Secretary

<Overview>
Join our dynamic team as a Secretary and become the vital link that keeps our office running smoothly and efficiently! This energetic role offers an exciting opportunity to showcase your organizational talents, administrative expertise, and exceptional customer service skills. As a key member of our administrative team, you will manage daily office operations, support leadership with calendar and correspondence management, and ensure a welcoming environment for clients and visitors alike. Your proactive approach and attention to detail will help foster a productive and positive workplace atmosphere.

<Duties>

• Manage front desk responsibilities, greeting visitors with professionalism and warmth while maintaining a tidy reception area.
• Operate multi-line phone systems to handle incoming calls efficiently, directing inquiries to the appropriate departments or personnel.
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office software tools.
• Organize and file documents systematically, ensuring easy retrieval and compliance with company policies.
• Support bookkeeping tasks using QuickBooks or similar accounting software, including invoicing, expense tracking, and basic financial record keeping.
• Assist with calendar management for executives or team members, scheduling appointments, meetings, and conference calls with precision.
• Provide excellent customer support by addressing inquiries promptly via phone or email, demonstrating professional phone etiquette and communication skills.
• Handle clerical tasks such as proofreading documents, preparing reports, and managing correspondence to ensure clarity and accuracy.
• Coordinate office supplies procurement and inventory management to keep the workspace fully equipped.
• Support office management activities to streamline daily operations and improve overall efficiency.

<Skills>

• Proven experience in office administration or clerical roles with strong organizational skills.
• Excellent computer literacy across Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and data entry platforms.
• Familiarity with QuickBooks for bookkeeping tasks is highly desirable.
• Strong multi-tasking abilities with effective time management skills to prioritize workload efficiently.
• Exceptional customer service skills complemented by professional phone etiquette and communication abilities in both bilingual (if applicable).
• Experience managing multi-line phone systems and front desk operations in busy office environments.
• Attention to detail in proofreading documents, managing filing systems, and maintaining accurate records.
• Ability to handle confidential information discreetly while demonstrating integrity in all tasks.
• Personal assistant experience or medical/dental receptionist background is a plus for understanding specialized client needs.
• Knowledge of office management best practices combined with excellent organizational skills to support smooth daily operations. Embark on a rewarding career where your proactive attitude makes a real difference! We value energetic professionals who thrive in fast-paced environments and are eager to contribute their administrative expertise to our team’s success.

Pay: From $17.00 per hour

Work Location: In person