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document controller

receptionist document controller

oxygen aerospace

<p><b>About Oxygen Aerospace:</b></p><p>Oxygen Aerospace is a leading aviation company based in the heart of the Sharjah Airport Free Zone (SAIF Zone). We specialize in providing a wide range of aviation solutions, from aircraft maintenance and repair to aviation logistics. With a commitment to excellence and innovation, we aim to deliver the highest standards of service to our clients in the aerospace industry.</p><p><b>Position Overview:</b></p><p>Oxygen Aerospace is seeking a professional and courteous Receptionist to be the welcoming face of our organization. As a Receptionist, you will play a crucial role in creating a positive first impression for clients, visitors, and employees. Your responsibilities will include managing the front desk, handling phone calls, and providing administrative support to various departments.</p><p><b>Key Responsibilities:</b></p><ul><li>Greet and welcome visitors with a warm and friendly demeanor.</li><li>Answer and direct incoming phone calls, providing information and assistance as needed.</li><li>Maintain a tidy and organized reception area.</li><li>Manage incoming and outgoing mail and packages.</li><li>Schedule and coordinate appointments and meetings.</li><li>Assist with various administrative tasks, including data entry and filing.</li><li>Provide basic information about Oxygen Aerospace's services and offerings.</li><li>Ensure security procedures are followed by verifying the identity of visitors.</li><li>Collaborate with other departments to ensure efficient operations.</li></ul><p><b>Qualifications:</b></p><ul><li>High school diploma or equivalent.</li><li>Proven experience as a Receptionist or in a similar role.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook).</li><li>Professional appearance and attitude.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work independently and as part of a team.</li><li>Knowledge of aviation industry terminology is a plus.</li></ul><p>Job Type: Full-time</p><p>Pay: From AED2,500.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Experience:</p><ul><li>receptionist: 2 years (Preferred)</li></ul><p>Language:</p><ul><li>English (Preferred)</li></ul>

Receptionist/Document Controller

Wood

Job Description <p>Wood is currently recruiting for an experienced Document Controller to join our team in Sharjah, UAE.</p> Our Clients and Projects <p>Wood has been awarded a general engineering contract to support an International Client operator to deliver a portfolio of onshore capital projects by provision of engineering and project management services (including EPC contract management), as well as Supply Chain, Construction and Commissioning support from Wood Iraq and UAE offices.</p> <p>Projects include both Greenfield and Brownfield modification projects and integrating low carbon solutions to support our client's energy transition and emissions reduction goals.</p> What We Can Offer <ul> <li>Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq</li> <li>Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice</li> <li>Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market</li> <li>Commitment to continued professional development; development plans that are tailored to your individual needs and interests</li> <li>Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession</li> <li>Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment.</li> <li>Group Life and Personal Accident Insurance: The company provides Life Assurance cover</li> <li>The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company</li> <li>Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years' services of our employees at 5 year service milestones</li> </ul> Responsibilities <ul> <li>Deliver project document control against project procedures for internal and external design, vendor documents, and project correspondence</li> <li>Comply with the Company Records Management for Controlled and non Controlled documents</li> <li>Undertake transactional activities, project filing, archiving and handover preparation</li> <li>Maintain paper and electronic document flow within project team, and from / to contractors or vendors</li> <li>Support the use of document "team working areas" for uncontrolled documents and sharing</li> <li>Maintain the Doc Control Systems</li> <li>Prepare document performance reports (status, progress and forecast)</li> <li>Support the external document control contractors (e.g. bulk loading, document reclassification)</li> <li>Perform training and mentoring whenever required</li> </ul> Qualifications <p>At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.</p> Expected <ul> <li>Bachelor's degree from an accredited university preferred.</li> <li>Document Controller with minimum of 5 years of Document Control experience in the Oil and Gas industry, either with an EPC contractor or operator.</li> <li>Knowledge of Electronic Document Management Systems</li> <li>Hands on experience with MS Office and MS Excel</li> <li>Set up, copy, scan & file of documents, both physical and digital records and ensure appropriate storage.</li> <li>Maintain confidentiality around sensitive documentation.</li> <li>Proficient typing and editing skills</li> <li>The ability to prioritize workload</li> <li>Assist in preparing and managing documentation internally/externally</li> <li>Ability to function in a multicultural environment</li> <li>Excellent administrative skills</li> <li>Good written and verbal English communication skills</li> </ul> About Us <p>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. </p> Diversity Statement <p>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</p>

Document Controller

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p><b>
Secretary / Document Controller</b></p><p><b>
Sharjah, UAE</b></p><p></p><p>
Parsons is looking for a talented <b>Secretary/ Document Controller</b> to join our team!</p><p></p><p><b>
What You'll Be Doing:</b></p><p><b><br>
Key Responsibilities of a Secretary / Document Controller</b></p><ul><li><p>
Gathers statistics and general data; reviews and combines this information into established reports for use within the project/program. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative style.</p></li><li><p>
May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.</p></li><li><p>
Originates correspondence and reports not requiring the personal attention of immediate supervisor.</p></li><li><p>
Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.</p></li><li><p>
May establish and maintain records of project equipment, including a log of equipment, vehicles&rsquo; service dates. May initiate requests for service.</p></li><li><p>
May obtain basic data for completion of the project's overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.</p></li><li><p>
May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates project directories as appropriate.</p></li><li><p>
May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, presentations as directed by immediate supervisor.</p></li><li><p>
Performs other responsibilities associated with this position as may be appropriate.</p></li></ul><p></p><p><b>
1. Document Management &amp; Control</b></p><ul><li><p>
Establish, maintain, and update document control procedures.</p></li><li><p>
Ensure all project and company documents are properly filed, categorized, and easily retrievable.</p></li><li><p>
Manage the flow of correspondence and documentation between project stakeholders.</p></li><li><p>
Maintain up-to-date records of all project documentation in both electronic and hard copy formats.</p></li></ul><p></p><p><b>
2. Document Review &amp; Distribution</b></p><ul><li><p>
Receive, check, and record all incoming and outgoing documents.</p></li><li><p>
Ensure documents comply with established standards (format, numbering, revision, approval status).</p></li><li><p>
Distribute documents promptly to concerned parties, ensuring controlled copies reach the right recipients.</p></li><li><p>
Track document status, revisions, and approvals.</p></li></ul><p></p><p><b>
3. Compliance &amp; Quality Assurance</b></p><ul><li><p>
Ensure documentation practices are in line with ISO standards, company policies, and contractual requirements.</p></li><li><p>
Monitor that obsolete or superseded documents are removed and archived.</p></li><li><p>
Support audits by providing required documentation and ensuring compliance records are accurate.</p></li></ul><p></p><p><b>
4. Coordination &amp; Communication</b></p><ul><li><p>
Liaise with internal teams, consultants, contractors, and clients for document submissions and approvals.</p></li><li><p>
Follow up with stakeholders to ensure timely submission and return of reviewed documents.</p></li><li><p>
Provide support to project teams on document management systems and protocols.</p></li></ul><p></p><p><b>
5. Archiving &amp; Retrieval</b></p><ul><li><p>
Safeguard important records, ensuring confidentiality and controlled access.</p></li><li><p>
Archive project documents systematically for future reference and handover.</p></li><li><p>
Retrieve requested documents quickly and efficiently when required.</p></li><li><p>
Uploading/Updating documents on PARDOCs.</p></li></ul><p></p><p><b>
6. Reporting &amp; Monitoring</b></p><ul><li><p>
Generate periodic reports on document control status, outstanding approvals, and delays.</p></li><li><p>
Track performance of document control processes and recommend improvements.</p></li><li><p>
Maintain registers/logs of drawings, transmittals, correspondence, contracts, and other project documents.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p><b>
Degree from a any recognized institution.</b></p></li><li><p><b>
Minimum 8 years experience</b> as an a<b>dministrative, secretarial and document control roles.</b></p></li><li><p><b>
Experience</b> with<b> office software programs</b> such as <b>email, word processing, spreadsheets, graphics, power point presentations and databases (i.e. MS Office suite of software).</b></p></li><li><p>
Well familiar with the <b>Oracle Aconex Software.</b></p></li><li><p>
Possess and demonstrate strong organizational skills, attention to detail, and written and verbal communication skills in English and Arabic are mandatory.</p></li><li><p>
Possess and demonstrate the ability to self-start, set priorities, and work both independently and within a team environment under deadlines.</p></li><li><p>
Attention to detail and accuracy in handling sensitive data</p></li><li><p>
Effective communication and coordination skills.</p></li><li><p>
Ability to work under pressure and meet deadlines.</p></li></ul><p></p><p><b>
What Desired Skills You'll Bring:</b></p><ul><li><p>
Preferably an Arabic speaker.</p></li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Secretary / Document Controller

Orbit International survey services LLC

<div><div>Orbit International Survey Services (Orbit ISS) is an industrial asset integrity engineering management firm based in United Arab Emirates, since 2006. We are an ISO 9001:2015, ISO 14001:2015 &amp; ISO 45001:2018 accredited company and have provided asset integrity solutions to high-profile clients throughout the Middle East, North America, and Asia. Founded on the principles of safety, quality, and environmental stewardship, Orbit ISS is committed to providing world-class services and technology that help our clients address complex challenges in the oil, gas, marine and renewable energy sectors.</div><div></div><div><br>
Visit our website at www.orbitiss.com to learn more..</div><div></div><div><b><br>
Role Overview:</b></div><div></div><div><br>
Orbit ISS is looking for a skilled Document Controller &ndash; (Quality Control) to join our team. The ideal candidate will ensure accurate document management, revision control, and seamless coordination across project teams.</div><div></div><div><b><br>
Key Responsibilities:</b><br>
</div><ul><li>
Manage all project-related document transmittals with proper revision control.<br>
</li><li>
Maintain organized document segregation, labeling, and updated databases.<br>
</li><li>
Coordinate with Engineering, Project Management, Commercial, and Yard teams on document issues, numbering, and revisions.<br>
</li><li>
Ensure latest documents are used at all work fronts and previous revisions are superseded correctly.<br>
</li><li>
Support planning activities including manhour tracking, project scheduling, and progress updates.<br>
</li><li>
Verify manhour bookings and highlight discrepancies to supervision.<br>
</li><li>
Assist in preparing project rundown curves and manpower loading plans.<br>
</li><li>
Ensure compliance with safety, quality, and environmental standards.</li></ul><div></div><h3 class="jobSectionHeader"><b><br>
Requirements</b></h3><ul><li>
Bachelor&rsquo;s degree (preferred: Diploma in Mechanical Engineering).<br>
</li><li>
Training in primavera/MS Project is an added advantage.<br>
</li><li>
Minimum 4 years of experience in a similar role within a shipyard or construction environment.<br>
</li><li>
Strong understanding of piping construction, shipyard processes, and multi-trade coordination.<br>
</li><li>
Ability to read piping drawings, material grades, weld maps, and spool trackers.<br>
</li><li>
Proficiency in MS Office; basic knowledge of Primavera is an advantage.<br>
</li><li>
Strong communication, teamwork, and organizational skills.<br>
</li><li>
Ability to work under minimal supervision and manage multiple projects efficiently.</li></ul></div><div></div>

Document Controller - (Quality Control)

Mosaic nail and Beauty Spa

<p><b>Female Salon and Spa Receptionist</b></p><p>We are an elite spa and salon in <b>Sharjah</b> operating over a span of 10 years. We are looking for educated, qualified and experienced receptionist who can enhance the client's experience with courtesy, precision, and warmth. The ideal candidate will excel in communication, demonstrate adept organizational ability, and uphold our highest standards of guest service.</p><p><i><b>Job description</b></i></p><ul><li>Welcome clients with grace and professionalism, ensuring a positive first impression and sense of comfort.</li><li>Manage appointment scheduling, confirmations, and follow&#8209;ups seamlessly via phone, email, WhatsApp, and in-person interactions.</li><li>Oversee check-in/check-out processes and handle transactions (cash, card, digital payments), issuing receipts accurately.</li><li>Maintain a refined and welcoming reception area; ensure cleanliness, organization, and adherence to hygiene protocols.</li><li>Assist in promoting and upselling services, packages, and retail products subtly and effectively.</li><li>Manage client records, noting preferences and updating information within booking systems or CRM.</li><li>Communicate efficiently with spa and salon staff to coordinate client arrivals and any special requests.</li></ul><p><b>Required Qualifications &amp; Skills</b></p><ul><li>Minimum of <b>3 years</b> of experience in a receptionist, front-desk, or customer service role.</li><li>Proficient in English (written and spoken).</li><li>Familiarity with salon/spa management software (e.g. Shortcut, Fresha, Zenoti, Salon Iris, Salonista) and standard office tools (MS Office and Excel).</li><li>Exceptional organizational skills, attention to detail, and composure under pressure.</li><li>A polished appearance and professional demeanor.</li></ul><p><b>Compensation and Benefits</b></p><ul><li>Competitive salary based on experience.</li><li>24 months Health Insurance</li><li>Commissions and incentives based on targets.</li><li>Annual leave 30 days.</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,500.00 - AED4,000.00 per month</p><p>Experience:</p><ul><li>salon: 3 years (Required)</li></ul>

Spa and Salon Female Receptionist

Apt Resources Pvt.Ltd.

Apt Resources is seeking a Receptionist with European experience to join our client's prestigious multinational trading company. In this role, you will be the welcoming face of the office, responsible for managing visitor interactions, handling phone calls, and performing various administrative duties.
<br><br>
<b>Responsibilities::</b><br>
<ul>
<li>Greet and welcome visitors with a friendly and professional demeanor</li>
<li>Answer and direct incoming calls in European Languages, providing information and assistance as required</li>
<li>Manage scheduling and appointments for team members</li>
<li>Maintain an organized and tidy reception area</li>
<li>Handle incoming and outgoing mail and packages</li>
<li>Assist with administrative tasks, including data entry and filing company documents</li>
<li>Provide support to other departments as needed</li>
</ul>
<b>Requirements:</b><br>
<ul>
<li>Prior experience as a receptionist or in a similar customer-facing role</li>
<li>Excellent communication and interpersonal skills</li>
<li>Proficiency in Microsoft Office Suite</li>
<li>Strong organizational skills and attention to detail</li>
<li>Ability to handle multiple tasks and work in a fast-paced environment</li>
<li>Positive attitude and professional appearance</li>
<li>Must be currently in UAE</li>
</ul>
<b>Benefits:</b><br>
AED 12,000 All-inclusive

European Experienced Receptionist - Multinational Trading Company

A.A Joyland (Pvt) Ltd

<p><b>Kids HQ Arcade LLC.</b> is looking for a <b>Inventory Controller</b> (Part Time) to oversee and manage the financial operations of our entertainment facility.</p><p><b>Position</b>: Inventory Controller (Part Time)<br/><b>Locations</b>: Sharjah, Dubai, Abu Dhabi, Ras al Khaimah (all branches)<br/><b>Working days:</b> Flexible</p><p><b>Job duties:</b></p><p>* Conduct physical counting of all items/stocks across designated areas.<br/>* Compare physical stock with system or recorded data to identify any variances.<br/>* Prepare a detailed Inventory Reconciliation Report highlighting shortages, excesses, and discrepancies.<br/>* Provide remarks and justifications for all identified variances.<br/>* Maintain accuracy and integrity of stock data throughout the counting process.<br/>* Ensure all counting activities are completed within the given timelines.<br/>* Follow company policies, safety standards, and confidentiality guidelines during inventory operations.</p><p>Interested candidate may apply at <b>career@kidshq.ae </b>with mentioning the position title in the subject line</p><p>Job Type: Part-time</p>

Inventory Controller (Part Time)

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