Senior Accounts Payable Specialist

Location: Philadelphia, PA (hybrid schedule)

Employment Type: Contract-to-Hire

Department: Finance – Disbursements

Position Overview

The Senior Accounts Payable Specialist plays a critical role in ensuring accurate and timely claims payments and reimbursements across the organization. This team is responsible for managing high-dollar payment activity, performing complex reconciliations, resolving payment discrepancies, and maintaining compliance with company policies and regulatory requirements.

This is a detail-intensive finance role supporting multiple claims platforms and banking processes. The ideal candidate brings 3–5 years of finance or accounting experience, strong reconciliation expertise, and advanced Excel skills.

Key Responsibilities

Reconciliation & Financial Controls

• Own and execute multiple complex daily, weekly, and monthly reconciliation processes across migrated and non-migrated claims systems
• Balance high-volume, high-dollar claims payments and identify discrepancies
• Research and resolve mismatches between claims, payments, and banking records
• Rotate across approximately five different claims systems and manage assigned reconciliation processes independently
• Support escheatment processes including daily/monthly reconciliations, variance research, vendor updates, and due diligence reporting
• Identify and process outstanding checks for due diligence and uncashed check workflows
  
  

Payments & Banking Operations

• Process daily payment cycles in PeopleSoft, including:
• Internal and external check processing
• Bank file uploads
• Stop payments (system and bank)
• Check copy requests and research inquiries
• Prepare and decision Positive Pay exception files through banking portals
• Assemble and verify funding requests for clients
• Monitor and process IRS levies and provider garnishments in partnership with Legal
• Review and respond to ServiceNow incident tickets submitted to Disbursements
  

Research, Compliance & Reporting

• Conduct research and investigations related to payment discrepancies and client inquiries
• Perform 1099-related functions including testing, balancing, TIN mismatch resolution, and returned mail processing
• Maintain and update departmental procedures and desk-level documentation
• Participate in audits, ad hoc research projects, and cross-functional initiatives
  
  

Systems & Projects

• Actively participate in testing for PeopleSoft upgrades and bank payment testing
• Learn and navigate multiple internal applications (HealthProof, HealthRules, CareFirst Bridge, PNC ECHO, COR, CMS, etc.)
• Contribute to complex projects and process improvement initiatives
• Support team knowledge transfer as retirements shift responsibilities
  
  

Required Qualifications

• 3–5 years of finance, accounting, AP, or disbursements experience
• Experience managing high-dollar financial transactions
• Strong reconciliation experience with the ability to independently own balancing processes
• Advanced Excel skills required, including:
• Pivot Tables
• VLOOKUP/XLOOKUP
• IF/WHEN functions
• Complex formulas used for reconciliation and variance analysis
• Strong attention to detail and accuracy
• Highly organized with the ability to manage changing priorities
• Strong written and verbal communication skills
• Ability to work independently with limited supervision as well as collaboratively within a team
  

Preferred Qualifications

• Bachelor’s degree preferred
• Experience with PeopleSoft
• Experience in healthcare finance or claims payments
• Exposure to DLPs (Desktop Level Procedures) or documentation ownership
• Training or cross-training experience
• Project management exposure
  
  

What Success Looks Like

• Accurate and timely completion of assigned reconciliations
• Strong ownership of payment processes
• Proactive identification and resolution of discrepancies
• Effective collaboration with Claims, Legal, Banking partners, and internal stakeholders
• Consistent adherence to financial controls and company policies