Secretary to Director

Job Title: Secretary to the General Manager

Reports To: General Manager

Job Summary:

The Secretary to the General Manager provides comprehensive administrative and executive support to the General Manager, ensuring the smooth and efficient operation of the Executive Office. The role requires a high level of professionalism, confidentiality, organizational skills, and the ability to manage multiple priorities effectively.

Key Responsibilities:

• Provide full administrative and secretarial support to the General Manager.
• Manage and organize the General Manager’s calendar, schedule meetings, appointments, and travel arrangements.
• Prepare correspondence, reports, presentations, and other documents on behalf of the General Manager.
• Handle incoming and outgoing communications, ensuring timely and accurate responses.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Coordinate interdepartmental communication and ensure the General Manager is informed of all relevant matters.
• Assist in preparing meeting agendas, recording minutes, and following up on action items.
• Screen phone calls, emails, and requests; prioritize issues requiring the GM’s attention.
• Maintain filing systems, both electronic and manual, ensuring documents are easily accessible and properly organized.
• Support the organization of corporate events, meetings, and executive visits as required.
• Liaise with internal departments, clients, and external partners on behalf of the General Manager.
• Perform other administrative duties as assigned to support the smooth functioning of the Executive Office.

Requirements:

• Minimum 2–4 years of experience as an Executive Secretary, Personal Assistant, or similar role, preferably in an F&B, hospitality, or corporate environment.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle multiple tasks and work under pressure.
• High level of discretion, integrity, and professionalism.
• Strong attention to detail and proactive approach.

Job Types: Full-time, Permanent

Application Question(s):

• Are you available to join immediately or any notice period
• Current and expected salary
• How many years of experience do you have as a Secretary