document controller Jobs in Dubai United Arab Emirates

document controller

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operations manager

records manager

Future tyres

Key Duties and Responsibilities: Your typical duties as a records officer will generally include the following:<ul><li>Creating &amp; maintaining company databases to ensure quick retrieval of information.</li><li>Developing record distribution and storage policies.</li><li>Auditing the information that is created and stored within the company.</li><li>Analyzing your company&rsquo;s information needs and developing procedures to ensure these requirements are met.</li><li>Referring to policy &amp; legislative requirements in order to determine the length of time company records are kept.</li><li>Potentially overseeing the transition from paper to electronic management systems.</li><li>check incoming paperwork (correspondence, invoices, etc.) and make copies before distribution</li><li>Maintain appropriate registration of incoming and outgoing company-related letters and correspondence by providing appropriate reference numbers upon issuance of delivery of documents to the recipient on a timely basis.</li><li>Providing the necessary support to ensure the accountability, transparency and regulatory requirements of the company are met.</li><li>Establishing new records management systems</li><li>Developing, maintaining, verifying and evaluating existing systems</li><li>Overseeing the switch from paper to electronic record-keeping</li><li>Writing reports and publications</li><li>Control the file movement within the company and factory</li><li>Manage the duplication, scanning, etc. of documents.</li><li>Maintain a well-managed archive for ease of reference and retrieval of information.</li><li>Participate in the procurement process of office supplies, consumables, services and equipment by identifying the required consumables.</li><li>Any other duty may be assigned from time to time.</li></ul>Prefer Philippine GirlJoining SoonJob Type: Full-timeLanguage:<ul><li> English, Arabic (Required)</li></ul>

Office Secretary and Archive

Zapegg Tax Consultant

<div>Zapegg Tax Consultant is seeking a detail-oriented and organized Document Controller to join our team in Dubai. This role is perfect for someone who excels at managing documentation, maintaining records, and ensuring smooth flow of information across departments.

Key Responsibilities:
<ul>
<li>Maintain, organize, and update all company documents and records.</li>
<li>Ensure proper filing, labeling, and storage of documents, both physical and digital.</li>
<li>Monitor and track document revisions, approvals, and distribution.</li>
<li>Collaborate with different departments to gather and control project documentation.</li>
<li>Ensure compliance with company policies, standards, and legal requirements.</li>
<li>Prepare reports on document status, updates, and audit trails.</li>
<li>Assist in preparing documentation for audits, meetings, and regulatory submissions.</li>
<li>Manage document retrieval requests efficiently and accurately.</li>
<li>Support administrative tasks related to document management as needed.</li>
</ul>
Qualifications:
<ul>
<li>Previous experience as a Document Controller, Administrative Assistant, or similar role.</li>
<li>Strong organizational, time-management, and multitasking skills.</li>
<li>Proficiency in MS Office and document management software.</li>
<li>Attention to detail and accuracy in handling documents.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Ability to work independently and maintain confidentiality of sensitive information.</li>
</ul>
Joining Zapegg Tax Consultant in Dubai as a Document Controller provides a great opportunity to contribute to efficient information management and support smooth business operations. If you are organized, reliable, and detail-focused, we encourage you to apply.</div>

Document Controller

B and M FZE

Education Qualifications: Bachelor&rsquo;s degree or diploma in Business Administration, Corporate Law, or related field.Experience:3-5 years in Document management and UAE based government operationsPurpose:To manage, organize, and safeguard all family and business-related documents &mdash; including legal papers, property records, financial files, and personal archives &mdash; ensuring easy access, confidentiality, and accuracy at all times. The role supports the smooth operation of the family office through reliable documentation control and administrative coordination. To maintain accurate record of company licenses, IDs and related documents, expiry, renewal, amendment, etc.Required/Preferred Skills: <ul><li>Strong organizational and data management skills.</li><li>Familiarity with UAE government systems (DED, ICA, Free Zone portals).</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and file management tools (Google Drive, OneDrive, or similar).</li><li>Excellent communication skills in English; Arabic or Hindi is an advantage.</li><li>High level of integrity, discretion, and confidentiality.</li><li>Stakeholder management skills d</li><li>Knowledge or familiarity with UAE Law</li></ul>Job Description Role and Responsibilities <ul><li>Maintain a secure filing and archiving system for all personal, legal, property, and financial documents (both hard copy and digital).</li><li>Track document versions, updates, and renewals (e.g.,family visas, licenses, contracts, property leases, insurance, wills).</li><li>Ensure all records are accurate, up to date, and stored safely in accordance with privacy and data protection standards.</li><li>Coordinate with legal, banking, and government entities to submit or retrieve required documentation.</li><li>Maintain confidential databases and document registers, ensuring backups and digital security.</li><li>Assist with organizing personal and corporate paperwork for audits, renewals, and family office meetings.</li><li>Prepare and scan documents, create soft copies, and manage digital folders and drives.</li><li>Handle sensitive family and business information with the utmost discretion.</li><li>Support other administrative functions as required, including correspondence, scheduling, and file retrieval.</li><li>Responsible for corporate secretarial work, including shareholder amendments, license renewals, and company structure updates across UAE government portals.</li></ul>Job Type: Full-time

Document Controller & Corporate Administrator

Gardinia Contracting

<div>
 
 The Document Controller is responsible for managing, organizing, and maintaining company and project documentation to ensure accuracy, compliance, and accessibility for all stakeholders.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Maintain and manage all important documents for the company and projects.
 </li>
 <li>
 Ensure that all documents are properly filed, stored, and accessible when needed.
 </li>
 <li>
 Control issuance, distribution, and receipt of all project-related documents (drawings, specifications, contracts, correspondence, etc.).
 </li>
 <li>
 Prepare and update document registers, logs, and trackers.
 </li>
 <li>
 Ensure that document numbering, revision control, and formatting are followed according to company/project standards.
 </li>
 <li>
 Review documents for accuracy and completeness before distributing.
 </li>
 <li>
 Coordinate with internal teams, contractors, and consultants for document submissions and approvals.
 </li>
 <li>
 Archive and maintain historical records of documentation for future reference.
 </li>
 <li>
 Generate reports on document status and communicate to the relevant stakeholders.
 </li>
 <li>
 Maintain confidentiality and security of sensitive documentation.
 </li>
 </ul>
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree / Diploma in Administration, Engineering, or a related field.
 </li>
 <li>
 Proven experience as a Document Controller, preferably in construction, engineering, or manufacturing industry.
 </li>
 </ul>
 
 
</div>

Al Khayyat Investments (AKI)

<div>
 
 
 JOB PURPOSE:
 
 
 
 GCL is looking to hire a Document Controller who will be responsible for managing, organizing, and controlling all project-related documents and records to ensure compliance with company and project requirements. The Document Controller supports project teams by maintaining accurate documentation for approvals, revisions, and audits, ensuring effective communication and document flow across all stakeholders.
 
 
 
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 <ul>
 <li>
 Receive, register, and distribute all incoming and outgoing project documents.
 </li>
 <li>
 Maintain and update document control systems, including electronic and physical filing systems.
 </li>
 <li>
 Ensure all documents are properly formatted, version-controlled, and meet company and project standards.
 </li>
 <li>
 Track document revisions, approvals, and submissions in accordance with project timelines.
 </li>
 <li>
 Coordinate with internal teams, consultants, and contractors for document submissions, reviews, and approvals.
 </li>
 <li>
 Prepare and maintain logs and reports on document status, distribution, and outstanding actions.
 </li>
 <li>
 Assist in internal and external audits, ensuring compliance with company procedures and quality standards.
 </li>
 <li>
 Manage document archiving, retrieval, and security to ensure data integrity and confidentiality.
 </li>
 <li>
 Support project close-out documentation and handover requirements.
 </li>
 </ul>
 
 
 
 
 
 EXPERIENCE &amp; QUALIFICATION:
 
 
 <ul>
 <li>
 
 Minimum Qualification:
 
 Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, or a related field.
 </li>
 <li>
 
 Minimum Experience:
 
 3&ndash;5 years of experience as a Document Controller, preferably in the construction, engineering, or architectural industry.
 </li>
 </ul>
 
 
 
 
 
 SKILLS, KNOWLEDGE &amp; ABILITIES:
 
 
 <ul>
 <li>
 
 Job Specific:
 
 </li>
 <li>
 Proficiency in document management systems and software (e.g., Aconex, SharePoint, or similar).
 </li>
 <li>
 Strong understanding of document control processes, project documentation standards, and version control.
 </li>
 <li>
 Ability to handle confidential and sensitive information securely.
 </li>
 <li>
 Familiarity with project documentation requirements in design and construction environments.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Generic Skills:
 
 </li>
 <li>
 Excellent organizational and time management abilities.
 </li>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Effective communication and interpersonal skills for coordination across departments.
 </li>
 <li>
 Proficiency in MS Office Suite (Word, Excel, Outlook).
 </li>
 <li>
 Ability to work under pressure and meet tight deadlines.
 </li>
 </ul>
</div>

Amentum

<div>Amentum is a global leader in advanced engineering and innovative technology solutions, trusted by the United States and its allies to address their most significant and complex challenges in science, security and sustainability.
The Catalog and Reporting Manager will be responsible for managing the product catalog and reporting functions for the Defense Logistics Agency (DLA) Full Line Food Service Distribution for Southwest Asian and Eastern Africa (SWAEA) program. This role involves overseeing the creation, maintenance, and accuracy of the customer ordering catalog, as well as generating and analyzing reports that support decision-making and operational efficiency.
Key Responsibilities:<ul>
<li>
Develop, maintain, and update the customer ordering catalog to ensure accurate and comprehensive information on food items available for submission to DLA.</li>
<li>Collaborate with suppliers and internal teams to ensure the timely addition of new products and removal of obsolete items from the catalog.</li>
<li>Implement processes to ensure the accuracy and integrity of catalog data, including product specifications, pricing, and availability.</li>
<li>Conduct regular audits of the catalog to identify discrepancies and implement corrective actions.</li>
<li>Generate and distribute regular reports on inventory levels, product performance, and sales trends to support strategic decision-making.</li>
<li>Analyze data to identify opportunities for cost savings, efficiency improvements, and inventory optimization.</li>
<li>Work closely with operations, logistics, and procurement teams to understand their reporting needs and ensure the catalog aligns with operational requirements.</li>
<li>Serve as a liaison between internal stakeholders and external suppliers to facilitate communication and data exchange.</li>
<li>Oversee the management of catalog and reporting software systems, ensuring they meet organizational needs and are utilized effectively.</li>
<li>Work with IT teams to troubleshoot technical issues and implement enhancements to improve catalog and reporting functionalities.</li>
<li>Provide training and support to staff on the use of catalog and reporting systems, ensuring they are equipped to access and utilize data effectively.</li>
<li>Develop user guides and documentation to assist with onboarding and ongoing training initiatives.</li>
<li>Identify opportunities to streamline catalog management and reporting processes through automation and best practices.</li>
<li>Lead initiatives to enhance the overall efficiency and accuracy of catalog and reporting activities.</li>
<li>Perform other duties as assigned.</li>
</ul>
QUALIFICATIONS<ul>
<li>
Bachelor&rsquo;s degree in Business Administration, Supply Chain Management, Data Management, or a related field.</li>
<li>Minimum of 5 years of experience in catalog management, reporting, or data analysis in the logistics or food service industry.</li>
<li>Knowledge of inventory management principles and practices.</li>
<li>Strong analytical skills with the ability to interpret and present data effectively.</li>
<li>Proficient in catalog management systems, reporting tools, and Microsoft Office Suite.</li>
<li>Must be able to obtain and maintain facility credentials/authorization.</li>
</ul>
PREFERRED QUALIFICATIONS<ul><li>
Experience with DLA policies and procedures.</li></ul>
OTHER RESPONSIBILITIES<ul>
<li>
Safety - Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks, and serving on safety committees and teams.</li>
<li>Quality - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.</li>
<li>Procedure Compliance - Each employee must read, understand, and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to job.</li>
</ul>
This position is pending contract award. 
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.</div>

Catalog and Reporting Manager

DUBAI PROPERTIES GROUP LLC

<ul><li>Lead the full lifecycle of the Document Management System (DMS) implementation—from system design, integration, and migration to deployment, adoption, and continuous optimization—while defining and driving the document management strategy in alignment with the company’s mission, vision, and long-term objectives.</li><li>Establish company-wide document management policies, standards, SLAs, KPIs, and governance frameworks to ensure consistent, compliant, and efficient practices.</li><li>Lead document management initiatives, providing strategic guidance and decision-making for all document control activities.</li><li>Drive the design, implementation, and continuous improvement of the Document Management System (DMS) and document control processes, integrating automation, digital transformation, and industry best practices to enable seamless information governance across the organization.</li><li>Integrate DMS with other organizational systems and applications to streamline workflows further by continuously assessing and optimizing DMS to improve efficiency, user experience, and system performance. Ensure secure migration of documents to the DMS with full integrity, accessibility, and compliance.</li><li>Collaborate with internal stakeholders to integrate DMS with Company systems, workflows, and automation tools, enhancing efficiency, security, and user experience.</li><li>Oversee customization and scalability of the DMS to accommodate all document types and departmental requirements. Ensure all document control processes comply with internal policies, regulatory standards, and audit requirements.</li><li>Maintain comprehensive documentation of processes, milestones, and system performance for audit readiness and governance reporting.</li><li>Implement robust controls over document lifecycle, versioning, retention, archival, and destruction to mitigate organizational risk.</li><li>Lead engagement with senior leadership, department heads, and external partners to align document management practices with organizational needs.</li><li>Drive change management initiatives, including training programs/ sessions, awareness campaigns, and adoption strategies to ensure Company-wide usage of the DMS and smooth adoption and usage.</li><li>Establish and maintain effective communication with stakeholders throughout the project, providing updates and addressing concerns while documenting project process, milestones, and results for future reference and audit purposes.</li><li>Act as a central point of contact for executive reporting on document control performance, challenges, and strategic improvements within Company.</li><li>Monitor and optimize all document management operations, including digital and physical archives, indexing, retrieval, distribution, and workflows.</li><li>Track performance against SLAs and KPIs, identifying gaps, recommending improvements, and implementing best practices.</li><li>Conduct periodic reviews of system performance, security, and efficiency, ensuring alignment with organizational objectives and technological advancements.</li><li>Champion initiatives for process automation, digital transformation, and AI-enabled solutions to advance document management capabilities.</li><li>Promote a culture of continuous improvement, operational excellence, and innovation across the organization’s document management function.</li><li>Stay updated on global best practices, emerging technologies, and trends in document management, control, and automation.</li></ul>

Director - Document Management

Explore 3171+ Records manager in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

3171 records manager jobs IN Dubai United Arab Emirates

Office Secretary and Archive

Document Controller

Document Controller & Corporate Administrator

Document Controller

Document Controller

Catalog and Reporting Manager

Director - Document Management