Secretary

Key Responsibilities:

• Manage daily office operations, including handling calls, emails, and correspondence
• Prepare, draft, and format official letters, reports, and documents
• Maintain and organize project files, contracts, and company records
• Coordinate with suppliers, subcontractors, and clients regarding documentation and follow-ups
• Assist in preparing LPOs, RFQs, invoices, and other project-related documents
• Schedule meetings, site visits, and appointments for management
• Handle incoming and outgoing documents (courier, emails, submissions)
• Maintain confidentiality of company information and documents
• Support accounts/admin team with basic documentation and filing
• Follow up on pending documents such as trade licenses, permits, and approvals

Requirements:

• Proven experience as a Secretary in a contracting or construction company
• Strong knowledge of administrative and office procedures
• Familiarity with construction documents (LPO, RFQ, BOQ, invoices, etc.)
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Ability to work under pressure and meet deadlines

Job Type: Full-time

Work Location: In person