Secretary

Responsibilities

• Manage front desk operations, greeting visitors and directing inquiries with professionalism and courtesy
• Handle multi-line phone systems efficiently, screening calls and transferring messages accurately
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Perform data entry and bookkeeping tasks using QuickBooks and other accounting software
• Support calendar management by scheduling appointments, meetings, and reminders for staff and executives
• Assist with office management duties including supply procurement, equipment maintenance, and general administrative support
• Proofread correspondence, reports, and other documents to ensure accuracy and clarity
• Provide customer support via phone or email, addressing inquiries promptly and professionally
• Utilize Google Workspace and Microsoft Office tools to prepare reports, presentations, and correspondence

Experience

• Proven experience in an office environment with clerical or administrative responsibilities
• Prior experience as a receptionist or personal assistant is highly desirable
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Familiarity with office management systems such as QuickBooks and multi-line phone systems
• Excellent organizational skills with the ability to prioritize tasks effectively
• Demonstrated customer service skills with a professional phone etiquette

This role requires a detail-oriented individual capable of multitasking in a fast-paced environment while maintaining high standards of professionalism. We welcome applicants who are eager to contribute their organizational talents to our team’s success.

Pay: From $35,000.00 per year

Benefits:

• Paid time off

People with a criminal record are encouraged to apply

Work Location: In person