Secretary

Job Overview
We are seeking a dynamic and highly organized Secretary to join our team! This vital role involves providing exceptional administrative support, managing office operations, and ensuring smooth communication across departments. The ideal candidate will be energetic, detail-oriented, and possess a strong ability to multitask in a fast-paced environment. As a key point of contact for clients and staff alike, you will help foster an efficient and welcoming office atmosphere. Your proactive approach and excellent organizational skills will contribute significantly to our overall success.

Duties

• Manage front desk operations, greeting visitors and directing them appropriately with professionalism and warmth
• Handle multi-line phone systems, answer inquiries, transfer calls, and take detailed messages promptly
• Maintain accurate records through data entry, filing, proofreading, and document management using Microsoft Office and Google Workspace tools
• Schedule appointments, manage calendars, and coordinate meetings to optimize time management for staff and executives
• Assist with office management tasks such as supply inventory, equipment maintenance, and organizing office space
• Provide customer support via phone or email, ensuring excellent service and clear communication
• Support bookkeeping activities including invoicing and basic financial record keeping using QuickBooks or similar software

Qualifications

• Proven experience in an office environment with clerical or administrative responsibilities
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy setting
• Exceptional phone etiquette with experience managing multi-line phone systems and providing customer service
• Bilingual abilities are highly desirable to assist diverse client needs
• Previous experience as a medical or dental receptionist or personal assistant is a plus
• Familiarity with office management procedures such as filing systems, data entry, proofreading, and calendar management
• Demonstrated ability to handle confidential information discreetly and professionally

Join us to be part of a vibrant team where your organizational talents will shine! We value energetic individuals who thrive on making a positive impact every day. This paid position offers an exciting opportunity to develop your skills while supporting our mission of delivering outstanding service.

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Expected hours: 25 – 60 per week

Language:

• English (Required)

Work Location: In person