Secretary to MD

Job Purpose:

To provide high-level executive, administrative, and strategic support to the Managing Director (MD), ensuring smooth management of day-to-day operations, efficient coordination with internal and external stakeholders, and professional handling of confidential matters.

Key Responsibilities:Executive Support

• Manage the MD’s daily schedule, appointments, meetings, and travel arrangements with efficiency and confidentiality.
• Screen, prioritize, and manage all communications (emails, calls, correspondence) directed to the MD’s office.
• Draft, review, and prepare confidential documents, letters, reports, and presentations.
• Coordinate executive meetings, prepare agendas, record accurate minutes, and follow up on key action items.
• Maintain an updated filing system (digital and physical) for sensitive and strategic documents.

Administrative & Strategic Coordination

• Support the MD in planning, decision-making, and implementation of strategic initiatives.
• Liaise with senior management, department heads, clients, and external partners on behalf of the MD.
• Track and monitor ongoing projects, reports, and deliverables to ensure deadlines are met.
• Handle confidential business and personnel information with the utmost discretion.
• Prepare executive summaries, briefs, and reports as required.

Office & Communication Management

• Ensure the MD’s office operates with professionalism, efficiency, and confidentiality.
• Organize corporate events, business meetings, and VIP visits when required.
• Manage and prioritize multiple administrative requests under tight deadlines.
• Coordinate with HR, Finance, and Admin teams on matters requiring the MD’s input or approval.

Qualifications & Requirements:

• Education: Bachelor’s Degree in Business Administration, Management, or related field (Master’s degree is an advantage).
• Experience: Minimum 5–10 years in a senior executive or personal assistant role supporting top management, preferably in a corporate or multinational environment.
• Language: Excellent command of English (Arabic is an advantage).
• Technical Skills:
• Advanced MS Office proficiency (Word, Excel, PowerPoint, Outlook).
• Familiarity with digital filing and communication tools (Teams, Zoom, SharePoint).

Job Types: Full-time, Permanent

Pay: QAR4,000.00 - QAR4,500.00 per month