confirmation.</li><li>
Coordinate with landlords regarding approvals, renewals, documentation, invoices, and general updates.</li><li>
Monitor tenancy contract expiry dates and ensure Ejari renewals are processed on time.</li><li>
keep track of maintenance requests related to long-term properties and coordinate with DHRE&rsquo;s maintenance team.</li><li>
Handle document organization (title deeds, passports, Tawtheeq/Ejari, NOCs, receipts, offers, contracts).</li><li>
Support brokers with required admin tasks (forms, listings updates, agreements).</li><li>
 Answer basic tenant and landlord inquiries related to admin/renewal/listing matters.</li><li>
Ensure all communication and data entry adhere to RERA regulations and DHRE&rsquo;s internal processes.</li><li>
Greet and assist walk-in clients, tenants, landlords, and visitors in the DHRE office.</li><li>
Answer incoming calls, WhatsApp messages, and emails; direct inquiries to the correct team members.</li><li>
Manage appointment scheduling for brokers, valuers, and management.</li><li>
Maintain the front-desk area&rsquo;s cleanliness, organization, and professional appearance.</li><li>
Handle incoming and outgoing documents, courier packages, and key handovers.</li><li>
Keep records of key movement, access cards, and office supplies.</li><li>
Support daily office operations including printing, scanning, filing, and basic administrative support</li></ul> 
Job Requirements:<ul><li>
Proven experience in managing property listings on Airbnb, Property Finder, Dubizzle, Booking,.com and Bayut. &bull;</li><li>
Strong understanding of real estate market dynamics and online marketing strategies.</li><li>
Proficiency in using listing management tools and CRM systems.</li><li>
Excellent analytical skills and attention to detail.</li><li>
Strong communication and English writing skills.</li><li>
Ability to work independently and manage multiple tasks simultaneously.</li></ul></div>

Real Estate Admin & Listings Executive

SURE Real Estate

SURE Real Estate is looking for a detail-oriented and talented Real Estate Accountant. The Real Estate Accountant cum Admin will be responsible for handling the company&rsquo;s financial records, daily accounting tasks, administrative support, and coordination of real estate transactions. This role ensures accurate financial reporting, smooth office operations, and compliance with organizational policies. Ideal for someone who is detail-oriented, organized, and experienced in real estate or property development accounting.Accounting Responsibilities:<ul><li>Maintain accurate books of accounts, including accounts payable, accounts receivable, general ledger, and petty cash, agent's commissions, invoicing</li><li>Prepare monthly, quarterly, and annual financial reports.</li><li>Monitor cash flow, revenues, and expenses.</li><li>Handle invoicing, billing, and collection follow-ups from clients or Developers.</li><li>Reconcile bank statements and ensure timely posting of transactions.</li><li>Prepare VAT filings and ensure compliance with UAE VAT regulations.</li><li>Coordinate with auditors, external accountants, and banks when required.</li><li>Process commissions, reimbursements, and agent payouts based on company policy.</li><li>Verify real estate transaction documents (Form A, Form B, MOU, SPA, Oqood, etc.).</li><li>Track developer payments, DLD fees, and ensure records match project statements.</li></ul>Administrative Responsibilities:<ul><li>Manage office operations, supplies, and general administrative tasks.</li><li>Maintain filing systems (digital &amp; hard copy) for contracts, client documents, and financial records.</li><li>Assist management with reports, schedules, and internal communications.</li><li>Support HR with employee attendance, onboarding documents, and leave records.</li><li>Arrange appointments, meetings, and ensure smooth communication flow within the office.</li><li>Handle inquiries, emails, and provide customer service for clients when required.</li><li>Prepare letters, memos, and official correspondence.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field.</li><li>Minimum 2&ndash;3 years accounting experience (preferably in real estate).</li><li>Strong knowledge of UAE real estate processes (DLD, RERA forms, developer portals).</li><li>Proficient in accounting software (QuickBooks / Tally / Zoho) and MS Office (Excel is essential).</li><li>Strong organizational, analytical, and multitasking skills.</li><li>Excellent communication skills&mdash;both written and verbal.</li><li>Ability to maintain confidentiality and handle sensitive information.</li><li>Can work independently and in a fast-paced environment.</li></ul>For more information, kindly share your CV to hr@surerealtors.com or to our Whatsapp number +971585092567Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per monthExperience:<ul><li>Real Estate: 1 year (Preferred)</li></ul>

Real Estate Accounts/Admin

Himyar Ventures 

Job SummaryWe are seeking a driven, organized, and business-oriented Sales &amp; Admin Executive to support the development of new deal flow, investor relationships, channel partnerships, and administrative operations. This role combines sales outreach, marketing support, presentation creation, pipeline tracking, and general administrative coordination to help our organization grow its opportunities across real estate transactions, partnerships, and investment prospects. The ideal candidate is proactive, highly organized, comfortable engaging with senior stakeholders, and capable of driving commercial opportunities while supporting day-to-day operations.Key Responsibilities1. Deal Flow Generation &amp; Sales Outreach<ul><li>Identify and source new commercial opportunities relevant to our services.</li><li>Conduct outreach via calls, email, LinkedIn, and industry networks.</li><li>Build and maintain a structured dealflow pipeline with accurate tracking and reporting.</li><li>Qualify new leads and coordinate initial discussions with potential clients and investors.</li><li>Support the preparation of proposals, commercial summaries, and introductory materials.</li></ul>2. Investor &amp; Partner Relationship Management<ul><li>Reach out to potential investors, family offices, real estate groups, and corporate partners.</li><li>Maintain strong relationships with brokers, channel partners, introducers, and industry contacts.</li><li>Assist senior management in building and nurturing long-term partnerships to increase dealflow.</li><li>Coordinate meetings, follow-ups, and communication between all parties involved in ongoing opportunities.</li></ul>3. Marketing, Branding &amp; Campaign Execution<ul><li>Develop marketing materials such as pitch decks, capability statements, one-pagers, and service brochures.</li><li>Support marketing campaigns across digital channels (LinkedIn, email outreach, marketing tools).</li><li>Coordinate with designers or creative teams to produce visuals and branded content.</li><li>Manage and update the company&rsquo;s social media presence with consistent, high-quality content.</li></ul>4. Presentation &amp; Content Creation<ul><li>Create high-impact presentations for clients, partners, and investors using PowerPoint or Canva.</li><li>Prepare proposals, service introductions, deal summaries, and pitch materials.</li><li>Compile research and data into clear visuals, charts, and structured slides.</li><li>Support senior leadership in preparing materials for meetings and strategic discussions.</li></ul>5. Administrative &amp; Operational Support<ul><li>Provide administrative support to the leadership team, including scheduling, coordination, and documentation.</li><li>Prepare agendas, take meeting minutes, and follow up on action items.</li><li>Maintain organized CRM systems, company files, contracts, and deal documentation.</li><li>Assist with onboarding new clients, partners, and collaborators.</li><li>Prepare internal reports, pipeline summaries, and weekly updates.</li></ul>6. Research &amp; Market Intelligence<ul><li>Conduct research on market trends, real estate developments, investment groups, and potential partners.</li><li>Track competitor activities and identify areas where our services can be positioned effectively.</li><li>Provide insights to support outreach strategy, deal generation, and market targeting.</li></ul>Requirements<ul><li>2&ndash;5 years of experience in sales, business development, real estate, investment support, or administrative roles.</li><li>Strong communication and interpersonal skills; confident engaging with clients, investors, and partners.</li><li>Excellent presentation and writing skills (PowerPoint, Canva, Google Slides).</li><li>Proficiency in MS Office, CRM systems, and online research tools.</li><li>Ability to multitask, manage deadlines, and remain organized under pressure.</li><li>Detail-oriented, proactive, and commercially minded.</li><li>Experience in UAE markets is a strong advantage.</li><li>Fluency in English; Arabic is a plus.</li></ul>Job Types: Full-time, Part-time, ContractApplication Question(s):<ul><li>How many years of experience do you have in a sales and admin role in real estate in UAE?</li></ul>

Real Estate - Sales & Admin Executive

Search 10000+ Real estate admin jobs near you this December. New roles added regularly across leading industries. Apply today.