Secretary Assistant

Job Summary
We are seeking a dynamic and highly organized Secretary Assistant to join our team! This energetic role is vital in ensuring smooth office operations, providing exceptional administrative support, and delivering outstanding customer service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As a key member of our administrative team, you will manage a variety of clerical tasks, coordinate schedules, and serve as the first point of contact for visitors and clients. Your enthusiasm and efficiency will help foster a positive and productive work environment!

Duties

• Greet customers and manage desk responsibilities with professionalism and warmth
• Answer inquiries, and direct calls efficiently using proper phone etiquette
• Maintain organized filing systems, including digital files using Google and *Jobber Application* (Experience preferred, but will train!)
• Manage calendar appointments, schedule meetings, and coordinate event logistics with precision
• Perform data entry, bookkeeping, and assist with basic office management tasks
• Support customer service efforts by addressing client questions promptly and courteously
• Proofread documents for accuracy and clarity before distribution or submission
• Handle incoming and outgoing correspondence, including emails, mailings, and courier services
• Assist with personal tasks for executives as needed to ensure seamless daily operations

Experience

• Prior office experience or clerical experience demonstrating strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Experience with **Jobber or similar bookkeeping software is highly desirable
• **Bilingual skills are a plus to effectively communicate with diverse clients and team members
• Strong typing skills with attention to detail for accurate data entry and proofreading
• Excellent time management abilities to prioritize tasks efficiently in a fast-paced environment
• Previous experience in customer support or front desk roles preferred but not required
• Personal assistant experience or calendar management skills are advantageous

Join us in a vibrant environment where your organizational talents will shine! We value energetic individuals who thrive on multitasking, delivering exceptional service, and contributing to our team’s success. This paid position offers an exciting opportunity to develop your administrative skills while supporting a collaborative workplace dedicated to excellence.

Pay: $15.00 - $20.00 per hour

Work Location: Hybrid remote in Madison, NJ 07940