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Senior Administrative Specialist to the Vice President of Academic Affairs and Chief Academic Officer

We are seeking a Senior Administrative Specialist for a full-time role that provides a high level of organizational, logistical, and administrative support to the Vice President of Academic Affairs and Chief Academic Officer. This position, reporting to the Vice President of Academic Affairs, will be located onsite and primarily at the Old Charlotte Highway Campus in Monroe, but with expected travel between Union and Anson counties. The primary schedule for this position will be 40 hours per week Monday-Friday with flexibility needed to work occasional evenings and weekends.

The Senior Administrative Specialist will exhibit an uncompromising commitment to SPCC as a learning-centered college through the College’s mission, vision, values, core skills and learning outcomes, and delivery of instruction and services.

Comprehensive Benefits Package to include health insurance with the NC State Health Plan for Teachers and State Employees, retirement benefits through the NC Retirement System, Paid Time Off, and a supplemental cafeteria plan.

Essential Duties Summary

Perform complex administrative and logistical duties with attention to detail
Effectively collaborate with the VPAA to manage preparation and correspondence related to meetings:
- Agenda Preparation
- Ensure VPAA has pertinent information on the nature of meetings and related meeting responsibilities
- Communications, scheduling, and venue arrangements
- Attend meetings as needed
- Meeting minutes preparation and dissemination
- Post-meeting follow-up activities as directed
- File creation and maintenance, updating, and tracking of assignments
- Represent the VPAA in meetings as needed
Serve as a liaison to the Business and Workforce Solutions Division and the SPCC Foundation
Maintain calendar and make travel arrangements for the VPAA
Available to work at office locations in Monroe and Polkton
May work nights and weekends
Assist in monitoring divisional budgets
Organize academic sanction documentation for VPAA review
Prepare communications, presentations, and reports, including related research
Coordinate action items with other administrative support personnel as needed
Support the VPAA with requests and assignments from the NC Community College System Office
Coordinate and help execute Divisional special events such as the annual retreat, awards ceremonies, etc.
Order and maintain supplies and equipment for the Office of the VPAA
Screen calls, visitors, and respond to inquiries and complaints by referring to the appropriate personnel
Perform other duties as assigned by the VPAA

Required Qualifications

Associate’s degree from an accredited institution
Administrative or related experience
Demonstrated excellent written and verbal communication skills
Demonstrated strong attention to detail
Demonstrated ability to work independently
Evidence of effective problem-solving, critical thinking, and decision-making skills
Excellent utilization of technology, including Microsoft Office Suite and other software platforms
Superior administrative and organizational skills
Demonstrated ability to prioritize and manage a high volume of communications from both internal and external constituencies
Demonstrated ability to effectively direct multiple projects and initiatives simultaneously
Demonstrated ability to maintain strict confidentiality

Preferred Qualifications

Bachelor’s Degree
Experience with data collection, analysis, and reporting
Experience managing budgets
Experience in recording meeting minutes
Experience in educational institutions
Experience in project management
Event management experience

Physical Demands

Special Conditions Eligibility Summary

Eeo Statement Summary

South Piedmont Community College provides equal employment opportunities to all applicants and employees based on job related criteria without reference to race, color, national origin, religion, gender, age, disability, genetic information, or any other legally protected classification. Applicants are requested to complete questions at the end of the online application process that are strictly voluntary. Answers to these questions will not be provided to the hiring manager, selection committee, or any other employees of South Piedmont other than the Human Resources Office. The Human Resources Office uses this information to maintain accurate confidential records on the composition of each applicant pool. If you require accommodation due to a disability in order to complete the application process, please make your request to the Human Resources Office.

Posting Detail Information

Posting Number

JP00762FY17-18

Open Date

Close Date

Open Until Filled

Yes

Special Instructions to Applicants

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