Secretary

- Key Responsibilites:

• Manage daily office administrative tasks.
• Prepare, organize, and maintain physical and digital filing systems.
• Schedule meetings, appointments, and coordinate with internal departments.
• Assist with document submissions and maintain project records.
• Monitor incoming emails and, after training, independently respond to client and supplier inquiries professionally.
• Maintain confidentiality of company information and documentation.
• Perform other administrative and secretarial duties as assigned.

- Requirements:

• Previous experience as a Secretary, Administrative Assistant, or in a similar office role.
• Excellent written and spoken English.
• Strong email writing and communication skills.
• Quick learner with the ability to work independently after training.
• Highly organized with excellent attention to detail.
• Good time management and ability to prioritize multiple tasks.
• Professional attitude, positive work ethic, and willingness to take initiative.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience working in the construction, glass, aluminum, or related industries is an advantage but not required.

Pay: From AED3,000.00 per month

Application Question(s):

• How many years of experience do you have working as a Secretary or Administrative Assistant?

Less than 1 year
1–2 years
3–5 years
More than 5 years

• Do you currently reside in the UAE?

Yes
No

• How many years of office experience do you have in the UAE?

None
Less than 1 year
1–2 years
3+ years

• Have you worked in any of the following industries?

Construction
Glass & Aluminum
Manufacturing
Trading
Other

• Which Microsoft Office programs are you confident using?

Word
Excel
Outlook
PowerPoint
All of the above

• Have you managed document filing systems (physical and digital)?

Yes
No

• How comfortable are you writing professional emails without supervision?

Very Comfortable
Comfortable
Need Some Guidance
Not Comfortable

• Briefly explain how you would respond to a client asking for an update on their order.

(Open text answer)

• Imagine you receive:

12 new emails,
a phone call,
your manager asks you to prepare a document.

How would you prioritize these tasks?

• If your manager is unavailable and a client requests information you are unsure about, what would you do?

(Open text answer)

• How soon can you join?

Immediately
Within 2 weeks
Within 1 month
More than 1 month

Work Location: In person