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customer service coordinator

tender coordinator

Designsmith Interior & Construction LLC

Key Responsibilities:• Review and analyze tender documents and requirements from clients.• Coordinate the end-to-end tender process including pre-qualification questionnaires (PQQs), requests for proposal (RFPs), and invitation to tender (ITT).• Prepare, compile, edit, and proofread bid documents and submissions to ensure accuracy and consistency.• Liaise with subject matter experts to collect technical, commercial, and legal input.• Ensure all technical submittals as per RFPs are met at the highest quality.• Track tender deadlines and ensure all submissions are made on time.• Maintain a database of past tenders, templates, and supporting documents.• Identify and mitigate potential risks associated with the tender process.• Conduct post-tender reviews and feedback analysis to improve future submissions.

Tender Coordinator

Archirodon Construction (Overseas) Company limited

<ul><li>Analyses tender specifications, drawings, and other documentation to prepare comprehensive cost estimates.</li><li>Prepares the Bills of Quantities and other quantitative reports as required.</li><li>Prepares materials and subcontract enquiries.</li><li>Liaises with suppliers and subcontractors to ensure that comprehensive and consistent</li><li>quotations are received.</li><li>Evaluates materials and subcontracts quotations.</li><li>Develops detailed cost estimates including both direct and general costs.</li><li>Assists in the preparation of the tender schedule.</li><li>Creates level 2 schedules.</li><li>Assists in the compilation of the technical submittals.</li><li>Maintains comprehensive records of cost estimation data, ensuring data integrity and accessibility for future reference.</li><li>Prepares risk and opportunity analysis.</li><li>Commercial engineering: prepares selling price analyses and price estimates</li><li>Prepares basic cash flow scenarios.</li><li>Co-ordinates with other departments in obtaining specialist advice and input into the tender as required.</li><li>Prepares and presents presentations for internal (within company) and external (partners</li><li>/clients) purposes.</li><li>Prepares interfacing plans, DORs, BOQ splits, and other documents related to JVs and</li><li>Consortia.</li><li>Liaises with partners to ensures comprehensive and consistent joint tender preparation</li></ul>

Tendering Engineer

Top Rock Interiors

Job Description :<div><div><div> Coordinate, supervise and review work of assigned department personnel to ensure accuracy and completeness Lead estimates at all phases/levels as required by project and delivery method with relative accuracy: Concept, Schematic, Design Development, Construction Documents, etc. Act as an Estimating Team Leader on various projects, thus coordinating the total estimating effort relevant to a particular project or proposals as assigned. Train and develop department personnel. Study and analyze the full tender documents/package Prepare quantity take-off from drawings &amp; specifications (pre-contract and post-contract) Conducting a site visit Attending pre and post tender meetings and sending tender queries for client s clarification Responsible for close coordination with other company departments such as Design, Finance, Engineering, and Project teams Prepare the subcontractor/supplier bid packages from tender documents and floating inquiries to collect quotations and prepare comparison statements Prepare tender deliverables (technical and commercial), Offer letters, BOQ's and contract conditions, sub-contract Agreements and Variation orders, as well as checking and certification of subcontractor invoices Provide Control all stages of the project within predetermined budget and expenditure Liaising with suppliers and subcontractors and negotiate with contractors and suppliers Identify costs by analyzing labor, material, and time requirements. Coordinate with client consultant team and identify contractor s variation claims in the project (additions and savings) as per the drawings, specifications, and ongoing de-snagging works
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Lead Estimator

Sierra Turnkey Contracting LLC

1. Tender and Estimation<ul><li>Review tender documents, drawings, and specifications to fully understand the project scope.</li><li>Prepare detailed and accurate cost estimates for bespoke joinery, fit-out works, and interior finishes.</li><li>Carry out quantity take-offs for materials, fittings, hardware, and finishes.</li><li>Analyze project risks, constraints, and opportunities to optimize pricing strategies.</li><li>Develop and maintain a database of unit rates, supplier pricing, and labor costs.</li><li>Ensure all estimates comply with technical and commercial requirements.</li></ul>2. Supplier and Subcontractor Liaison<ul><li>Obtain competitive quotations from suppliers and subcontractors for materials, fittings, and specialist trades.</li><li>Evaluate quotations based on price, quality, and lead times.</li><li>Negotiate favorable terms and build strong working relationships with vendors.</li></ul>3. Cost Management and Reporting<ul><li>Prepare cost summaries, bills of quantities (BOQs), and cost comparisons.</li><li>Support the project team with cost planning and value engineering suggestions.</li><li>Assist in budget preparation and post-tender reviews.</li><li>Track actual project costs versus estimates for continuous improvement.</li></ul>4. Coordination and Communication<ul><li>Work closely with project managers, designers, and procurement teams to clarify scope and ensure accurate costing.</li><li>Attend tender meetings, site visits, and client presentations as required.</li><li>Provide technical input and advice to ensure practical and cost-effective solutions.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>

Estimator- Joinery/Fit Out

Boston Scientific

.Key Responsibilities Leadership &amp; People Development Lead and develop the Country Quotes &amp; Tender Leads across GEM, fostering a high-performing and collaborative team culture. Ensure consistent standards, clear accountability, and alignment with regional objectives. Coach and mentor team members to strengthen technical, commercial, and compliance capabilities. Conduct regular team reviews, performance evaluations, and best practice sharing sessions to drive continuous improvement. Strategy &amp; Alignment Coordinate and align with Regional Directors, Country Managers, and Sales Leaders to ensure tender strategies, pricing, and submissions are consistent with business priorities, profitability targets, and market access strategies. Monitor and analyze upcoming tenders across direct and distributor markets, ensuring early visibility and alignment on go/no-go decisions. Build and maintain a regional tender intelligence database capturing historical data, competitor benchmarks, win/loss ratios, and lessons learned. Partner with divisional and regional stakeholders to prioritize tenders that align with growth, profitability, and product lifecycle objectives. Governance &amp; Risk Management Drive commercial governance by enforcing pricing policies, approval matrices, and compliance with internal and external regulations. Oversee risk assessments for high-value or complex tenders, coordinating reviews with Legal, Finance, Regulatory, and Compliance functions. Ensure contract execution, extensions, and documentation are properly managed and aligned with corporate standards. Coordinate post-tender activities, including clarifications, negotiations, and objections when appropriate, ensuring accountability for results. Process Leadership &amp; Capability Development Act as the regional center of excellence for tendering, ensuring process harmonization, documentation standards, and audit readiness. Develop and deploy standardized tools, templates, and training to strengthen local and distributor capability in tender management and compliance. Partner with Commercial Excellence, Supply Chain, and O2C teams to digitize and automate tender tracking and reporting systems (SAP, Magellan, or local platforms). Identify and implement continuous improvement initiatives to increase efficiency, transparency, and tender success rate. Analytics &amp; Performance Management Establish and monitor key tender KPIs, including win rate, cycle time, pricing accuracy, and compliance metrics. Prepare regular regional reports and insights for leadership to support decision-making. Conduct quarterly tender performance reviews with country and cluster teams to share performance results, risks, and improvement plans. Collaboration &amp; Communication Build strong, value-based relationships with governmental and private procurement bodies to position Boston Scientific as a trusted partner. Facilitate transparent communication across Sales, Legal, Finance, Regulatory, Supply Chain, and Commercial Excellence functions. Represent GEM in regional and global tender initiatives, ensuring local needs and best practices are shared effectively.Qualifications &amp; Experience University degree in Business, Economics, Engineering, or a related discipline. Minimum 10 years of experience in tenders, pricing, or commercial operations within the medical device or healthcare industry. Proven track record in leading multi-country tender operations and managing cross-functional teams.&nbsp;

Quotes & Tenders Manager , GEM

INTERNI

Job Title: Tender &amp; Procurement Assistant (Interior Contracting / Fit-Out)Location: Dubai, UAE (Office-based)Employment Type: Full TimeStart Date: ImmediateSalary: AED 4,000/month + CommissionIndustry: Interior Fit-Out, Design &amp; Build, FF&amp;E Procurement, Villas &amp; HospitalityRole SummaryWe&rsquo;re seeking a Tender &amp; Procurement Assistant with strong technical, organizational, and communication skills to support vendor coordination, quotation workflows, and tender submissions. You will assist in preparing bids, collecting supplier data, and maintaining structured procurement pipelines across luxury residential and hospitality projects.Key Responsibilities<ul><li>Support in the preparation of complete tender submissions (technical &amp; commercial)</li><li>Issue and follow-up RFQs for subcontractors, suppliers, and vendors</li><li>Assist in preparing quotation comparisons, pricing tables, and compliance matrices</li><li>Organize and maintain structured procurement files in Odoo and Excel</li><li>Liaise with designers, quantity surveyors, and project managers to ensure accuracy of BOQs and pricing</li><li>Help develop and maintain a digital vendor catalog (FF&amp;E / OS&amp;E / MEP / finishes / joinery)</li><li>Track lead times, delivery terms, and coordinate with the installation team</li></ul>Qualifications &amp; Skills<ul><li>Minimum 2 years&rsquo; experience in fit-out, interiors, or construction tendering/procurement </li><li>Experience with vendor negotiation and quotation analysis</li><li>Strong proficiency in Excel and ideally Odoo ERP</li><li>Ability to read and understand BOQs, technical drawings, and specifications</li><li>Fluent English (spoken/written);</li><li>Detail-oriented, fast, and methodical in managing multi-line items and submissions</li></ul>How to ApplySend your updated CV, short cover letter, and any relevant files (sample BOQ, vendor list, tender package)Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>How many years of experience do you have in procurement within the interior design or fit-out industry?</li><li>Which types of materials or vendor categories have you worked with?</li><li>Can you describe a successful negotiation you've led that resulted in cost savings?</li><li>Have you previously handled international suppliers or managed imports (e.g., from Italy, Asia, or Europe)?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>English (Required)</li><li>arabic (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Tender & Procurement Assistant (Construction & Interiors)

DSV - Global Transport and Logistics

Overview Join to apply for the Procurement Specialist role at DSV - Global Transport and LogisticsJoin to apply for the Procurement Specialist role at DSV - Global Transport and LogisticsGet AI-powered advice on this job and more exclusive features.Job Req Number: 101377Time Type: Full TimeDSV is truly a global player offering services worldwide and operating in more than 90 countries and over 75,000 employees, we thrive within an international network of partners and agents. Every day, we aim to open many opportunities for you to develop your career on an international scale, promoting customers first, best performance & true collaboration - we are One DSV!We are offering you the opportunity to become DSV UAE's new Procurement Specialist. The primary job of this role is to procure and negotiate rates for DSV business in line with the market and in a manner that positions DSV to be able to win more bids. Network pricing and business conversion within the DSV organization, considering the company's interest, are pivotal for this role. The Procurement Specialist is characterized by high attention to detail, accuracy, ability to meet deadlines, and the ability to work with large and complex pricing files. This person should be able to understand the big picture, identify trends and highlight them to management to allow DSV to be better positioned to win. In addition, maintains & further develops market intelligence in close collaboration with other stakeholders such as Operations, Sales & Management.Reporting Line:Report to: Procurement ManagerDirect subordinates: n/a Responsibilities <ul><li>Manage and respond to spot quotation requests as well as RFQs in line with customer's need for FCL, LCL, OOG (including Project cargo)</li><li>Manage the timelines and submission dates effectively</li><li>Coordinate for competitive buy rates with carriers and other key stakeholders</li><li>Effectively communicate with carriers and build relationships with key decision makers</li><li>Be accountable for content, quality and review of customer requirements, documents</li><li>Play a key role in the development of Pricing / Tender Management services to drive efficiencies and innovation</li><li>Manage feedback from customers analyzing the responses to understand the impact on current key trade lanes</li><li>Develop a broad understanding of market rates and dynamics</li><li>Monitor and update commercial price lists</li><li>Identifies opportunities to optimize sales and profitability through pricing strategies</li><li>Coordinate, facilitate and drive winning tender and implementation processes</li><li>Collaborate with main stakeholders in line with pricing desk processes and requirements</li><li>Establish strong relationships with various internal and external stakeholders</li><li>Establish pricing levels in accordance with company guidelines</li><li>Be able to acknowledge and understand company capabilities and identify improvement areas where needed</li></ul> RFPs/RFQs - Key responsibilities <ul><li>Dissect and review tender documents in detail and validate summaries</li><li>Convert customer rate sheet into internal rate format (if not already done so by Global Tender team)</li><li>Identify what costs/rates need to be procured and what can be sourced from core tender database</li><li>Initiate procurement for the relevant services offered to customer</li><li>Convert rate/cost input from DSV stakeholders into customer rate sheets</li></ul> Communication Internal - Commercial, DSV Network, OperationsExternal - DSV Vendors Qualifications & Characteristics <ul><li>Min 3 years of experience working in Pricing within freight forwarding industry.</li><li>Strong data analysis, problem solving and strategy development skills.</li><li>Proven ability to create and coordinate tender proposals / pricing inquiries.</li><li>Advanced knowledge of Excel is a must.</li><li>Excellent negotiation skills.</li><li>Detail-oriented and accurate.</li><li>Shipping / Freight Forwarding experience.</li><li>Good communication and organization skills.</li><li>Ability to define requirements, analyse facts, and determine relevant solutions/actions to be taken.</li></ul>DSV - Global Transport and LogisticsWorking at DSV means playing in a different league.As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be.Start here. Go anywhereVisit and follow us on LinkedIn and Facebook. Seniority level <ul><li>Associate</li></ul> Employment type <ul><li>Full-time</li></ul> Job function <ul><li>Purchasing and Supply Chain</li><li>Industries: Transportation, Logistics, Supply Chain and Storage</li></ul>Referrals increase your chances of interviewing at DSV - Global Transport and Logistics by 2x Head of Procurement - Construction industry Dubai, Dubai, United Arab Emirates 1 year ago Officer - Procurement (National Development) Dubai, Dubai, United Arab Emirates 7 hours agoDubai, Dubai, United Arab Emirates 5 hours ago Procurement Officer - Projects Experience We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Procurement Specialist

Explore 799+ Tender coordinator in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.