Secretary

Job Summary
We are seeking a dynamic and highly organized Secretary to join our team! This vital role involves providing exceptional administrative support, managing front desk operations, and ensuring smooth office functions. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. Bilingual abilities are a plus to serve our diverse client base. As a Secretary, you will be the first point of contact for visitors and callers, coordinate schedules, handle correspondence, and support various office management tasks to keep our operations running efficiently. This paid position offers an exciting opportunity to contribute to a professional environment where your organizational talents shine.

Duties

• Greet visitors and manage front desk responsibilities with professionalism and warmth
• Operate multi-line phone systems, answer inquiries, and direct calls effectively using proper phone etiquette
• Maintain accurate records through data entry, filing, and proofreading documents
• Manage calendars, schedule appointments, and coordinate meetings for staff and executives
• Handle correspondence via email and Google Workspace applications, ensuring timely responses
• Support bookkeeping tasks using QuickBooks or similar accounting software when needed
• Assist with office management duties such as supply ordering, organization of files, and general clerical support
• Provide customer service support by addressing client inquiries promptly and courteously
• Perform light bookkeeping duties including invoicing and expense tracking
• Support personal assistant tasks such as travel arrangements or special project coordination when required

Qualifications

• Bilingual abilities preferred to serve diverse clientele effectively
• Proven office experience with strong clerical skills in a professional environment
• Strong organizational skills with the ability to multitask efficiently in a fast-paced setting
• Demonstrated experience with data entry, filing systems, and proofreading documents accurately
• Exceptional phone etiquette with experience managing multi-line phone systems
• Personal assistant or office management experience highly valued
• Ability to prioritize tasks with effective time management skills and attention to detailJoin us in a role where your organizational prowess makes a real difference! We’re committed to fostering a supportive environment that values your contributions while offering opportunities for growth. If you thrive in busy settings and enjoy helping others stay organized and supported, this is the perfect position for you!

Pay: $100.00 - $150.00 per day

Work Location: In person