Secretary/Receptionist

Front Office & Reception Management

• Guest Services: Greet and welcome visitors, clients, and VIPs in a warm, courteous, and professional manner.
• Communication Hub: Screen and direct incoming phone calls, take accurate messages, and manage general office emails.
• Access & Security: Maintain front desk logs, issue visitor badges, and direct guests to the appropriate personnel or departments.
• Mail & Couriers: Receive, sort, and distribute daily mail, packages, and courier deliveries. Executive & Administrative Support
• Calendar Management: Schedule and coordinate appointments, meetings, and conference room bookings.
• Travel Coordination: Book flights, arrange transportation, and coordinate hotel accommodations for management.
• Documentation: Prepare and format professional correspondence, memos, reports, and presentations using MS Office.
• Meeting Support: Set up meeting spaces, prepare agendas, and take detailed minutes during discussions

Office & Data Management

• Record Keeping: Maintain physical and digital filing systems, ensuring sensitive and confidential documents are handled securely.
• Inventory: Monitor and reorder office supplies, pantry items, and equipment to prevent shortages.
• Cross-Department Assistance: Provide ad-hoc support to HR (e.g., onboarding, tracking attendance) or Finance (e.g., basic data entry, invoice processing) as needed

Key Requirements & Qualifications

• Experience: 1–3 years of proven experience in an administrative, secretarial, or receptionist role, preferably in the region.
• Tech Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and standard office equipment.
• Soft Skills: Exceptional multitasking and time-management abilities; fluent, clear communication in English (Arabic or other localized language skills are frequently a plus).
• Professionalism: High level of discretion when handling confidential information and a consistently professional appearance

Pay: AED3,000.00 - AED3,500.00 per hour

Work Location: In person