Secretary

Role: Secretary - Bahrain

Reporting Line: Team Leader

Requirements:

• Minimum of 3 years secretarial experience from a professional service company
• Excellent working knowledge of MS Office Applications
• Sound knowledge of office procedures
• Working knowledge of record-keeping techniques
• Fast typing speed in English is required
• Excellent verbal and written communication skills in English
• Strong interpersonal skills with an ability to build relationships with most senior executives
• Good problem solving and decision-making skills
• Exceptional organizational skills

Primary Job Purpose:

• Writing common forms of legal correspondence
• Help prepare legal documents
• Assist associates by using their thorough knowledge of how to file legal documents and in some cases, court room procedures
• Generate a lot of legal content that is used for communication between attorneys and their clients
• Carry out tasks that require them to answer phones, run errands, coordinate meetings and greet visitors
• When necessary, support senior members of a department and backup team leaders in the event of the team leader’s absence

Duties & Responsibilities:

• Must familiarize themselves with legal terminology
• Expected to perform typing and transcription of documentation as required by the associate/partner
• Compose and type letters, memos, correspondence and reports
• Participate in the billing process, new matter and closing matter request forms, enter monthly timesheets as well as reminder for client payments and following up client billing queries with finance
• Participate in meetings for minutes, amend routine legal documents and correspondence as well as proofread when required
• Expected to adhere to the Firm’s policies and procedures

Relationships:

• Team Leader
• Management Team
• Lawyers
• Secretaries

Diversity, Equity & Inclusion:

Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential, and we have an inclusive culture which respects individual differences.

We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.

Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.