Secretary

Job Overview
We are seeking a dynamic and highly organized Secretary to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth communication, efficient scheduling, and exceptional support to both staff and clients. Your energetic approach and attention to detail will help foster a productive and welcoming environment. The ideal candidate is proactive, tech-savvy, and possesses excellent interpersonal skills, ready to handle diverse administrative tasks with enthusiasm and professionalism.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with friendly professionalism
• Operate multi-line phone systems, handle incoming calls, transfer messages, and provide outstanding customer service
• Maintain accurate appointment scheduling and calendar management for executives and team members
• Perform data entry, filing, and document proofreading to ensure all records are current and error-free
• Utilize computer skills across Microsoft Office Suite, Google Workspace, and QuickBooks for various administrative functions
• Support office management duties such as supply inventory, mail distribution, and organizing files
• Assist with bookkeeping tasks including basic bookkeeping and financial record keeping when needed

Requirements

• Proven office experience with strong clerical skills and familiarity with office management procedures
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, data entry, and computer literacy
• Strong phone etiquette with experience managing multi-line phone systems and providing customer support
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Experience in medical or dental receptionist roles is advantageous but not required
• Personal assistant or administrative experience that demonstrates reliability and attention to detail
• Ability to type quickly while maintaining accuracy; proofreading skills are essential

Join us in creating a vibrant office environment where your organizational talents shine! This paid position offers an exciting opportunity to develop your administrative expertise while supporting a dedicated team committed to excellence.

Job Type: Part-time

Pay: $23.77 - $28.63 per hour

Benefits:

• Flexible schedule

Work Location: In person