Secretary

Job Summary

We are seeking a proactive and organized Secretary to join our dynamic team. In this vital role, you will serve as the primary point of contact for internal and external communications, ensuring smooth office operations and efficient administrative support. Your energetic approach and attention to detail will help foster a productive environment, enabling our team to focus on their core responsibilities. The ideal candidate will possess excellent communication skills, strong organizational abilities, and technical proficiency with office management tools. This paid position offers an exciting opportunity to develop your career in a fast-paced, supportive setting.

Responsibilities

• Manage multi-line phone systems, answer inquiries promptly, and direct calls appropriately with professional phone etiquette
• Provide comprehensive office management support, including filing, data entry, and maintaining organized records
• Assist with calendar management and schedule appointments for team members or executives
• Prepare Word processing documents, spreadsheets, and reports using productivity software such as Microsoft Office and Google Workspace
• Support customer service efforts by addressing client inquiries via phone or email with professionalism and clarity
• Oversee front desk duties, greeting visitors and ensuring a welcoming environment while coordinating visitor sign-ins
• Handle clerical tasks such as proofreading documents, managing correspondence, and maintaining filing systems efficiently

Qualifications

• Proven office experience with strong computer literacy and technical proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
• Experience with data entry, filing systems, and document proofreading to ensure accuracy
• Strong communication skills in both verbal and written forms; bilingual abilities are a plus
• Familiarity with QuickBooks or similar accounting software is advantageous but not required
• Demonstrated customer service skills with a friendly and professional demeanor
• Ability to manage multiple responsibilities simultaneously while maintaining attention to detail
• Personal assistant experience or previous roles involving calendar management and administrative support is preferred

Join us to be part of a vibrant team where your organizational talents and proactive attitude will make a meaningful difference every day!

Pay: $14.00 - $20.00 per hour

Work Location: In person