Secretary

Job Summary
We are seeking a dynamic and highly organized Secretary to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our staff and clients. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. The ideal candidate will possess strong administrative skills, excellent communication abilities, and a proactive attitude to manage diverse responsibilities with enthusiasm and professionalism. This paid position offers an exciting opportunity to be an integral part of a vibrant organization committed to excellence.

Responsibilities

• Answer phone promptly, providing accurate information or routing calls efficiently
• Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office tools
• Perform data entry, proofread documents, and handle correspondence with precision and clarity
• Schedule appointments, manage calendars, and coordinate meetings for staff members or executives
• Assist with office management tasks such as supply inventory, photocopying, and document preparation
• Provide customer support by addressing inquiries via phone or email with courteous and effective communication
• Support bookkeeping activities using QuickBooks or similar accounting software when needed
• Handle clerical duties such as typing reports, maintaining records, and managing incoming/outgoing mail

Experience

• Proven office experience in administrative or clerical roles, ideally within a professional environment
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Bilingual skills are highly desirable to effectively communicate with diverse clients and team members
• Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting
• Personal assistant or office management experience that showcases multitasking capabilities and attention to detail

Join us in creating an energetic workplace where your organizational talents will shine! We value proactive individuals who thrive on delivering exceptional support while maintaining a positive attitude. This role is perfect for someone eager to grow their career in office administration within a supportive environment that recognizes your contributions.

Pay: From $40.00 per hour

Benefits:

• Flexible schedule
• Parental leave
• Professional development assistance
• Relocation assistance

Ability to Commute:

• Clearlake Oaks, CA 95423 (Preferred)

Work Location: In person