Secretary/Receptionist (Christian School)

This is a hourly position for Immediate training and need the summer and ‘26-'27 Academic School Year and beyond.

Position Title: School Secretary

Location: Heritage Christian School
Reports To: School Administrator
Hours: Monday–Friday, 7:45 AM – 3:45 PM (Full-Time)

Position Overview

Heritage Christian School is seeking a detail-oriented, organized, and welcoming School Secretary to serve as the first point of contact for students, parents, and visitors. This position plays a vital role in supporting daily school operations while upholding the mission and values of a Christ-centered educational environment.

The ideal candidate will demonstrate strong organizational skills, excellent communication, and the ability to manage multiple responsibilities with accuracy and professionalism.

Key Responsibilities

Front Office & Communication

• Serve as the primary greeter for all visitors, parents, and students
• Answer and direct phone calls and emails in a professional and courteous manner
• Maintain a welcoming, organized, and secure front office environment
• Communicate effectively with staff, students, and families

Student Records & Attendance

• Maintain accurate and up-to-date student records
• Track and manage daily attendance, including reporting and follow-up
• Ensure confidentiality and proper handling of all student information

Financial Processing

• Receive and process payments including cash, checks, and credit cards
• Accurately apply payments to student accounts
• Maintain detailed financial records and assist with reporting as needed

Administrative & Organizational Support

• Perform filing, data entry, and document management with a high level of accuracy
• Maintain organized physical and digital records
• Assist staff and administration with clerical and administrative tasks
• Support school events and daily operations as needed

Visitor Management & Security

• Manage and enforce visitor check-in/check-out procedures
• Ensure all visitors follow school safety protocols
• Maintain awareness of campus activity to support a safe environment

Qualifications

• Strong organizational skills with attention to detail
• Proficiency in Google Workspace (Docs, Sheets, Gmail, Drive) and Microsoft Office
• Ability to manage multiple tasks efficiently and accurately
• Excellent verbal and written communication skills
• Ability to follow directions and work independently
• Experience handling money, basic accounting, or bookkeeping preferred
• Previous school or office administrative experience preferred

Personal & Spiritual Expectations

• Demonstrate a commitment to Christian values and the mission of Heritage Christian School
• Maintain a positive, respectful, and servant-hearted attitude
• Exhibit integrity, confidentiality, and professionalism at all times

Physical Requirements

• Ability to sit, stand, and move throughout the office during the workday
• Ability to occasionally lift up to 20 pounds

Job Type: Full-time

Pay: From $15.00 per hour

Expected hours: 40 per week

Experience:

• Office or secretary : 1 year (Preferred)

Location:

• Hudson, NC 28638 (Preferred)

Work Location: In person