Senior Administrative Specialist

Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder’s Corporate Services team is looking for you! From Accounting & Finance, Human Resources, Marketing & Communications, and Information Technology to Legal and Health & Safety, our corporate employees are part of the Kleinfelder ecosystem – supporting the projects that improve the communities we work and live in.

Step into Your New Role

Kleinfelder has an exciting opportunity for a Senior Administrative Specialist! This role supports our Boston office, the hub for New England operations, combining high-level administrative and office management support to keep projects and people moving. Working closely with teams, manage the office environment, and handle day-to-day needs with flexibility and independence. It’s a great opportunity for a self-starter to gain broad experience, improve how things work, and make a real impact. Perfect for someone who enjoys variety, takes initiative, and thrives in a fast-paced setting. This is a part-time position with the opportunity for it to become a full-time position in the future.

Responsibilities

• Handling daily office management and administrative tasks
• Support HR activities such as on-boarding, employee paperwork, and general team requests
• Help manage Health & Safety, including tracking compliance and ordering PPE as needed
• Assist with the local IT program, supporting new hires and existing employees with technology needs
• Manage fleet operations, including vehicle assignments and maintenance

• 5+ years of administrative or office management experience
• Comfortable with Microsoft Office and internal systems
• Basic knowledge of HR, Health & Safety, IT, and fleet management
• Strong organizational, communication, and problem-solving skills

• Experience working within the Architecture, Engineering, or Construction industry is strongly preferred
• Experience with HRIS, CRM, or project management systems
• Comfortable using dashboards, UKG, Deltek, or similar platforms
• Advanced Microsoft Office skills, including Excel and Teams
• Experience improving office processes or implementing new systems
• Strong attention to detail and proactive problem-solving skills
• Previous experience in a fast-paced, multi-tasking environment

Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.

Please note that Kleinfelder, and its’ subsidiaries and affiliates, does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder, and its’ subsidiaries and affiliates, will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder, and its’ subsidiaries and affiliates, explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.