Executive Assistant & Operations coordinator

Job Title: Executive Assistant & Operations Coordinator

Location:
Isa Town, Kingdom of Bahrain

About Us:

Single Origin is an artisan bakery and café passionate about delivering fresh, handcrafted baked goods and specialty coffee experiences. We take pride in our creativity, attention to detail, and warm hospitality — creating spaces that bring people together over exceptional food and coffee.

As we continue to grow, we’re seeking a capable and dynamic Executive Assistant & Operations Coordinator to support the Founder in day-to-day management, business development, and operational execution.

Position Overview:

This role reports directly to the Founder and serves as a key point of coordination across the business. The ideal candidate is organized, resourceful, and comfortable managing multiple priorities — from internal team coordination and recruitment to events, partnerships, and client communication.

You’ll act as the Founder’s right hand, helping to plan, organize, and execute business objectives efficiently and professionally.

Key Responsibilities:

Executive Support

• Manage the Founder’s calendar, meetings, and communication.
• Handle correspondence, draft emails, and prepare business proposals.
• Maintain organized documentation, reports, and follow-ups for ongoing projects.
• Ensure smooth day-to-day workflow by anticipating needs and managing priorities.

Operations Management

• Oversee coordination between departments (front of house, kitchen, and marketing).
• Support procurement and sourcing of suppliers, materials, and packaging.
• Track inventory, expenses, and project timelines as directed by the Founder.
• Prepare operational summaries and reports for management review.

Business Development & Events

• Identify and secure opportunities for brand participation in events, markets, and collaborations.
• Meet with B2B clients, present brand materials, and follow up on leads and proposals.
• Coordinate logistics and ensure smooth execution of brand activations or events.
• Support seasonal campaigns, new product launches, and marketing initiatives.

Recruitment & HR Support

• Source and screen potential candidates for various positions.
• Schedule interviews, manage onboarding, and maintain employee records.
• Support internal communication and training coordination.

Requirements:

• Must be Bahraini National , Registered in MLSD employment program
• 2–4 years of experience as an Executive Assistant, Operations Coordinator, or similar role.
• Strong organizational, communication, and multitasking skills.
• Confident in writing and speaking in a professional, client-facing manner.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office / Google Workspace and project management tools (e.g., Notion, Trello, Asana).
• Fluent in English; Arabic is an advantage.
• Highly proactive, dependable, and detail-oriented.

Preferred Qualifications:

• Background in hospitality, café, or F&B operations.
• Experience in event planning or client relations.
• Diploma or degree in Business Administration, Management, or Hospitality.

What We Offer:

• Competitive salary based on experience.
• Direct mentorship and collaboration with the Founder.
• Opportunities for career growth within a dynamic and expanding brand.
• Staff discounts on bakery and café products.

How to Apply:

Interested candidates can send their CV and a brief cover letter to [hr@so-bh.com] with the subject line:
“Executive Assistant & Operations Coordinator Application”

Job Type: Full-time

Pay: From BD500.000 per month

Application Question(s):

• Are you Bahraini National , Registered in MLSD?

Education:

• Diploma (Required)

License/Certification:

• Driving License (Required)