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support staff admin hr administrative assistant ii

Worley

<div>Building on our past. Ready for the future
Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
PURPOSE OF POSITION:
Provide secretarial and administrative support and services to the relevant group.
KEY ACCOUNTABILITIES OF POSITION:
<ul><li>Provide the relevant group or team with administrative and clerical support when required
</li><li>Prepare and distribute incoming and outgoing correspondence
</li><li>Program and file documentation and set up and maintain group filing
</li><li>Monitor and, when required, purchase stationary and other office supplies
</li><li>Assist with a range of administrative activities including;
 
1. Preparation of expense reports
 </li></ul>2.Processing of purchase orders/invoices
<ul><li>Arrange meetings, including organising equipment requirements, ordering of food and beverages and clearing up meeting rooms at completion of meetings.
</li><li>Arrange and make travel and accommodation arrangements
</li><li>Support the administration teams of other groups when required due to absences
</li><li>Perform reception cover when required
</li><li>Assist with the creation and preparation of correspondence for internal and external clients, documents, presentations and/or publications
</li><li>Provide customer service and ensure that information provided to clients is accurate, timely and in accordance with policy and procedure
 
ESSENTIAL SKILLS / COMPETENCIES REQUIRED:
</li></ul>Job Specific:
<ul><li>Highly competent in MS Office suite
</li><li>Proven time management and organisational skills
 
Standard Competencies:
</li><li>Pro-active, goal oriented with excellent attention to detail.
</li><li>Excellent customer focus and able to consistently meet WorleyParsons and its clients needs.
</li><li>Effectively manages change to work tasks and the work environment, and assists others with adapting to change.
</li><li>A person of integrity who is trusted by others and consistently honours their commitments.
</li><li>Able to identify issues, problems and opportunities; make timely decisions; develop appropriate and innovative solutions; and ask for assistance if required.
</li><li>Excellent verbal and written communications skills, including the ability to convey information and ideas to individuals and groups, and make presentations when required.
</li><li>Demonstrates initiative and a willingness to learn and continuously improve on performance.
</li><li>Able to work on multiple projects of various size and complexity.
</li>Able to work effectively in small to large multi-disciplinary teams, and share and transfer knowledge within teams. 
<li>
</li></ul>Required:
<ul><li>Experience in the relevant discipline in the same or similar industry, including previous administrative experience 
 
QUALIFICATION, ACCREDITION, TRAINING:
</li></ul>Required:
<ul><li>No formal qualifications required.
</li><li>HSE CAPEBILITIES: All Personnel
</li><li>Demonstrate a visible and active commitment to:
 
I. personal well-being;
 </li></ul>II. healthy and safe workplaces and activities; and
 III. continuously improve WorleyParsons health, safety and environmental performance. 
 
GENERAL ACCOUNITIBILITIES: All Personnel
 <ul><li>Deliver quality services and demonstrate a commitment to understand and meet customer needs.
 </li><li>Demonstrate a visible and active commitment to achieving the OneWay Vision and its associated requirements.
 </li><li>Travel as required, including travel related to projects and to maintain links with other WorleyParsons offices.
 </li><li>Act in the best interests of WorleyParsons at all times.
 </li><li>Perform any other duties that are reasonably required from time to time.
</li></ul>#LI-Onsite
Moving forward together
We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</div>
 <ul><li>Experience in the relevant discipline in the same or similar industry, including previous administrative experience</li><li>
HSE CAPEBILITIES: All Personnel</li><li>
No formal qualifications required.</li><li>
Required:</li><li>
Able to work effectively in small to large multi-disciplinary teams, and share and transfer knowledge within teams.</li></ul>

Support Staff Admin/HR (Administrative Assistant II)

Regatta Capital Holding

We are currently seeking a detail-oriented and proactive HR Admin to join our Human Resource team.Responsibilities:<ul><li>Responsible for all Admin related tasks staffs residency (renewal / transfers / overseas)</li><li>Oversee onboarding of locally hired candidates and manage hiring documentation.</li><li>Maintain accurate digital and physical files, update HR databases</li><li>Maintains compliance with country employment laws and regulations</li><li>Responsible for staffs passports and follow up passports renewal and transfer information.</li><li>Electronic forms for the Public Authority for Manpower (Slots/Mandoops/Authorized signatories).</li><li>Responsible for company licenses-Establishing/renewal (Commercial license/Advertisement license/Health license/Fire license/Traffic authorized signature/Chamber of Commerce and Industry certificates/Balance sheet/Import license).</li><li>Responsible for follow up on company contracts.</li><li>Handling petty cash ,preparing and submitting all transactions related to ministerial sites in Kuwait.</li><li>Responsible for company trademarks registration.</li><li>Responsible for Kuwaitis social security registration.</li><li>Follow up on the company's insurance policies.</li><li>Insurance cards New/Renewals request and distribution</li><li>Overseeing Staff accommodation, inspections , upkeep and managing new requests</li></ul>Requirements:<ul><li>Diploma or Degree in human resource, Business administration or related field.</li><li>Proven experience in an administrative role, in HR</li><li>Well versed with the government related procedures of new arrivals residencies, residency transfer, renewals and health card procedures.</li><li>Experience in F&amp;B industry preferred</li><li>Must be bilingual, Excellent verbal and written communication</li><li>Strong organizational and multitasking skills.</li></ul>Interested candidates, forward your resumes. Job Type: Full-time

HR Admin Officer

ajial

Job Overview We are seeking a dynamic and motivated Instructional Student Assistant to support educational programs and administrative functions within our academic environment. This paid position offers an exciting opportunity for students to gain valuable office management, clerical, and customer service experience while contributing to the success of our educational initiatives. The ideal candidate will be energetic, highly organized, and possess excellent communication skills, with a passion for assisting others and fostering a positive learning atmosphere.Responsibilities<ul><li>Provide front desk support by greeting visitors, students, and staff in a friendly and professional manner</li><li>Manage multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette</li><li>Assist with data entry, filing, and maintaining accurate records using Microsoft Office, Google Workspace, and other office software</li><li>Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings</li><li>Handle clerical duties including proofreading documents, managing correspondence, and organizing files</li><li>Offer customer support by addressing questions or concerns from students and staff promptly and courteously</li><li>Perform basic bookkeeping tasks using QuickBooks or similar accounting software when needed</li><li>Contribute to maintaining a well-organized office environment through filing, inventory management, and general administrative support</li></ul>Skills<ul><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools</li><li>Excellent organizational skills with the ability to multitask effectively in a fast-paced setting</li><li>Bilingual abilities are highly desirable to assist diverse student populations</li><li>Previous office experience or clerical experience is preferred to ensure smooth daily operations</li><li>Knowledge of office management procedures including calendar management and data entry techniques</li><li>Exceptional phone etiquette with experience managing multi-line phone systems and providing customer service support</li><li>Attention to detail for proofreading documents and maintaining accurate records</li><li>Strong time management skills to prioritize tasks efficiently and meet deadlines</li><li>Personal assistant or medical/dental receptionist experience is a plus for understanding front desk responsibilities</li><li>Familiarity with bookkeeping or financial record-keeping using QuickBooks is advantageous</li></ul>Join us in creating an engaging learning environment while developing your professional skills! This role offers a vibrant work atmosphere where your organizational talents and positive attitude will make a meaningful impact. We are committed to supporting your growth through comprehensive training and ongoing opportunities for advancement.Job Type: Full-timePay: KD2.261 - KD2.723 per hourWork Location: In person

Instructional Student Assistant

BJ Beauty Cosmetics

We are seeking a qualified Social Media &amp; Marketing Admin Assistant to support daily marketing operations, social media activities, event preparation, and product launch initiatives.Key Responsibilities&middot; Create and publish daily Instagram and TikTok posts, reels, and stories based on current trends.&middot; Draft and send marketing emails/letters to influencers and makeup artists; manage sample product dispatch and follow-up.&middot; Coordinate events, contact suppliers/organizers, and assist with B2B promotional proposals.&middot; Support product launches, attend expos to promote and sell products, and assist the Operations Manager with assigned tasks.Skills:&middot; Experience in social media management or marketing support.&middot; Strong knowledge of Instagram, TikTok, and trending content.&middot; Excellent communication and organizational skills.&middot; Experience in influencer coordination or events is an advantage.&middot; Creative, proactive, and interested in the beauty industry.Qualifications&middot; Female Arab based in Kuwait&middot; Knowledge in photography, video shooting and editing&middot; Speaking/Writing English and Arabic language.&middot; Flexible at work and duty hoursJob Type: Full-timeExperience:<ul><li>social media marketing: 3 years (Required)</li></ul>

Social Media & Marketing Admin Assistant

American International University, Kuwait

<div>
 
 
 Job Title:
 
 Administrative Assistant
 
 
 
 
 
 
 Classification:
 
 Institutional Support
 
 
 
 Reports To:
 
 Department Head
 
 
 
 Location:
 
 Al Jahra, Kuwait
 
 
 
 
 
 
 Job Purpose
 
 
 
 The Administrative Assistant provides comprehensive administrative and clerical support to ensure smooth daily operations within the assigned department. This role manages communication, scheduling, and documentation while maintaining an organized, efficient, and professional office environment that supports departmental and institutional goals.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Serve as the primary point of contact for the department, ensuring professional communication and customer service.
 </li>
 <li>
 Coordinate calendars, meetings, and departmental schedules to support efficient workflow.
 </li>
 <li>
 Prepare correspondence, reports, and presentations with accuracy and attention to detail.
 </li>
 <li>
 Manage filing systems, records, and document archiving to maintain organized operations.
 </li>
 <li>
 Process purchase requests, supply orders, and reimbursements in coordination with Finance.
 </li>
 <li>
 Assist in onboarding new employees, coordinating access, workspace setup, and documentation.
 </li>
 <li>
 Support event coordination, including logistics, catering, and travel arrangements.
 </li>
 <li>
 Maintain office inventory, monitor equipment, and ensure operational readiness.
 </li>
 <li>
 Uphold confidentiality while handling sensitive information and personnel records.
 </li>
 <li>
 Provide support for special projects and administrative initiatives as assigned.
 </li>
 </ul>
 
 
 
 
 
 Required Skills and Qualifications
 
 
 <ul>
 <li>
 Strong organizational and multitasking abilities in a fast-paced environment.
 </li>
 <li>
 Excellent communication and interpersonal skills in English; Arabic required.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 High attention to detail, accuracy, and professionalism.
 </li>
 <li>
 Ability to manage confidential information with discretion.
 </li>
 <li>
 Effective team collaboration and independent task management skills.
 </li>
 </ul>
 
 
 
 
 
 Education and Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Minimum of three (3) years of administrative or clerical experience in a professional setting.
 </li>
 <li>
 Demonstrated experience managing correspondence, reports, and records.
 </li>
 <li>
 Bilingual proficiency in English and Arabic preferred.
 </li>
 </ul>
 
 
 
 
 
 About American International University
 
 
 
 American International University (AIU) is a private institution in Kuwait, founded in 2019, offering undergraduate programs based on the American higher education model. AIU provides degree programs in Engineering, Architecture and Design, and Business Administration, with English as the language of instruction.
 
 
 
 
 
 The University is committed to fostering intellectual, cultural, and personal growth for all members of its community, preparing graduates for leadership roles in a global society.
 
 
 
 
 
 For more information, visit: www.aiu.edu.kw
 
 
 
 
 
 
 How to Apply
 
 
 
 Interested candidates should visit the Job Opportunities section on our website and submit a resume and cover letter via: https://aiu.edu.kw/careers/jobs
 
</div>

Administrative Assistant for Registration

Administrative Assistant for General Administration

Alghanim INDUSTRIES

Date: 8 Dec 2025
 
Location: 
KW
 
Company: 
Alghanim Industries
 
Long Description Job Summary
 The Assistant HR Manager will play an important role in supporting in implementing HR strategies and initiatives that contribute to organizational success. This role will provide hands-on assistance to enhance the HR Business Partnering function by working closely with line managers and employees to deliver effective people solutions aligned with business priorities.
 
Job Responsibilities
 Support implementing HR business partnering practices that improve employee experience and business performance.
 Support on facilitation of the performance management cycle, ensuring effective goal setting, feedback, and appraisal processes that support business outcomes.
 Assist in implementing talent management strategies to attract, retain, and develop top talent
 Participate in interviews, assessments, and selection decisions as part of the talent acquisition process
 Identify training needs and coordinate learning programs to build capability across the business unit.
 Drive engagement activities and cultural enhancement programs to promote a positive work environment.
 Support implementing reward processes in line with company policies and corporate guidelines.
 Support resolution of employee relations issues, ensuring fair and consistent application of policies
 Contribute to HR analytics, reporting, and continuous improvement efforts.
 Ensure efficient execution of HR processes in compliance with company policies.
 Candidate Requirements
 Education: Bachelor’s degree in human resources, Business Administration, or a related field.
 Experience: 6+ years of progressive HR experience in HRBP or generalist roles.
 
Skills & Competencies: 
Strong interpersonal and communication skills.
 Problem-solving, decision-making, and conflict resolution abilities.
 High attention to detail and accuracy in execution.
 Strategic mindset with hands-on operational execution.
 Organizational and time management skills.
 Bilingual proficiency required – fluent in English and Arabic both written and spoken.
 
Education

Assistant HR Manager

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