Senior Associate ,Procurement

Job Purpose

1. Understand business requirement; ensure Procurement Team performs to its expected outcome in terms of quality, quantity, vendor / supplier satisfaction, end user satisfaction and bottom line contribution.
2. Conduct Market research to identify suitable potential vendors for products, services and supplies.
3. Review and recommend process improvement. Identify the areas of cost save, process optimization, demand management.
4. Explore new and innovative ideas for, automation, modernizing and simplifying the process, cost effective and value added.
5. Run UAT testing of all upgrades and modifications, consolidate and report errors.
6. Roll out RFP/e-tender to prospective vendors in accordance to the procurement policy.
7. Conduct eAuctions for negotiating the cost and also conducting post auction manual negotiation wherever deemed necessary.
8. Creating and submitting Recommendation of Award (ROA) for Procurement initiatives and obtain Stakeholder approvals.
9. Post ROA approval getting the contract reviewed by the stakeholders for the technical confirmation of project SLAs & KRAs.
10. Ensure completion of renewals is well before the renewal date.
11. Structured, Consistent, Risk Aware application of controls and oversight of spend.
12. Explore new and innovative ideas for, automation, modernizing and simplifying the process, cost effective and value added.
13. Through personal efforts, upgrade oneself on the latest best practices
14. Providing monthly inputs for compilation of departmental MIS
15. Assist & Guide Stakeholders in drafting Scope, BOQ or Commercial template.
16. Prepare all control reports on regular intervals, including Weekly Report, Lean Huddle Boards, Team workflow and other control reports upon request
17. Conduct Team Huddle on a daily basis, report RCPS and update team on Demand Management initiatives.
18. Receive approved requisitions for influence-able and non-influence able spend and action in coordination with the requestor based on the Procurement Policy.
19. Identify and Advise Finance on Internal controls from procurement perspective
20. Living the value of the bank, adhering to code of conduct

Key result Areas

• Input for Procurement Policy (PP), SOP Revision, and visibility of PP Compliance to PP internally and externally.
• Structured, Consistent, Risk Centered application of controls and oversight of spend.
• Proactive in spend management, stakeholder engagement and strategy.
• Basic knowledge of demand/expense management.
• Timely floating of RFP/RFI, issuance of I-PO's accuracy (i.e. ADM category, cost centers, chargeability etc.)
• SLA and performance monitoring
• Customer service, removal of bottlenecks, train the users. Identify cost save transactions and prepare “Recommendation of Award”
• Good command in customer service, removal of bottlenecks, training stake holders, dispute and escalation management.
• Ensure professional supply market research and Innovation from supplier market.
• Recommend suitable potential suppliers with regard to internal demand requirements.
• Contact person for suppliers; e.g. by handling of inquiries, supporting suppliers in answering the supplier questionnaire.
• Maintain strict compliance with the Confidentiality and Non-Disclosure Agreement and principles.

Knowledge, Skills and Experience

• Graduate within a minimum of 6-8 years of Indirect procurement experience
• Strong PC Skills i.e. Excel, Word, MIS office, Power Point and good verbal and written communication skills.
• Basic knowledge of Bank’s operating environment.
• Familiar with Oracle Fusion Procurement, procurement features and functions.
• Good command over automated analytical tools to support vendor analysis, evaluation matrix, performance analysis, SLA, TAT measurements etc.
• Teamwork, punctuality, Innovation, Willingness to take more responsibility.
• Professional, with a proven track record of integrity and ethical values