Senior Accounting Coordinator

Job Summary

The Senior Accounting Coordinator supports the financial operations of the school by performing day-to-day accounting and bookkeeping functions. This position works closely with the Director of Finance and Administration, who retains responsibility for higher-level financial management, budgeting, tuition strategy, financial reporting, and Board support.

The ideal candidate brings strong bookkeeping and accounting coordination skills, attention to detail, and comfort working independently within clearly defined systems. This role is well-suited to someone who works at a level above basic bookkeeping but is not expected to function as a full professional accountant. This role is expected to operate independently within established systems without requiring daily oversight.

About Maple Village Waldorf School

Maple Village Waldorf School is an independent Pre-K through Grade 8 school in Long Beach, California, serving approximately 130-160 students and their families. Grounded in the principles of Waldorf education, we are a mission-driven community dedicated to nurturing the intellectual, emotional, and practical development of each child. Our school values thoughtful collaboration, long-term sustainability, and responsible stewardship of resources. As we strengthen our financial systems and build toward the future, we seek team members who appreciate meaningful work in a community-centered environment where education, integrity, and purpose matter.

Classification

Hourly, Non-Exempt Employee.

Relationships

The Senior Accounting Coordinator reports directly to the Director of Finance and Administration. This role does not carry independent fiscal authority; all high-level financial decisions, approvals, and strategy remain with the Director of Finance and Administration.

Key Responsibilities

Accounting & Bookkeeping Operations

• Process accounts receivable (AR), including tuition billing support, payment tracking, and family account reconciliation.
• Process accounts payable (AP), including vendor invoices, check runs, and electronic payments.
• Maintain accurate and timely financial records in the school’s QuickBooks Online accounting system.
• Record deposits, journal entries, and routine adjustments.
• Reconcile bank and credit card statements.
• Administer teacher expense controls and workflow through Bill.com, including tracking submissions, verifying documentation and coding, coordinating approvals in accordance with internal controls, and maintaining accurate reimbursement records.

Tuition & Family Account Support

• Support tuition contracts and tuition adjustments as directed through the school’s FACTS tuition management system.
• Coordinate closely with administration regarding enrollment changes affecting billing.
• Respond professionally to routine family account inquiries, escalating complex issues as appropriate.

Payroll Administration & Compliance Support

• Administer bi-weekly payroll processing using QuickBooks Online or designated payroll systems.
• Maintain and prepare payroll data, including hours, stipends, and compensation adjustments, ensuring accuracy prior to processing.
• Enter or prepare payroll information for processing in accordance with established internal procedures.
• Support payroll-related recordkeeping, documentation, and compliance requirements.
• Assist with year-end payroll reporting and audit preparation as requested.

Reporting & Documentation

• Prepare routine internal financial reports and schedules.
• Maintain organized digital and paper financial records.
• Assist with audit preparation and information requests.

Systems & Process Support

• Follow established financial policies, procedures, and internal controls.
• Support the ongoing documentation and improvement of accounting systems as financial functions are transitioned in-house.
• Collaborate with the Director of Finance and Administration during the transition period from outsourced accounting services.
• Participate in ongoing development and documentation of financial systems to support long-term organizational sustainability.

Qualifications & Experience

Required:

• 3–5 years of experience in bookkeeping, accounting support, or similar financial operations role.
• Solid understanding of accounts receivable, accounts payable, and reconciliations.
• Strong attention to detail and organizational skills.
• Ability to maintain confidentiality and exercise discretion.
• Proficiency with accounting software and spreadsheets (QuickBooks Online preferred).
• Ability to work independently while communicating clearly with supervisory staff.
• Demonstrated ability to independently manage accounting workflows in a small organization with minimal supervision.

Preferred:

• Experience in a school, nonprofit, or mission-driven organization.
• Familiarity with tuition-based billing or enrollment-driven revenue systems.
• Associate’s degree or coursework in accounting, finance, or a related field.
• Interest in or openness to learning about and supporting Waldorf education and the school’s mission and values.

Compensation

This is a non-exempt hourly position. Compensation is structured on an hourly basis to reflect operational needs and to support accurate time tracking and compliance with wage and hour requirements.

This position is designed for approximately 28-35 hours per week on average, with flexibility based on operational cycles. Hours may increase during peak periods and decrease during slower operational periods, including summer months. Flexible schedule is allowed within core business hours.

Hourly Range: $30–$38 per hour, depending on experience, qualifications, and demonstrated skill level.

Benefits include:

• Paid vacation and sick leave.
• Health, Dental, Vision, and Voluntary Life Insurance for the employee.
• 75% Tuition Remission for your children enrolled at Maple Village.
• Complimentary Extended Care for your children while you are working.
• $200.00 in annual professional development funds.

Work Environment

This position is designed as a hybrid role. Many accounting functions may be performed remotely once systems and workflows are established; however, regular on-site presence is required to support collaboration, document handling, payroll coordination, and effective communication within the school community. The schedule will be developed collaboratively based on operational needs while allowing flexibility when appropriate.

This position supports a warm, collaborative, and mission-driven environment aligned with Waldorf education principles. The administrative offices serve as a central hub for communication and coordination, requiring a calm, welcoming presence and the ability to engage respectfully with faculty, staff, parents, and visitors.

The role involves extended periods of sitting and requires focus amid occasional interruptions typical of a school setting.

A strong sense of confidentiality, clear communication, and a commitment to fostering a respectful, inclusive, and child-centered school culture are essential. Familiarity with or openness to Waldorf education and its values is preferred.

Physical Demands

The physical demands described here are representative of those required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

This position requires the ability to sit or stand at a desk for extended periods, work at a computer, and engage in frequent verbal and written communication. The employee may occasionally be required to lift or carry office supplies, files, or event materials weighing up to 25 pounds.

Manual dexterity is needed for keyboarding, filing, and using standard office equipment. The role may also involve periods of walking, bending, and reaching. The noise level in the work environment is typically moderate but may increase during school events or student transitions.

Disclaimer

This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Maple Village Waldorf School is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

Job Type: Part-time

Pay: $30.00 - $38.00 per hour

Expected hours: 28 – 35 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Tuition reimbursement
• Vision insurance
• Work from home

Experience:

• bookkeeping, accounting support, or similar: 3 years (Required)

Work Location: Hybrid remote in Long Beach, CA 90814