Senior Accounts Officer

Job description

JOb Purpose

Compile and analyze expense reports, maintain and share the Personnel cost headcount (FTE) tracker with relevant teams, and support budgeting and forecasting activities through data preparation and coordination. Recording and reviewing accounting entries in QuickBooks, including relocation related transactions.

RESPONSIBILITIES

• Prepare expense reports within agreed timelines, supported by proper documentation and clear financial analysis.
• Prepare the monthly Indirect Cost report and regularly monitor actual indirect costs against the approved budget.
• Record monthly indirect cost and relocation related accounting entries accurately in QuickBooks.
• Support the Line Manager in budgeting and reprogramming activities by preparing financial data and ensuring timely compliance with donor requirements, including cash flow forecasts, budgets, and reprogramming submissions.
• Maintain, update, and share the workforce headcount tracker with the Support Team by recording actual charges to date and adding approved new cost lines as required.
• Provide administrative coordination support related to finance and operations, including documentation, approvals, and cross functional liaison with HR and support teams.
• Any other task assigned by Supervisor.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES (KSA)