Senior Administrative Assistant

We are looking for a highly organized and personable Senior Administrative Assistant to join our team on a contract basis located in the Greater Philadelphia. Region. In this role, you will play a pivotal part in ensuring the smooth operation of office facilities and maintaining a welcoming environment for employees and visitors alike. This is an excellent opportunity for a Senior Administrative Assistant who is detail oriented and committed to delivering exceptional administrative and customer service support.

Here’s how you’ll contribute each day: 

• Ensure the reception area and office facilities are consistently maintained to a high standard.

• Welcome and direct clients, visitors, and employees with efficiency and warmth.

• Manage inventory and restock supplies in shared spaces such as pantries and cafes.

• Oversee visitor management systems to ensure compliance with company policies.

• Respond promptly to inquiries from employees and external parties, providing clear information and resolving issues as needed.

• Identify and report any safety concerns within office premises.

• Offer administrative support to the Facilities Management team, including backup assistance as required.

• Coordinate calendars, meetings, and conference calls to facilitate smooth scheduling.

• Perform additional duties as assigned to support the overall operations of the office.

Other requirements for the Senior Administrative Assistant position include and are not limited to:

• Proven experience managing calendars and scheduling appointments.

• Strong background in administrative assistance and receptionist duties.

• Excellent communication skills and ability to interact with diverse groups.

• Ability to manage inventory and supplies efficiently.

• Familiarity with visitor management systems and adherence to organizational policies.

• Detail-oriented with a proactive approach to identifying and addressing safety issues.

• Competence in organizing conference calls and related administrative tasks.

• Flexibility to adapt to evolving responsibilities and support team objectives.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 00900-0013407734

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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