Secretary / Sales Admin Officer

Secretary & Sales Admin Responsibilities1. Executive & Administrative Support

• Manage schedules, appointments, and meetings for management.
• Prepare agendas, take meeting minutes, and circulate action items.
• Draft, edit, and organize correspondence, reports, and presentations.
• Maintain organized filing systems for company records and documents.
• Handle confidential information with professionalism and discretion.

2. Sales Administration

• Prepare quotations, sales invoices, delivery notes, and related documents.
• Ensure accuracy of client orders and follow up with relevant departments (warehouse, logistics, finance).
• Record and update sales transactions in ERP system.
• Track pending invoices, collections, and payment follow-ups.
• Coordinate with the sales team regarding product availability, client requirements, and after-sales support.

3. ERP & Reporting

• Maintain accurate sales, expenses, and client data in the ERP system.
• Generate ERP reports for management review (sales performance, pending payments, stock updates).
• Create and update Google Sheets for tracking leads, deals, rentals, commissions, or sales growth.
• Use formulas, pivot tables, and reporting tools to analyze data and support decision-making.

4. Finance & Documentation Support

• Assist in recording petty cash, reimbursements, and small expenses.
• Monitor client payments, outstanding balances, and prepare collection reminders.
• Support finance team with reconciliations, receipt vouchers, and invoice logs.

5. Communication & Coordination

• Act as liaison between management, sales team, and other departments.
• Draft and circulate memos, announcements, and policy updates.
• Communicate with clients for follow-ups on quotations, orders, and payments.

Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month