supplier coordinator

Metropolitan Capital Real Estate

<div>
 
 
 Job Overview:
 
 
 
 The
 
 Holiday Home Supplier Coordinator
 
 is responsible for managing and coordinating the supply chain for all furnished apartments under Metropolitan&rsquo;s holiday home department. This role ensures that each unit is stocked with essential supplies, branded amenities, and household items in line with Metropolitan&rsquo;s hospitality standards.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Procurement &amp; Stock Management
 
 
 <ul>
 <li>
 Source and maintain a steady supply of
 
 branded towels, linens, bathroom amenities, kitchen essentials, and guest supplies
 
 .
 </li>
 <li>
 Establish and manage relationships with
 
 cleaning, laundry, furnishing, and hospitality suppliers
 
 .
 </li>
 <li>
 Maintain a
 
 warehouse stock
 
 for continuous supply to all units.
 </li>
 <li>
 Monitor and track inventory levels using the
 
 PMS (Property Management System)
 
 .
 </li>
 <li>
 Ensure reordering of supplies before stock runs low.
 </li>
 </ul>
 
 
 2. Logistics &amp; Distribution
 
 
 <ul>
 <li>
 Coordinate with
 
 housekeeping and operations teams
 
 to deliver required items to apartments
 
 before guest check-ins
 
 .
 </li>
 <li>
 Schedule and oversee deliveries of household supplies (toiletries, coffee, sugar, water, kitchen items, etc.).
 </li>
 <li>
 Ensure that all branded items are
 
 replenished after every checkout
 
 .
 </li>
 </ul>
 
 
 3. Quality Control &amp; Compliance
 
 
 <ul>
 <li>
 Inspect all delivered supplies to ensure they meet
 
 hospitality and branding standards
 
 .
 </li>
 <li>
 Work with vendors to ensure timely
 
 supply of high-quality products
 
 .
 </li>
 <li>
 Ensure that all supplier contracts comply with
 
 Abu Dhabi&rsquo;s short-term rental regulations and DCT standards
 
 .
 </li>
 </ul>
 
 
 4. Cost &amp; Budget Management
 
 
 <ul>
 <li>
 Negotiate contracts with suppliers to
 
 get the best pricing
 
 and
 
 manage operational costs
 
 .
 </li>
 <li>
 Prepare and track supplier invoices and payments with the
 
 finance team
 
 .
 </li>
 <li>
 Provide
 
 monthly reports
 
 on procurement costs, stock levels, and supplier performance.
 </li>
 </ul>
 
 
 5. Coordination with Other Departments
 
 
 <ul>
 <li>
 Work closely with the
 
 operations and housekeeping team
 
 to ensure timely delivery of stock.
 </li>
 <li>
 Coordinate with the
 
 finance team
 
 to process supplier invoices and manage budgets.
 </li>
 <li>
 Liaise with the
 
 guest relations team
 
 to gather feedback and improve supply quality.
 </li>
 </ul>
 
 
 
 
 
 6. Cleaning &amp; Check-out Coordination:
 
 
 <ul>
 <li>
 Coordinate with the
 
 cleaning company
 
 to schedule cleaning services
 
 immediately after check-out
 
 .
 </li>
 <li>
 Ensure that all
 
 housekeeping teams have the required supplies
 
 before every cleaning session.
 </li>
 <li>
 Oversee the
 
 laundry collection and delivery process
 
 to ensure fresh linens and towels are always available.
 </li>
 <li>
 Conduct
 
 quality checks
 
 after cleaning and report any issues (damages, missing items, etc.) to the
 
 operations team
 
 .
 </li>
 <li>
 
 Review and verify cleaning reports submitted by the cleaning company
 
 to ensure all tasks have been completed properly.
 </li>
 </ul>
 
 
 
 
 
 7. Home Insurance Price Comparison:
 
 
 <ul>
 <li>
 
 Research and compare competitive home insurance packages
 
 for holiday home owners.
 </li>
 <li>
 Gather
 
 quotes from multiple insurance providers
 
 and submit options operations team.
 </li>
 <li>
 Ensure that the selected insurance policies meet
 
 DCT Abu Dhabi requirements
 
 for holiday homes.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 
 ✔
 
 Experience in supply chain, procurement, or hospitality industry (preferably in short-term rentals).
 
 
 
 ✔
 
 Strong negotiation skills and ability to manage vendor relationships.
 
 
 
 ✔
 
 Knowledge of hospitality and housekeeping standards.
 
 
 
 ✔
 
 Organizational skills to manage inventory and logistics efficiently.
 
 
 
 ✔
 
 Ability to work with PMS (Property Management System) to track stock.
 
 
 
 ✔
 
 Understanding of DCT Abu Dhabi regulations for holiday homes (preferred).
 
 
 
 ✔
 
 Fluent in English
 
 
 
 
 
 
 
 Key Performance Indicators (KPIs):
 
 
 
 📌
 
 Stock Availability
 
 &ndash; No last-minute shortages before guest check-ins.
 
 
 📌
 
 Cost Efficiency
 
 &ndash; Keeping procurement costs within budget.
 
 
 📌
 
 Supplier Performance
 
 &ndash; Timely delivery and quality of supplies.
 
 
 📌
 
 Guest Satisfaction
 
 &ndash; Ensuring branded supplies meet premium hospitality standards.
 
</div>

Supply Coordinator - Holiday homes

AQUALIS

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<li>Qualify providers for awarded projects by following the procurement process with due regard to project scope and client stakeholder requirements.</li>
<li>Communication and management of required compliance documents.</li>
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<li>Collection and maintenance of project dates for high volume providers and maintenance visits.</li>
<li>Problem solving and clear communication to enable efficient and effective provider management decisions.</li>
<li>Data entry in various software systems as assigned.</li></ul></div>

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KOHLTECH LLC.

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Masonic Home Of Florida

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