site operations coordinator

Gardensouq.com

About Us:Ghafat Zayed Nursery is a well-established landscaping and irrigation company in Dubai, providing comprehensive services from plant supply to site maintenance. We are looking for a proactive and organized Site Operations &amp; Client Coordinator to act as the link between our clients and on-site operations teams. We specialize in transforming spaces through our curated selection of indoor and outdoor plants, designer pots, garden d&eacute;cor, water fountains, and landscaping services key, link between our on-site teams and valued clients.. Our goal is to bring nature and beauty into every environment we touch.Role Overview:As a Site Operations &amp; Client Coordinator, you will manage and monitor project execution at client sites while ensuring a smooth and positive client experience. You'll work closely with the landscaping, design, and delivery teams to ensure timely completion of projects and client satisfaction.Key Responsibilities:<ul><li>Oversee daily activities at residential or commercial project sites</li><li>Coordinate between internal teams (landscaping, delivery, sales) and clients</li><li>Ensure accurate execution of designs and installations (plants, d&eacute;cor, fountains, etc.)</li><li>Act as the main point of contact for clients during site visits and execution</li><li>Track project progress, resolve site-level issues, and report updates</li><li>Verify delivery and installation of correct items as per project plan</li><li>Ensure all client queries and concerns are addressed promptly and professionally</li><li>Maintain site documentation and daily work logs</li></ul>Requirements:<ul><li>Experience in site coordination, client service, or field project support</li><li>Strong interpersonal and communication skills</li><li>Good organizational and problem-solving ability</li><li>Basic knowledge of plants, pots, landscaping, or outdoor d&eacute;cor is a strong plus</li><li>Ability to work on-site, sometimes in outdoor conditions</li><li>Detail-oriented and comfortable managing multiple sites or clients</li><li>Valid driving license.</li></ul>Remark :We have chosen the title &quot;Site Operations &amp; Client Coordinator&quot; as it clearly represents the responsibilities of the role, overseeing on-site activities and coordinating with clients during project execution.Compared to &quot;On-Site Client Support Executive&quot;, which sounds more customer service-focused, this title is more balanced and better suited to someone who will manage both site operations and client communication in a professional setting.Salary Range: NegotiableHow to ApplyApply directly via Indeed Only shortlisted candidates will be contacted.Job Types: Full-time, PermanentApplication Question(s):<ul><li>Do you have relevant experience/ How many years?</li><li>Do you have an accredited qualification or degree in Customer Relationship Management, Business Administration, or a related field?</li></ul>

Site Operations & Client Coordinator/On-Site Client Support Executive

Madar Building Materials

Job Description:We are looking for a Manpower Operations Coordinator to oversee and manage our workforce deployment and site operations within the steel industry. The ideal candidate will coordinate with HR, project, and site teams to ensure effective manpower utilization, attendance tracking, and timely allocation of labour resources.Key Responsibilities:<ul><li>Plan and coordinate manpower allocation across multiple project sites</li><li>Maintain and update daily manpower deployment reports</li><li>Monitor attendance, leave, and overtime records of workers</li><li>Liaise with site supervisors to ensure adequate staffing levels</li><li>Support recruitment and mobilization of new employees as per project requirements</li><li>Handle transfers, replacements, and demobilization processes</li><li>Ensure compliance with company policies and UAE labour regulations</li><li>Coordinate with HR and Accounts departments for payroll and OT calculations</li></ul>Requirements:<ul><li>Minimum 2 years of experience in manpower coordination or operations (preferably in construction, steel, or industrial sector)</li><li>Strong organizational and communication skills</li><li>Proficiency in MS Excel and reporting tools</li><li>Ability to work in a fast-paced environment and handle multiple priorities</li></ul>Benefits:<ul><li>Salary: AED 3,000 &ndash; 3,500</li><li>Other benefits as per UAE Labor Law</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Manpower Operations Coordinator – Steel Industry

Khazna Data Centers

<div>
 
 
 Khazna
 
 was
 
 founded in 2012 and
 
 has grown rapidly into becoming the leading and trusted wholesale Data Center provider in the Middle East and North Africa region. Through our Data Centers, we provide industry benchmark levels of power supply and cooling services to better serve the growing need for data center operations in the UAE and wider region.
 
 
 
 
 
 We are looking for a Site Administrator who will be responsible for maintaining organized and updated documents for the data centre operation. The role is responsible for overseeing site operations, coordinating site activities, managing documentation, and ensuring efficient communication among teams. This role is critical for maintaining smooth and effective site operations and providing administrative support to ensure all site operations functions run efficiently.
 
 
 
 
 
 
 Key Accountabilities:
 
 
 
 
 
 <ul>
 <li>
 Ensure site adherence to health, safety, and environmental regulations.
 </li>
 <li>
 Assist in the preparation of safety reports and maintain records of compliance activities.
 </li>
 <li>
 Provide comprehensive administrative support to the Site Operations Manager and other site operations staff.
 </li>
 <li>
 Manage office supplies, equipment, and inventory, ensuring availability and functionality.
 </li>
 <li>
 Maintain and organize site documentation, including reports, records, and correspondence.
 </li>
 <li>
 Ensure all documentation is accurate, up-to-date, and compliant with company policies and regulations.
 </li>
 <li>
 Facilitate effective communication between site staff, management, and external stakeholders.
 </li>
 <li>
 Coordinate and schedule meetings, including preparing agendas and distributing minutes.
 </li>
 <li>
 Coordinate with vendors for site services and supplies, managing contracts and service agreements as needed.
 </li>
 <li>
 Coordinate and support the site operations team with the CAFM planning of the preventive maintenance and corrective maintenance activities of site facilities.
 </li>
 <li>
 Coordinate with site operations team, vendors and contractors to receive maintenance reports timely to enable prompt reporting as per set frequencies and deadlines.
 </li>
 <li>
 Address and resolve facility-related issues promptly with the relevant stakeholders.
 </li>
 <li>
 Assist in managing site operations, including scheduling, logistics, and coordination of site activities.
 </li>
 <li>
 Process purchase orders, invoices, and expense reports in accordance with company procedures.
 </li>
 <li>
 Track and manage site-related budgets and expenditures.
 </li>
 <li>
 Ensure site IT systems and equipment are operational and assist with troubleshooting as needed.
 </li>
 <li>
 Coordinate with IT support for technical issues and system updates.
 </li>
 <li>
 Prepare and submit regular reports on site operations, incidents, and other relevant metrics.
 </li>
 <li>
 The job holder is required to foresee and meet current and potential challenges presented by rapid operational and staff growth in creating and implementing effective human resources strategy.
 </li>
 <li>
 The job holder exercises financial authority as per the level established by Khazna management and stipulated in the authority matrix.
 </li>
 </ul>
 
 
 
 
 
 Minimum Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Associate&rsquo;s degree in business administration, Management, or a related field; Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Minimum of 3 years of experience in an administrative operations role, preferably within a similar industry.
 </li>
 <li>
 Strong organizational and time-management abilities.
 </li>
 <li>
 Proficiency in CAFM &amp; office software (e.g., Microsoft Office Suite) and basic IT troubleshooting.
 </li>
 <li>
 Ability to handle sensitive information with discretion and confidentiality.
 </li>
 <li>
 Strong problem-solving skills and attention to detail.
 </li>
 <li>
 Excellent written communication &amp; organizational skills with analytical ability to extract information and know where information is retained.
 </li>
 </ul>
 
 
 
 
 
 Working Conditions:
 
 
 
 
 
 <ul>
 <li>
 Office environment with occasional exposure to site facilities and operational areas.
 </li>
 <li>
 May require occasional lifting of office supplies and equipment.
 </li>
 <li>
 Standard working hours (max. 48Hrs per week) with flexibility as needed for site operations.
 </li>
 </ul>
 
 
</div>

Site Administrator

Travco Properties

<div>
 
 
 Job Summary:
 
 
 
 
 The Site Administrator is responsible for providing comprehensive administrative, operational, and logistical support at the site. This role ensures smooth day-to-day site operations by managing documentation, coordinating communication between site and head office, and overseeing the company&rsquo;s fleet to ensure efficient utilization, compliance, and cost control. The Site Administrator plays a key role in maintaining operational efficiency and supporting management in achieving project goals.
 
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Oversee daily site operations, administrative tasks, and logistics.
 
 </li>
 <li>
 Maintain accurate records of site documentation, reports, and correspondence.
 
 </li>
 <li>
 Support the Site Manager in coordination.
 
 </li>
 <li>
 Monitor and manage the company&rsquo;s vehicle fleet, including maintenance, allocation, and compliance.
 
 </li>
 <li>
 Track vehicle usage, fuel consumption, and performance for operational efficiency.
 
 </li>
 <li>
 Ensure all site operations and fleet activities comply with company policies, safety standards, and regulations.
 
 </li>
 <li>
 Prepare and submit regular administrative, operational, and fleet reports.
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Logistics, or a related field.
 
 </li>
 <li>
 Minimum 3 years of experience preferable in site administration, logistics, or fleet management.
 
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
 
 </li>
 <li>
 Excellent organizational, communication, and coordination skills.
 
 </li>
 <li>
 Strong problem-solving abilities and attention to detail.
 
 </li>
 <li>
 Ability to manage multiple priorities and work effectively under pressure.
 
 </li>
 </ul>
</div>

Site Admin Specialist

DGA Infratech

Job description: Project Management Executive &ndash; GurugramLocation: Gurugram Salary Range: &#8377;20,000 &ndash; &#8377;25,000 per month Department: Projects &amp; Operations Employment Type: Full-timeIntroductionGilco Global is committed to delivering premium mobility solutions &mdash; elevators, escalators, and dumbwaiters &mdash; that define reliability, safety, and design excellence. Since 2014, we have proudly served India&rsquo;s evolving infrastructure landscape, partnering with reputed clients across residential, commercial, and institutional segments.As the Indian partner of ORONA (Spain) and SJEC (China) &mdash; globally established OEMs known for engineering precision and compliance with EN81 European standards &mdash; Gilco Global ensures 100% imported solutions manufactured at source.With a growing footprint across India, including projects in metros, airports, hospitals, hospitality, and premium residential spaces, we are now strengthening our Gurugram project operations with a dynamic Project Management Executive to support execution excellence on-site and off-site.Key Responsibilities Project Coordination (Daily)<ul><li>Prepare, monitor, and update project schedules and activity trackers.</li><li>Map site prerequisites before execution and ensure readiness logs are maintained.</li><li>Track daily progress reports and coordinate with site engineers and vendors.</li><li>Maintain project communication records, emails, and updates on FieldCircle (FC) or equivalent software.</li><li>Support documentation for installation, commissioning, and maintenance handovers.</li></ul>Operations &amp; Reporting<ul><li>Track cash flow and project-related expenses; maintain cost control logs.</li><li>Update and reconcile project ledgers in coordination with Accounts.</li><li>Prepare purchase requisitions, comparative statements, and vendor follow-ups.</li><li>Manage coordination between procurement, stores, and site for timely material delivery.</li></ul>Vendor &amp; Team Coordination<ul><li>Conduct vendor verification (KYC) and ensure documentation compliance.</li><li>Obtain and analyze minimum three rate quotations and prepare logic-based recommendations.</li><li>Coordinate with subcontractors and vendors for project timelines and billing validation.</li><li>Encourage teamwork and collaboration across site engineers, subcontractors, and backend teams to ensure smooth execution and accountability.</li><li>Work closely with the Project Manager / Installation Manager for task closure and reporting.</li></ul>Quality &amp; Compliance<ul><li>Ensure adherence to EN81 standards, site safety, and company quality protocols.</li><li>Support inspection readiness and documentation for project audits.</li></ul>Requirements<ul><li>Graduate in Engineering / Business Administration / Operations Management.</li><li>2&ndash;4 years&rsquo; experience in project coordination, site operations, or vendor management (mobility, electrical, or construction sectors preferred).</li><li>Proficiency in Excel, FieldCircle (or equivalent project tools), and documentation workflows.</li><li>Strong organizational and follow-up skills; ability to handle multiple stakeholders.</li><li>Detail-oriented, structured, and proactive with communication and accountability.</li><li>Demonstrated ability to build rapport, motivate teams, and maintain alignment between field and office functions.</li></ul>Why Join Gilco Global? At Gilco, every project is a promise &mdash; to deliver mobility that elevates lives. As a Project Management Executive, you&rsquo;ll work at the intersection of engineering and execution, ensuring that every installation reflects precision, safety, and efficiency. This is a role where process meets purpose, and where your coordination ensures that progress keeps moving &mdash; literally and figuratively.How to Apply Interested candidates may send their updated resume to hr@gilcoglobal.in with the subject line: &ldquo;Application for Project Management Executive &ndash; Gurugram Office.For queries, please reach us at 1800-3133-33551Job Type: Full-timeBenefits:<ul><li>Cell phone reimbursement</li><li>Health insurance</li><li>Paid time off</li><li>Provident Fund</li></ul>Work Location: In person (Gurugram)Job Type: Full-timePay: &#8377;18,000.00 - &#8377;25,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Health insurance</li><li>Provident Fund</li></ul>Work Location: In person

Project Lead

Polytest Laboratories

Roles &amp; Responsibilities:<ul><li>Coordinate and manage operations and maintenance (O&amp;M) activities at Sewage Treatment Plants (STP), Effluent Treatment Plants (ETP) and Water Treatment Plants (WTP) on various sites.</li><li>Manage manpower allocation, scheduling, training, and performance at the sites, including operator grade manpower.</li><li>Procure necessary resources and materials from HO for smooth site operations.</li><li>Conduct regular inspections visits to ensure compliance with safety and environmental regulations.</li><li>Troubleshoot and resolve operational issues at the sites promptly.</li><li>Train and handle necessary manpower effectively.</li><li>Prepare reports on site activities, performance, and maintenance activities.</li><li>Maintain documentation and records related to operations and maintenance activities.</li></ul>Desired Candidate Profile:<ul><li>Any graduate, preferably BSc/MSc.</li><li>2-3 years&rsquo; experience in operations and maintenance of STP, ETP, WTP and Swimming Pools, or Facility Management sector.</li><li>Ability to work effectively with teams and customers.</li><li>Clear and effective communication, both verbal and written.</li></ul>About Company Polytest Laboratories Limited has been operating and maintaining (O&amp;M) wastewater treatment plants across India for over 35 years. Our focus is to deliver service of ETP / STP operations different industries.Currently, we are looking for skilled team members to join us. At Polytest, you will receive comprehensive training to tackle operational challenges in operations and maintenance.It will offer you a valuable on-the-job learning opportunity and a holistic career growth.Website: www.polytestlaboratories.comJob Types: Full-time, PermanentPay: &#8377;25,000.00 - &#8377;30,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Paid sick time</li><li>Paid time off</li><li>Provident Fund</li></ul>Work Location: In person

Operations and Maintenance Engineer

Site Coordinator (must driving license) - (Construction industry only)Salary: AED 3,000 &ndash; 5,000Accommodation Provided, mandate driving licenseRole Overview:We are seeking a proactive Site Coordinator to oversee daily site activities, coordinate with project teams, manage manpower, and ensure smooth site operations and documentation flow.Location: UAEAvailability: Immediate joiners preferredIf you&rsquo;re ready to grow your career with us,hr@oasisadvisory.ae and info@oasisadvisory.aeJob Type: Full-timePay: AED3,500.00 - AED5,000.00 per month

Site Coordinator - Construction Industry Only

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