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real estate administrator

XYZ real estate

About UsAt XYZ Real Estate, we specialize in connecting clients with Dubai&rsquo;s most sought-after properties. Our mission is to provide a seamless and transparent real estate experience built on trust, innovation, and professionalism. We&rsquo;re looking for a Real Estate Administrator to join our growing team and help ensure smooth operations across all administrative and client service processes.Role OverviewThe Real Estate Administrator will play a key role in supporting our agents, maintaining property listings, managing client documentation, and ensuring all operational processes run efficiently. This position requires strong organizational skills, attention to detail, and excellent communication abilities.Key Responsibilities<ul><li>Manage and update property listings across online portals and CRM systems.</li><li>Prepare contracts, tenancy agreements, and other real estate documentation.</li><li>Coordinate property viewings, client appointments, and agent schedules.</li><li>Handle client inquiries via phone, email, and WhatsApp with professionalism.</li><li>Maintain accurate records of transactions, listings, and leads.</li><li>Assist with marketing materials and property photo/video coordination.</li><li>Liaise with landlords, tenants, and developers to ensure all paperwork is complete.</li><li>Support the team with administrative tasks and day-to-day office management.</li></ul>Requirements<ul><li>Proven experience as a Real Estate Administrator or similar role in the UAE.</li><li>Strong knowledge of real estate processes, RERA forms, and documentation.</li><li>Proficiency in CRM software and real estate listing platforms (Bayut, Property Finder, Dubizzle, etc.).</li><li>Excellent written and verbal communication skills in English (Arabic is a plus).</li><li>Strong organizational skills and attention to detail.</li><li>Ability to work in a fast-paced, team-oriented environment.</li></ul>What We Offer<ul><li>Competitive salary and performance incentives.</li><li>Supportive and dynamic work environment.</li><li>Career growth opportunities within Dubai&rsquo;s top-performing real estate company.</li><li>Training and professional development.</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per month

Real Estate Administrator

My Delivery Services Co.

Job Title &mdash; Real Estate Administrator (End-to-End Transactions)Location: Onsite Department: Operations Reports to: Head of Operations Employment Type: Full-timeRole overviewWe are hiring an experienced Real Estate Administrator who is expert in managing end-to-end real-estate transactions (off-plan, resale, residential &amp; commercial). You will be the operational backbone for deal execution &mdash; handling documentation, compliance, stakeholder coordination (clients, lawyers, developers, escrow/Trust accounts), and closing. This role requires high attention to detail, excellent stakeholder management and proven experience moving deals smoothly from LOI/booking to handover and handoff to post-sales teams.Key responsibilities<ul><li>Manage full transaction lifecycle for assigned deals: reservation/booking &rarr; contract preparation (SPA/MOU) &rarr; deposits &rarr; escrow / trust coordination &rarr; title transfer / registration &rarr; handover.</li><li>Prepare, review and verify all transaction documents (purchase agreements, addendums, assignment forms, POAs, invoicing) ensuring accuracy and completeness.</li><li>Coordinate with clients, sales agents, developers, legal counsels, banks, escrow agents and government authorities (e.g., DLD/RERA where applicable) to obtain approvals, NOCs and signoffs.</li><li>Track payment schedules, follow up on client payments, issue receipts &amp; manage refund/forfeiture cases per contract terms.</li><li>Maintain transaction trackers / pipelines and update CRM daily with status, next steps and risks.</li><li>Ensure compliance with local regulations, AML/KYC procedures and client due-diligence requirements.</li><li>Manage handover to Customer Success/Property Management after closing: provide handover pack, contact details, warranties and handover checklist.</li><li>Resolve operational issues and disputes (documentation mismatches, delay claims) in liaison with legal and commercial leads.</li><li>Prepare periodic reports for management: pipeline health, closing forecasts, aging of deposits, exception reports.</li><li>Continuously improve transaction workflows, templates, checklists and SOPs to reduce cycle time and error rate.</li><li>Support audits and document requests from auditors, finance and regulators.</li></ul>Required qualifications &amp; experience<ul><li>3&ndash;6+ years hands-on experience managing real-estate transactions end-to-end (off-plan and resale).</li><li>Practical knowledge of local property registration &amp; transaction processes (experience with Dubai/UAE DLD &amp; RERA processes preferred).</li><li>Proven experience coordinating with developers, escrow providers, banks and legal counsel.</li><li>Strong documentation skills &mdash; contract review, attention to detail and ability to spot discrepancies.</li><li>Proficient with CRM systems (Salesforce/HubSpot/Zoho or industry CRM), MS Excel (pivot tables, VLOOKUP/XLOOKUP) and MS Office.</li><li>Professional qualification in Business / Finance / Real Estate or equivalent practical experience.</li><li>Excellent written &amp; verbal English; additional languages (Arabic, Russian) are a plus for targeted markets.</li><li>Ability to work onsite and occasionally travel to developers/offices as needed.</li></ul>Core skills &amp; attributes<ul><li>Exceptional organisational and time-management skills; ability to manage multiple transactions concurrently.</li><li>High integrity, confidentiality and compliance mindset.</li><li>Strong stakeholder management and negotiation skills.</li><li>Problem-solving orientation and calm under pressure (deadline/closing driven).</li><li>Proactive communicator &mdash; provides timely updates and escalates risks early.</li><li>Detail-oriented with strong numeric accuracy.</li></ul>KPIs / Success metrics<ul><li>Transaction cycle time (booking &rarr; handover) &mdash; reduction target.</li><li>% of deals closed on schedule (vs planned closing date).</li><li>Documentation accuracy rate (errors / exceptions per closing).</li><li>Timely submission of VAT/invoice/finance documents (if applicable).</li><li>Client satisfaction at handover (handover survey score).</li><li>Aging of client deposits / number of outstanding removals.</li></ul>Tools &amp; systems<ul><li>CRM: Salesforce / HubSpot / Zoho (maintain timely records)</li><li>Document management: Google Drive / SharePoint / DocuSign / Adobe PDF tools</li><li>Finance coordination: familiarity with invoicing systems and escrow reconciliation</li><li>Reporting: Excel / Google Sheets / basic BI or dashboards</li></ul>What we offer<ul><li>Competitive salary and performance incentives.</li><li>Opportunity to work on high-value projects and global portfolios.</li><li>Professional development &amp; career path into Transaction / Operations Lead roles.</li><li>Collaborative team environment and exposure to senior stakeholders.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per month

Newizz Realty

About Us:Newizz Realty is a growing company with a strong vision for success in the real estate industry. We&rsquo;re looking for passionate individuals to join our team!Key Responsibilities:<ul><li>Assist the sales team with preparing and managing property listings.</li><li>Handle inquiries via phone, email, and WhatsApp professionally.</li><li>Prepare tenancy contracts, NOCs, and basic real estate documentation.</li><li>Coordinate with developers, property portals, and government authorities (Ejari, Trakheesi, DLD, etc.) as required.</li><li>Support day-to-day office operations including filing, scheduling, and data entry.</li><li>Assist in social media postings and online property listings.</li><li>Ensure all administrative tasks are completed on time and with accuracy.</li><li>Assist the accountant with preparing payroll and attendance list.</li><li>Coordinate the recruitment and onboarding of candidates through platforms such as Indeed and LinkedIn.</li></ul>Requirements:<ul><li>Proven experience in an real estate administrative role (mandatory).</li><li>Strong organizational skills with attention to detail.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Ability to multitask and handle administrative responsibilities.</li><li>Professional attitude and willingness to learn the real estate sector.</li></ul>Fluent in English. Expected joining date : ImmediateJob Types: Full-time, PermanentPay: AED4,000.00 - AED6,000.00 per monthExperience:<ul><li>Real Estate Admin: 1 year (Required)</li></ul>

Aston Gate Real Estate Inc. Brokerage

Real Estate Sales Support Executive (Secondary &amp; Rentals)Location: Dubai Company: Aston Gate Real Estate Visa: Own visa preferredRole OverviewAston Gate Real Estate is seeking a Real Estate Sales Support Executive with hands-on Dubai secondary sales and rental experience. This is not a junior admin role. We are looking for someone who understands live transactions, deal flow, negotiations, and closings, and can support revenue-producing activity in a fast-paced brokerage environment.You will work directly with senior sales leadership, assisting with active deals, managing listings, coordinating documentation, and handling client and broker communications.Key Responsibilities<ul><li>Support secondary market sales and rental transactions from listing to closing</li><li>Coordinate listings on portals (Property Finder, Bayut, etc.)</li><li>Assist with deal progression, follow-ups, and negotiations</li><li>Prepare and manage Form A, B, F, MOUs, tenancy contracts, Ejari</li><li>Liaise with buyers, sellers, landlords, tenants, and cooperating brokers</li><li>Maintain CRM updates, deal trackers, and transaction files</li><li>Handle viewing coordination, offer submissions, and closing checklists</li><li>Support sales leadership with pipeline organization and reporting</li></ul>Requirements (Mandatory)<ul><li>Proven Dubai real estate experience in secondary sales and/or rentals</li><li>Direct exposure to real transactions and closings</li><li>Comfortable handling calls, client follow-ups, and negotiations support</li><li>Strong understanding of Dubai real estate paperwork and process</li><li>Organized, fast, detail-oriented, and sales-minded</li><li>Own visa preferred</li><li>Strong English communication skills</li></ul>Applicants without Dubai real estate experience will not be considered.Preferred Profile<ul><li>Experience supporting multiple deals simultaneously</li><li>Familiar with brokerage environments and sales pressure</li><li>Confident, presentable, professional demeanor</li><li>Able to work independently and keep pace with live deal flow</li></ul>Compensation<ul><li>Base salary + performance-based bonuses (4000-6000 base + monthly commission)</li><li>Growth potential based on contribution and results</li></ul>Job Type: Full-timePay: AED4,000.00 - AED10,000.00 per month

Real estate Administrator

Position: Real Estate Administrator (FEMALE)About Us:Newizz Realty is a growing company with a strong vision for success in the real estate industry. We&rsquo;re looking for passionate individuals to join our team!Key Responsibilities:<ul><li>Assist the sales team with preparing and managing property listings.</li><li>Handle inquiries via phone, email, and WhatsApp professionally.</li><li>Prepare tenancy contracts, NOCs, and basic real estate documentation.</li><li>Coordinate with developers, property portals, and government authorities (Ejari, Trakheesi, DLD, etc.) as required.</li><li>Support day-to-day office operations including filing, scheduling, and data entry.</li><li>Assist in social media postings and online property listings.</li><li>Ensure all administrative tasks are completed on time and with accuracy.</li><li>Assist the accountant with preparing payroll and attendance list.</li><li>Coordinate the recruitment and onboarding of candidates through platforms such as Indeed and LinkedIn.</li></ul>Requirements:<ul><li>Proven experience in an real estate administrative role (mandatory).</li><li>Strong organizational skills with attention to detail.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Ability to multitask and handle administrative responsibilities.</li><li>Professional attitude and willingness to learn the real estate sector.</li><li>Fluent in English.</li></ul>Expected joining date : ImmediateJob Types: Full-time, PermanentJob Type: Full-timePay: AED4,000.00 - AED6,000.00 per month

Real Estate Administrator (FEMALE)

Nevsky Realty L.L.C

We Are Hiring &mdash; Administrator (Real Estate Listings)Nevsky Realty is looking for an Administrator with solid experience in real estate listings and property contracts (A, B &amp; F).Key Responsibilities:<ul><li>Organizing and managing company files and records, including property listings and real estate contracts</li><li>Supporting the office team and coordinating daily operations</li><li>Communicating and following up with Sales Managers across developers</li><li>Creating groups, scheduling meetings, and ensuring smooth workflow</li><li>Updating property listings and ensuring accuracy across all platforms (Property Finder, Bayut, Dubizzle ..etc).</li></ul>Please send your CV to:hr@nevsky-realty.com+971 52 273 3957 (WhatsApp)Job Type: Full-time

Administrator (Real Estate)

FCBS

We are hiring a proactive and organized Real Estate Administrator to support our team in Dubai. The ideal candidate should have experience in real estate operations and excellent administrative skills.Key Responsibilities:<ul><li>Manage property listings, contracts, and client records.</li><li>Coordinate schedules, appointments, and client follow-ups.</li><li>Handle inquiries and maintain efficient office operations.</li></ul>Requirements:<ul><li>Prior experience in real estate administration.</li><li>Strong knowledge of Dubai real estate regulations.</li><li>Proficiency in MS Office and CRM tools.</li></ul>Job Type: PermanentPay: AED4,000.00 - AED5,000.00 per month

Real Estate Administration

Explore 1365+ Real estate administrator in Dubai Jobs In Dubai Jobs In Dubai Jobs In Dubai this December. Find roles across top companies and apply now to boost your career.

1365 real estate administrator jobs IN Dubai Jobs In Dubai Jobs In Dubai Jobs In Dubai

Real Estate Administrator

Real Estate Administrator

Real Estate Administrator

Real estate Administrator

Real Estate Administrator (FEMALE)

Administrator (Real Estate)

Real Estate Administration