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tender coordinator

Alpha Signs & Advertising Company

Job Title: Tender &amp; Estimation Coordinator Location: Dubai, UAE Employment Type: Full-TimeKey Responsibilities<ul><li>Coordinate and manage the full tendering and estimation process for signage, advertising, and related construction projects.</li><li>Prepare and compile tender documents, including BOQs, cost estimates, pricing schedules, and technical submissions in line with client and consultant requirements.</li><li>Review tender drawings, specifications, and RFQs to identify scope, quantities, risks, and commercial requirements.</li><li>Solicit, analyze, and compare quotations from suppliers, subcontractors, and fabricators, ensuring accuracy and competitiveness.</li><li>Maintain and update cost databases, supplier price lists, and historical project data to support accurate estimating.</li><li>Coordinate with engineering, design, production, and project teams to ensure complete and compliant tender submissions.</li><li>Prepare tender clarifications, value engineering proposals, and commercial clarifications as required.</li><li>Track tender deadlines, submissions, revisions, and outcomes, maintaining proper records and documentation.</li><li>Assist in post-tender negotiations, contract award documentation, and handover to the project execution team.</li><li>Ensure confidentiality and compliance with company procedures throughout the tendering process.</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree / Diploma in Engineering, Quantity Surveying, Construction Management, or a related field.</li><li>Minimum 3&ndash;5 years of experience in tendering and estimation within the construction, signage, fit-out, fa&ccedil;ade, or manufacturing sectors (UAE experience preferred).</li><li>Strong understanding of BOQs, cost estimation, tender procedures, and contractual terms.</li><li>Proficiency in MS Excel and MS Office Suite; experience with estimating software is an advantage.</li><li>Ability to read and interpret technical drawings, specifications, and scope documents.</li><li>Excellent analytical, organizational, and time-management skills.</li><li>Strong communication skills in English (Arabic is a plus).</li><li>Ability to work under pressure and meet tight tender deadlines.</li></ul>Job Type: Full-time

Tender & Estimation Coordinator

Dubai

About Biopharma SA:Biopharma SA is a leading pharmaceutical company committed to developing and delivering innovative products that address unmet medical needs. We are dedicated to improving patient health and supporting healthcare systems through our strong commitment to research, high-quality manufacturing, and collaboration with healthcare professionals.Position Overview:<ul><li>Tender Identification and Evaluation: Identifying and evaluating pharmaceutical tender opportunities across the UAE and potentially other GCC markets. ( MOH/ SEHA/DHA/ MOD/MOI etc).</li><li>Tender Preparation and Submission: Preparing, compiling, and submitting tender documents in compliance with requirements.</li><li>Opportunity Management: Identify, source, and qualify relevant pharmaceutical tender opportunities in government and private sectors, including public health insurers.</li><li>Bid Preparation: Manage end-to-end proposal development, coordinating cross-functional teams (Sales, Regulatory, Finance, Supply Chain) to gather data, write content, and create compliant submissions.</li><li>Strategy &amp; Analysis: Develop winning bid strategies, analyse tender documents, assess risks, and conduct cost/price calculations.</li><li>Compliance &amp; Submission: Ensure all bids meet strict regulatory standards, company policies, and client specifications, often involving electronic submission platforms.</li><li>Contract &amp; Stakeholder Management: Negotiate terms, manage contract finalization, and maintain strong relationships with clients (e.g., Ministry of Health), wholesalers, and internal teams.</li><li>Internal Liaison: Collaborating with internal departments (regulatory, supply chain, finance) to gather necessary information. ( Ex factory price/ CIF/ Mode of transport/ Data logger required / Storage condition during transportation, Payment method, tender fees)</li><li>Tender Management: Ensuring timely submission, tracking progress, addressing clarifications and required number of samples etc</li><li>Relationship Building: Developing and maintaining relationships with key stakeholders and government authorities- tender committee/ end user/ technical Evalution team etc</li><li>Analysis and Improvement: Analysing tender outcomes and providing recommendations for future improvements.</li><li>Negotiation: Participating in tender and contract negotiation meetings with Suppliers</li><li>Communication: Communicating effectively with clients during the tendering process.</li><li>Data Management: Maintaining databases for pre-qualifications, tenders, and results.</li><li>Reporting: Preparing monthly managerial reports</li><li>Job Title: Tender Department Head</li><li>Skills and Qualifications:</li><li>Education: Graduate in Pharmacy or a related field, with an MBA in Marketing being a strong advantage.</li><li>Experience: 5-7 years of experience in pharmaceutical tendering, specifically within UAE and GCC markets.</li><li>Language Skills: Fluency in English and Arabic is often an advantage.</li><li>Technical Skills: Proficiency in Microsoft Office, particularly Excel, Power Point, and Word.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Tender Department Head

Talent Fusion HR

Preparing commercial comparison and scoring sheets; coordinating withConsultants and RUDs for technical scoring; gathering Audited FinancialStatements (AFS), sharing with Finance for review, and adjusting scoring asrequired; compiling to approve the Recommendation for Award (RAA).Upon RAA approval, releasing Letters of Award (LOAs) / Notices to Proceed(NTPs), contract issuance and organize kick-off meetings when necessary.Ensuring Expressions of Interest (EOls) and Non-Disclosure Agreements (NDAs)are signed before tender issuance; revising and approving RAT if the minimumvendor requirement is not met; preparing complete tender packages includingITT, Conditions of Contract, etc.Sourcing new Consultants, Specialist Consultants, Contractors, andSubcontractors; updating the Master Vendor List regularly; complete vendorprequalification (VPQ) in line with company policies and procedures, andmaintaining strong professional relationships with all vendors.Planning procurement activities in line with the approved strategy andprocurement plan; aligning with RUD on the vendor shortlist, compiling therecommendation for Approval of Tender (RAT}, and obtain necessary approvalsas per P&amp;C Delegation of Authority (DOA).Reviewing Purchase Requisitions (PRs), including Scope of Works (SOW)/ Termsor Reference (TOR)/ Drawings/BOQ/Specifications, and attached tenderdocuments; proposing suitable vendors for tender invitationsJob Type: Full-timePay: AED15,000.00 - AED25,000.00 per monthApplication Question(s):<ul><li>What is your notice period ?</li></ul>Experience:<ul><li>Residential Contracting Project : 10 years (Required)</li></ul>Work Location: In person

Senior Contracts and Commercial Administrator

Portait cafe

Key Responsibilities Areas and Activities Of the Role:Ensure responsibilities are fulfilled with a high quality and in a cost-effective manner Calculate upfront, high-level project cost estimates to Design Sectors and Geographies during the project sales process, as requiredSupport Design Sectors, Design Departments and Geography Managers in addressing tender queries submitted by contractors during tendering phase concerning conditions of contract and Bills of QuantitiesEnsure client satisfaction with quantity surveying deliverablesSupport clients during negotiations with contractors during the tendering phase in coordination with respective Project Managers, as neededAnalyse the design drawings and perform quantity take-off from detailed design drawings to prepare Bills of Quantities (BOQ) and determine the quantities of materials to be used during constructionGuide the contacting of suppliers to research and obtain unit rates to be used for construction cost estimatesConduct a unit rate and cost analysis for various design options presented by design teams for projects of high complexity, as neededLead the development of Bills of Quantities and ensure all key elements are included and comments from relevant design Sectors and Departments are incorporatedCoordinate with the subcontractors.Lead the coordination with design teams and the Specifications Engineers for the development, consolidation and incorporation of specifications (e.g. outline specifications, performance specifications, detailed specifications)Prepare conditions of contract and instructions to tenderers as per FIDIC conditions and questionnaire replies received from clients/consultant.Lead the consolidation of the final tender documents as per project requirementsLead the development of pre-qualification documents and the preparation of instructions to tenderersPrepare and issue addenda during the tendering stage to address tender queries received from contractors related to Bills of QuantitiesReview contractors&rsquo; bid submissions and prepare Tender Evaluation Reports and post-tender clarifications, as neededDevelop contract documents and Conditions of Contract upon awarding the project to contractorAssess variations and evaluate claims on additional works submitted by the contractor during the supervision stage, as neededQualification, Technical Skills and Competencies required to Execute this Role:Bachelor&rsquo;s degree in civil engineeringIn depth knowledge of quantity surveying best practicesUnderstanding of international engineering standards and codesKnowledge of local engineering-related rules and regulations in the Middle EastGood communication skillsPresent cost estimation for changes in project scope of work to client through Senior Project Manager during the supervision stage, as neededProvide support to sites by addressing questions about conditions of contracts and commercial issues, as neededReview and evaluate interim payment application raised by the contractor during the supervision stage and conduct necessary verifications before issuing a payment certificate on behalf of the client, as needed Implement corporate policies and proceduresJob Type: Full-timeExperience:UAE: 5 years (Required)Job Types: Full-time, Permanent

Senior Quantity Surveyor

DSV - Global Transport and Logistics

Overview Join to apply for the Procurement Specialist role at DSV - Global Transport and LogisticsJoin to apply for the Procurement Specialist role at DSV - Global Transport and LogisticsGet AI-powered advice on this job and more exclusive features.Job Req Number: 101377Time Type: Full TimeDSV is truly a global player offering services worldwide and operating in more than 90 countries and over 75,000 employees, we thrive within an international network of partners and agents. Every day, we aim to open many opportunities for you to develop your career on an international scale, promoting customers first, best performance & true collaboration - we are One DSV!We are offering you the opportunity to become DSV UAE's new Procurement Specialist. The primary job of this role is to procure and negotiate rates for DSV business in line with the market and in a manner that positions DSV to be able to win more bids. Network pricing and business conversion within the DSV organization, considering the company's interest, are pivotal for this role. The Procurement Specialist is characterized by high attention to detail, accuracy, ability to meet deadlines, and the ability to work with large and complex pricing files. This person should be able to understand the big picture, identify trends and highlight them to management to allow DSV to be better positioned to win. In addition, maintains & further develops market intelligence in close collaboration with other stakeholders such as Operations, Sales & Management.Reporting Line:Report to: Procurement ManagerDirect subordinates: n/a Responsibilities <ul><li>Manage and respond to spot quotation requests as well as RFQs in line with customer's need for FCL, LCL, OOG (including Project cargo)</li><li>Manage the timelines and submission dates effectively</li><li>Coordinate for competitive buy rates with carriers and other key stakeholders</li><li>Effectively communicate with carriers and build relationships with key decision makers</li><li>Be accountable for content, quality and review of customer requirements, documents</li><li>Play a key role in the development of Pricing / Tender Management services to drive efficiencies and innovation</li><li>Manage feedback from customers analyzing the responses to understand the impact on current key trade lanes</li><li>Develop a broad understanding of market rates and dynamics</li><li>Monitor and update commercial price lists</li><li>Identifies opportunities to optimize sales and profitability through pricing strategies</li><li>Coordinate, facilitate and drive winning tender and implementation processes</li><li>Collaborate with main stakeholders in line with pricing desk processes and requirements</li><li>Establish strong relationships with various internal and external stakeholders</li><li>Establish pricing levels in accordance with company guidelines</li><li>Be able to acknowledge and understand company capabilities and identify improvement areas where needed</li></ul> RFPs/RFQs - Key responsibilities <ul><li>Dissect and review tender documents in detail and validate summaries</li><li>Convert customer rate sheet into internal rate format (if not already done so by Global Tender team)</li><li>Identify what costs/rates need to be procured and what can be sourced from core tender database</li><li>Initiate procurement for the relevant services offered to customer</li><li>Convert rate/cost input from DSV stakeholders into customer rate sheets</li></ul> Communication Internal - Commercial, DSV Network, OperationsExternal - DSV Vendors Qualifications & Characteristics <ul><li>Min 3 years of experience working in Pricing within freight forwarding industry.</li><li>Strong data analysis, problem solving and strategy development skills.</li><li>Proven ability to create and coordinate tender proposals / pricing inquiries.</li><li>Advanced knowledge of Excel is a must.</li><li>Excellent negotiation skills.</li><li>Detail-oriented and accurate.</li><li>Shipping / Freight Forwarding experience.</li><li>Good communication and organization skills.</li><li>Ability to define requirements, analyse facts, and determine relevant solutions/actions to be taken.</li></ul>DSV - Global Transport and LogisticsWorking at DSV means playing in a different league.As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be.Start here. Go anywhereVisit and follow us on LinkedIn and Facebook. Seniority level <ul><li>Associate</li></ul> Employment type <ul><li>Full-time</li></ul> Job function <ul><li>Purchasing and Supply Chain</li><li>Industries: Transportation, Logistics, Supply Chain and Storage</li></ul>Referrals increase your chances of interviewing at DSV - Global Transport and Logistics by 2x Head of Procurement - Construction industry Dubai, Dubai, United Arab Emirates 1 year ago Officer - Procurement (National Development) Dubai, Dubai, United Arab Emirates 7 hours agoDubai, Dubai, United Arab Emirates 5 hours ago Procurement Officer - Projects Experience We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Procurement Specialist

Toshiba Europe Ltd

Job PurposeThe Tendering Engineer will be responsible for preparation of the bids and proposals as per requirement of the client and instruction from the HODs of the Commercial and Engineering department.Roles &amp; Responsibilities<ul><li>Review tender documents to ensure compliance with technical and commercial requirements.</li><li>Coordinate with design, procurement, and project teams to finalize bids.</li><li>Prepare technical submissions, clarifications, and client queries.</li><li>Prepare pre-tender clarifications on scope of works and list out missing documents, specifications if any.</li><li>Finalize pre-tender clarifications in coordination with engineering team and submit to client in coordination with the commercial team.</li><li>Follow up engineering team to prepare base design drawings such as overall SLD and substation layout.</li><li>Ensure compliance to clients technical specifications for bid preparation.</li><li>Prepare general bid documents such as project execution strategy, manpower histogram, etc.</li><li>Regular follow up with procurement team for getting proposals from the vendors / suppliers / sub-contractors.</li><li>Prepare accurate cost estimates for projects based on drawings, specifications, and RFQs.</li><li>Identify risks, value engineering opportunities, and competitive pricing strategies.</li><li>Maintain updated supplier and sub-contractor databases for pricing in coordination with procurement team.</li><li>Ensure all tender documentation is submitted on time and in correct format in coordination with commercial team.</li><li>Post bid clarifications and other activities such as revisiting the cost and optimize etc. until the result of the bid is announced by the client.</li><li>Perform any other related tasks assigned as per the directives of the Tendering Manager, Senior Group Engineering Manager and the HOD (Engineering).</li></ul>Qualifications &amp; ExperienceEducational Qualification: Bachelor's degree in electrical engineering.Experience<ul><li>A minimum of 7+ years of relevant experience as a Tendering Engineer, preferably, in the UAE substation (PT&amp;D) construction industry in the GCC/UAE.</li><li>Experience in tendering works for 400kV substation projects (TAQA, DEWA, EtihadWE) or mixed-use development projects is an advantage.</li><li>Familiar with local authority regulations and project approval processes.</li></ul>Skills &amp; Knowledge<ul><li>Ability to interpret SLD, Substation Layouts, Equipment Outline, GA and schematic drawings and project specifications.</li><li>Ability to prepare Project Schedule in MS Project or Primavera in coordination with engineering team.</li><li>Proficient with MS Excel, ERP systems (SAP/Oracle), and basic CAD drawing review.</li><li>Excellent analytical, numerical, and problem-solving skills.</li><li>Strong communication and technical skills with the ability to present complex, technical information to a wide audience.</li></ul>

Tendering Engineer (Substation Projects)

BH.NS Engineering Consultants

Bachelor's degree &amp; other qualifications, 8-10 years&rsquo; experience preferably UAE / Gulf with Engineering Consultant / Contracting companies.<ul><li>Responsible for handling Tender work, LOA, CSA for Clients i.e. EMAAR, DAMAC etc and Sub-consultants.</li><li>Responsible for the timely, accurate and efficient preparation and management of documents, control, prepare and distribute correspondence, memos and forms, control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments</li><li>Attending calls, taking messages and handling correspondence professionally, maintaining diaries and arranging appointments, organizing and serving meetings (producing agendas and taking minutes) typing, preparing and collating reports, managing databases filing.</li><li>Having knowledge of handling minor issues of IT will be an advantage.</li><li>Direct contact person for coordination from Sites RE, DC Engineers &amp; IT Support team.</li><li>Undertake general receptionist duties, advanced user of Microsoft Office etc. Competency to detail &amp; accuracy, ability to handle multitasks and work under pressure, prioritizing work schedules, Fluent in English with excellent communication skills both (Written &amp; Verbal) - Salary AED 4,000 &ndash; 6,000 (all inclusive).</li></ul>Note: &quot; Preferred Immediate joining&quot; The above job description for the above positions is intended to outline the general responsibilities and qualifications. Actual responsibilities may vary based on the specific requirements of the company and projects.If you find your profile fits the above-mentioned criteria, please forward your resume to: careers@bh-ns.com, only shortlisted candidates will be contacted.Job Type: Full-timePay: AED 4,000.00 &ndash; AED 6,000.00 per monthJob Type: Full-timePay: AED4,000.00 - AED6,000.00 per month

Technical & Tender Department Secretary (Head Office)

Explore 380+ Tender coordinator in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.