Secretary

Admin Secretary

Company: DBX SIGNAGE FOR PROMOTIONAL GIFTS PREPARING LLC
location: Abu Dhabi
Salary: AED 3,000 – 3,500
Full-Time

Job Overview:
DBX Signage for Promotional Gifts Preparing LLC is seeking a proactive and detail-oriented Admin Secretary to support daily office, sales, and operational activities. The role requires strong documentation skills, proper record-keeping, and consistent follow-up on payments, inquiries, and internal coordination.

Key Responsibilities:

• Handle daily administrative and secretarial tasks
• Maintain proper recording and documentation of contracts, quotations, LPOs, invoices, and company files
• Organize and update digital and physical filing systems
• Prepare quotations, invoices, reports, and official correspondence
• Follow up on pending payments, collections, and outstanding invoices
• Track client inquiries, sales leads, and ensure timely follow-ups
• Coordinate with clients regarding orders, approvals, and job updates
• Communicate with suppliers for materials and delivery coordination
• Monitor job orders and assist in tracking production timelines
• Support management with reports and operational updates
• Handle incoming calls, emails, and customer inquiries professionally

Requirements:

• Minimum 1–2 years administrative experience preferred
• Strong organizational and documentation skills
• Ability to follow up payments firmly and professionally
• Good communication skills (English required)
• Proficient in MS Office (Word, Excel, Outlook)
• Ability to multitask and work under pressure
• Responsible, detail-oriented, and reliable

Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month