senior administrative assistant

MAVEN EVENTS

Job Description:Maven Events is hiring an Administrative Assistant with experience in the media or marketing industry. The ideal candidate is organized, detail-oriented, and capable of handling daily administrative tasks while supporting our creative and client teams.You will play a key role in ensuring smooth internal operations and client coordination across various multimedia and marketing projects.Responsibilities:<ul><li>Manage day-to-day administrative tasks: scheduling, documentation, filing, and internal communications</li><li>Coordinate with clients and vendors in both Arabic and English</li><li>Support creative and content teams with media-related documentation and Arabic proofreading</li><li>Organize and maintain records for projects, contracts, and invoices</li><li>Prepare meeting notes, presentations, and client reports</li><li>Track deadlines, follow up on tasks, and help with project coordination</li><li>Assist with production planning, logistics, and agency operations</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Media, Marketing, Business Administration, or related field</li><li>1&ndash;3 years of experience in a media agency, production house, or creative company</li><li>Strong organizational and multitasking skills</li><li>Proficient in Microsoft Office and Google Workspace</li><li>Familiarity with agency processes, production timelines, and content creation workflows</li><li>Positive attitude, high attention to detail, and ability to adapt to fast-paced environments</li></ul>How to Apply:Send your resume to: team@mavenevents.aePlease include &quot;Administrative Assistant - Your Full Name&quot; in the subject line.Join our creative team and let your visuals make an impact!Job Types: Full-time, Permanent

Administrative Assistant

Nationwide Middle East Properties LLC

<div>
 
 
 Administrative Assistant
 
 
 
 
 Company:
 
 Nationwide Middle East Properties
 
 
 
 Location:
 
 Abu Dhabi, United Arab Emirates
 
 
 
 Job Type:
 
 Full-time
 
 
 
 
 
 About
 
 Nationwide Middle East Properties
 
 
 
 
 Nationwide Middle East Properties
 
 is a leading real estate agency in Abu Dhabi, delivering comprehensive property solutions to investors and end-users. We pride ourselves on our professional team and our capability to provide top-tier services in sales, leasing, and property management. We are currently seeking a detail-oriented and IT-savvy Administrative Assistant to join our Inventory Department.
 
 
 
 
 
 
 Job Overview
 
 
 
 We are looking for an organized Administrative Assistant to manage our CRM data and support the inventory team. The ideal candidate is comfortable using digital tools to ensure property listings are accurate, up-to-date, and visually appealing. You will handle CRM data entry, monitor property portals, and utilize your IT skills to assist with inventory reports and basic marketing materials.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 CRM &amp; Inventory Administration
 
 <ul>
 <li>
 Data Management: Serve as the primary support for CRM data entry, ensuring all property details (price, size, location) are recorded accurately.
 </li>
 <li>
 Portal Management: Regularly check property listings on portals (Property Finder, Bayut, Dubizzle) to ensure high quality scores and proper formatting.
 </li>
 <li>
 Verification: Assist in verifying property availability by calling landlords or developers and updating the system status accordingly.
 </li>
 <li>
 Maintain an organized digital filing system for property documents (Title Deeds, Passports, Form A/B).
 </li>
 </ul>
 
 
 
 
 
 IT &amp; Digital Support
 
 
 <ul>
 <li>
 Creative Tasks: Utilize Canva to watermark images, create simple "Just Listed" flyers, or edit property photos for better presentation.
 </li>
 <li>
 Reporting: Manage data tasks using Microsoft Excel (creating inventory stock sheets, pivot tables for availability reports).
 </li>
 <li>
 Troubleshooting: Assist agents with basic CRM usage questions and ensure photos/videos are uploaded correctly to the system.
 </li>
 </ul>
 
 
 
 
 
 Operational Support
 
 
 <ul>
 <li>
 Assist in preparing Forms, MOUs, and listing agreements, ensuring inventory details match the CRM records.
 </li>
 <li>
 Coordinate with the marketing team to ensure "Featured Properties" are highlighted on the website and portals.
 </li>
 <li>
 Ensure the inventory database is kept tidy and professional, removing duplicate or expired listings.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 Total Experience: Minimum of 2 years in an Administrative, Data Entry, or Coordinator role.
 </li>
 <li>
 Industry Experience: Experience working with Real Estate CRMs (e.g., Salesforce, Masterkey, PropSpace) is highly preferred.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 IT Savvy: High proficiency in Microsoft Office Suite (Excel, Word, Outlook) is mandatory.
 </li>
 <li>
 CRM Proficiency: Ability to learn and navigate database software quickly.
 </li>
 <li>
 Creative Tools: Working knowledge of Canva or basic photo editing software for property images.
 </li>
 <li>
 Organizational Skills: Exceptional attention to detail, accuracy in data entry is critical for this role.
 </li>
 <li>
 Communication: Strong verbal and written communication skills in English.
 </li>
 </ul>
 
 
 
 
 
 Benefits
 
 
 
 What We Offer
 
 <ul>
 <li>
 Competitive tax-free salary.
 </li>
 <li>
 Employment Visa and Medical Insurance as per UAE Law.
 </li>
 <li>
 A supportive and professional working environment.
 </li>
 <li>
 Opportunity to gain specialized experience in Real Estate Inventory Management.
 </li>
 </ul>
 
 
 
 
 
 Nationwide MEA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
 
 
</div>

Confidential

<div>
 
 
 About the Organization:
 
 
 
 
 
 
 We are a newly established government organization based in Abu Dhabi, committed to improving education through innovation, high standards of excellence, and strong community involvement. As we build our dynamic team, we are looking for passionate and creative individuals who are ready to shape the future of education in the UAE.
 
 
 
 
 
 
 About the Role:
 
 
 
 
 
 
 We are seeking a talented and detail-oriented Administration Assistant to join our growing team. The ideal candidate will be responsible for coordinating all activities and tasks related to academic affairs, including scheduling courses and the necessary resources for their effective and organized delivery, preparing classrooms (for teaching and administering exams), and communicating and coordinating with suppliers of textbooks and reference materials&mdash;whether print or digital&mdash;as well as other related activities, in accordance with the policies and procedures followed by the department and the organization.
 
 
 
 
 
 
 Tasks and Responsibilities:
 
 
 <ul>
 <li>
 Oversee academic activities in compliance with organizational policies.
 </li>
 <li>
 Provide administrative support for curriculum delivery, student projects, and examinations.
 </li>
 <li>
 Coordinate faculty scheduling, class planning, and exam logistics.
 </li>
 <li>
 Manage student attendance, respond to inquiries, and support educational needs.
 </li>
 <li>
 Collaborate with departments, HR, and external partners to support faculty, staffing, and onboarding.
 </li>
 <li>
 Maintain academic records and assist with accreditation processes and review visits.
 </li>
 <li>
 Ensure effective use of resources, including textbooks, library systems, and facilities.
 </li>
 <li>
 Perform additional duties as assigned by management.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications and Experience:
 
 
 <ul>
 <li>
 Diploma or Bachelor's degree in Educational Administration, Human Resources Management, or a related field.
 </li>
 <li>
 Professional experience from 0 to 2 years in coordinating academic affairs within the academic or educational sector, or a related field.
 </li>
 <li>
 Prior experience in coordinating academic affairs within reputable academic or educational institutions is preferred.
 </li>
 </ul>
 
 
</div>

Wio Bank

<div>
 
 About Wio
 
 
 
 Wio Bank is a leading one-of-a-kind financial platform that is revolutionizing the banking industry in the MENA region. Our platform is here to reboot personal and business banking in the digital age. Our personalised features and seamlessly integrated services are built around your needs, helping you spend, save, and plan for your future.
 
 
 
 About The Role
 
 
 
 We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide high-level administrative and operational support to our senior leadership team within our fast-paced digital banking environment. This role is pivotal in ensuring the smooth functioning of executive responsibilities and enhancing the efficiency of our leadership team.
 
 
 If you thrive in dynamic environments, excel at multitasking, and enjoy solving problems before they arise&mdash;this may be the perfect opportunity for you.
 
 
 Key Responsibilities
 
 
 Executive Support
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to three senior executives, including complex calendar management, meeting coordination, and travel arrangements.
 </li>
 <li>
 Prepare and organize executive materials, such as reports, presentations, meeting briefs, and follow-ups.
 </li>
 <li>
 Serve as a professional point of contact for internal teams, clients, partners, and external stakeholders on behalf of the executives.
 </li>
 <li>
 Proactively manage day-to-day priorities, anticipating needs and ensuring timely execution of tasks.
 
 
 </li>
 </ul>
 Meeting &amp; Event Coordination
 
 
 <ul>
 <li>
 Schedule and manage meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
 </li>
 <li>
 Coordinate executive events&mdash;both internal and external&mdash;including logistics, communications, and resource planning.
 
 
 </li>
 </ul>
 Office &amp; Administrative Management
 
 
 <ul>
 <li>
 Manage daily administrative operations, including ordering and maintaining office supplies and managing office equipment for executive use.
 </li>
 <li>
 Maintain organized filing systems (digital and physical) and ensure accurate record keeping.
 </li>
 <li>
 Identify and recommend improvements to optimize administrative workflows and increase efficiency.
 
 
 </li>
 </ul>
 Project &amp; Initiative Support
 
 
 <ul>
 <li>
 Assist executives with ongoing projects, including data collection, research, preparation of reports, and tracking of milestones and deadlines.
 </li>
 <li>
 Collaborate with other departments to ensure successful execution and alignment of cross-functional initiatives.
 
 
 </li>
 </ul>
 Confidentiality &amp; Professionalism
 
 
 <ul>
 <li>
 Handle sensitive information with the highest level of confidentiality, discretion, and integrity.
 </li>
 <li>
 Maintain a high standard of professionalism in all communications and interactions, internally and externally.
 
 
 </li>
 </ul>
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.
 </li>
 <li>
 Outstanding organizational and time-management skills, with the ability to manage multiple priorities effectively.
 </li>
 <li>
 Excellent verbal and written communication skills. Fluency in Arabic is preferred, alongside proficiency in English.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (e.g., Google Workspace, Slack, Zoom).
 </li>
 <li>
 Strong sense of ownership, discretion, and attention to detail.
 </li>
 <li>
 Ability to work independently, adapt quickly, and handle confidential information with care.
 
 
 </li>
 </ul>
 Why Join Us
 
 
 At Wio, we&rsquo;re on a mission to transform the banking experience through technology, innovation, and customer-first thinking. As an Executive Assistant, you'll be working at the heart of our leadership team, enabling their success and driving impact across the organization.
</div>

Executive Assistant

Lovino real estate

ResponsibilitiesLovino Real Estate is Hiring &ndash; Admin Executive<ul><li>We are looking for an experienced and efficient Admin Executive to join our team in Abu Dhabi.</li></ul>Listing Management:<ul><li>Create, update, and maintain property listings across portals and CRM systems</li><li>Ensure accuracy of property details, pricing, and visuals</li><li>Coordinate with agents to gather complete listing information</li></ul>Administrative Support:<ul><li>Handle calls, emails, and client inquiries professionally</li><li>Schedule property viewings and manage appointment calendars</li><li>Maintain organized records of listings, leads, and transactions</li></ul>Marketing Coordination:<ul><li>Liaise with photographers and videographers for property shoots</li><li>Assist in preparing marketing materials and social media content</li><li>Monitor listing performance and suggest improvements</li></ul>Team Collaboration:<ul><li>Support agents with documentation and listing updates</li><li>Ensure smooth communication between departments</li><li>Assist in onboarding new listings and coordinating with developers</li></ul>What We Offer:<ul><li>Competitive salary</li><li>Visa provided</li><li>Professional and supportive work environment</li></ul>Job Requirements:<ul><li>Strong communication and organizational skills</li><li>Familiarity with real estate platforms (Bayut, Property Finder, etc.)</li><li>Basic knowledge of CRM systems and Microsoft Office</li><li>Arabic language skills are a strong advantage</li><li>Positive attitude and willingness to learn</li></ul>Experience Required: Minimum 1 year in UAE Real Estate or Administrative RoleLanguage Preference : Arabic speaker preferredThis role is ideal for someone who can confidently handle operations and admin duties while being a key support to the HR function.Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Admin: 1 year (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>

PROPERTY SHOP INVESTMENT LLC - HQ

Personal Assistant to Executive LeadershipAbu Dhabi, UAE | Full-Time | OnsiteAs Property Shop Investments (PSI)&mdash;the UAE&rsquo;s #1 real estate company with 1,300+ professionals across 50+ nationalities&mdash;continues its ambitious global expansion, we are looking for a highly organized, proactive, and experienced Personal Assistant to support our Executive Leadership Team.This is a high-impact role within the Executive Office, ideal for a professional who thrives in a fast-paced, confidential, and results-driven environment.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage executive calendars, meetings, and complex travel arrangements</li><li>Prepare presentations, agendas, reports, and briefing documents</li><li>Handle confidential correspondence and official communications with discretion</li><li>Screen, prioritize, and manage communications on behalf of the Executive Office</li></ul>Operational &amp; Strategic Coordination<ul><li>Liaise with internal departments to align with leadership priorities</li><li>Prepare executive summaries, business reports, and project updates</li><li>Attend meetings when required, manage minutes, and track follow-ups</li><li>Support strategic initiatives and special leadership projects</li></ul>Travel, Events &amp; Office Coordination<ul><li>Organize domestic and international travel, visas, and logistics</li><li>Coordinate executive participation in meetings, conferences, and corporate events</li><li>Maintain organized records, databases, and executive documentation</li><li>Communicate professionally with senior stakeholders, partners, and external entities</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>4&ndash;6 years of experience supporting senior leadership as an Executive/Personal Assistant</li><li>Excellent written and verbal communication skills in English and Arabic</li><li>Strong organizational, multitasking, and time-management abilities</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>High level of professionalism, discretion, integrity, and presentation skills</li></ul>What We Offer<ul><li>Competitive, tax-free salary</li><li>Company-sponsored UAE visa and health insurance</li><li>Structured onboarding and continuous learning through PSI Academy</li><li>Direct exposure to senior leadership and strategic decision-making</li><li>Opportunity to be part of PSI&rsquo;s international and European expansion</li><li>Dynamic, collaborative, and diverse work environment</li><li>Regular team activities and corporate events</li></ul>Why Join PSI?<ul><li>Award-winning real estate leader with 13 consecutive years of excellence</li><li>Work closely with top developers including Aldar, Modon, Emaar, and Imkan</li><li>Be part of a diverse team of 1,300+ professionals from 50+ nationalities</li><li>Live and work in Abu Dhabi, one of the world&rsquo;s safest and most future-focused cities</li></ul>Apply online or share your CV at darshika.chugh@psinv.netJob Type: Full-timeApplication Question(s):<ul><li>Can you join immediately?</li><li>Are you fluent in Arabic and English?</li></ul>Experience:<ul><li>Personal Assistant: 1 year (Preferred)</li></ul>Location:<ul><li>Abu Dhabi (Preferred)</li></ul>Work Location: In person

Executive Assistant to CEO

Confidenial Company

Personal Assistant to Executive LeadershipAbu Dhabi, UAE | Full-Time | OnsiteAs Property Shop Investments (PSI)&mdash;the UAE&rsquo;s #1 real estate company with 1,300+ professionals across 50+ nationalities&mdash;continues its ambitious global expansion, we are looking for a highly organized, proactive, and experienced Personal Assistant to support our Executive Leadership Team.This is a high-impact role within the Executive Office, ideal for a professional who thrives in a fast-paced, confidential, and results-driven environment.Interested candidates please send your cv - darshika.chugh@psinv.netKey ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage executive calendars, meetings, and complex travel arrangements</li><li>Prepare presentations, agendas, reports, and briefing documents</li><li>Handle confidential correspondence and official communications with discretion</li><li>Screen, prioritize, and manage communications on behalf of the Executive Office</li></ul>Operational &amp; Strategic Coordination<ul><li>Liaise with internal departments to align with leadership priorities</li><li>Prepare executive summaries, business reports, and project updates</li><li>Attend meetings when required, manage minutes, and track follow-ups</li><li>Support strategic initiatives and special leadership projects</li></ul>Travel, Events &amp; Office Coordination<ul><li>Organize domestic and international travel, visas, and logistics</li><li>Coordinate executive participation in meetings, conferences, and corporate events</li><li>Maintain organized records, databases, and executive documentation</li><li>Communicate professionally with senior stakeholders, partners, and external entities</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>4&ndash;6 years of experience supporting senior leadership as an Executive/Personal Assistant</li><li>Excellent written and verbal communication skills in English and Arabic</li><li>Strong organizational, multitasking, and time-management abilities</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>High level of professionalism, discretion, integrity, and presentation skills</li></ul>What We Offer<ul><li>Competitive, tax-free salary</li><li>Company-sponsored UAE visa and health insurance</li><li>Structured onboarding and continuous learning through PSI Academy</li><li>Direct exposure to senior leadership and strategic decision-making</li><li>Opportunity to be part of PSI&rsquo;s international and European expansion</li><li>Dynamic, collaborative, and diverse work environment</li><li>Regular team activities and corporate events</li></ul>Why Join PSI?<ul><li>Award-winning real estate leader with 13 consecutive years of excellence</li><li>Work closely with top developers including Aldar, Modon, Emaar, and Imkan</li><li>Be part of a diverse team of 1,300+ professionals from 50+ nationalities</li><li>Live and work in Abu Dhabi, one of the world&rsquo;s safest and most future-focused cities</li></ul>Job Type: Full-time

Explore 556+ Senior administrative assistant in Abu Dhabi United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

556 senior administrative assistant jobs IN Abu Dhabi United Arab Emirates

Administrative Assistant

Administrative Assistant

Administrative Assistant

Executive Assistant

Administrative Assistant

Executive Assistant to CEO

Executive Assistant