Senior Buyer (TCU Represented)

Description

***This position is represented by the Transportation Communication Union (TCU)***

Opening:

The Metropolitan Transportation Authority is North America's largest transportation network, serving a population of 15.3 million people across a 5,000-square-mile travel area surrounding New York City, Long Island, southeastern New York State, and Connecticut. The MTA network comprises the nation’s largest bus fleet and more subway and commuter rail cars than all other U.S. transit systems combined. MTA strives to provide a safe and reliable commute, excellent customer service, and rewarding opportunities.

Position Objective:

Processes internal customer requisitions typically for low-dollar procurements for materials and services utilizing non-RFP marketing strategies. Responsible for managing the bidding process, contract creation, administration, and maintenance through the contract lifecycle. Works collaboratively with Project Managers, Legal, and other functions as necessary to secure leading-class contract terms and service levels in a timely fashion.

Although the Senior Buyer position has both Buying and Contract Management and Administration responsibilities, incumbents may be assigned to concentrate their work on either one or the other as needed.

Responsibilities:

The Senior Buyer position has both Buying and Contract Management and Administration responsibilities. Incumbents may be assigned to concentrate their work on either the Buying or Contract Management and Administration functions as needed.

Buying:

• Reviews and processes high volume and/or medium complexity requisitions independently.
• Verifies requisitions for accuracy and validates the scope of work, collaborating with Project Managers and internal stakeholders.
• Produces high-quality “Memo to File”, summary documentation, or system reference information for each requisition, ensuring detailed spend information is available for future reference.
• Determines how each procurement can contribute to diversity goals.
• Prepares Board approval paperwork for requisitions that exceed defined dollar thresholds.
• Initiates advertising for requisitions that exceed defined $thresholds as required and identifies potential suppliers.
• Solicits quotes and evaluates bids, ensuring they are compliant with MTA policies, including pricing analysis.
• Initiates a proposal to consider new suppliers for requisitions that are not advertised.
• Manages the award process, collaborating with Legal on contract execution.
• Coordinates the distribution and collection of required government forms for the awarded supplier.

Contract Management and Administration:

• Manages ongoing contract administration and changes, as well as related PO revisions as needed.
• Reviews contracts on a routine and as-needed basis to monitor pricing, delivery, and other KPI's, ensuring compliance with MTA standards, policies, and procedures.
• Manages contract issues, including delivery, supplier performance, price changes post negotiation, scope/product changes, etc.
• Keeps requester informed of status, delivery, and price changes.
• Identifies and resolves past-due POs, match exceptions, pricing, and freight charge discrepancies, and invoice issues.

Performance Indicators:

• Meets savings and value creation targets.
• Meets diversity spend targets for the assigned scope.
• Meets agreed stakeholder requirements.
• Achieves a high percentage of events planned versus executed.
• Executes assigned requisitions in a timely fashion

Qualifications:

Knowledge/Skills/Abilities:

• Supply chain management, bidding and sealed bidding processes, contract writing and administration.
• Ability to complete routine purchasing transactions effectively, efficiently, and accurately from requisition to purchase order close in a fast-paced environment.
• Knowledge of the procure-to-pay process and procurement-related policies, procedures, processes, and risks, and ability to apply understanding to daily work.
• Knowledge of ERP Purchasing applications and other procurement-related software.
• Interpersonal and organizational skills with strong attention to detail.
• Actively solicits differing opinions to ensure understanding of complex issues and acts in a manner that builds and maintains trust.
• Solid judgment with the ability to learn quickly and adapt to changing circumstances.
• Knowledge of government procurement requirements such as sealed bids, advertising requirements, and diversity spend targets.

Required Education and Experience:

• BA/BS in Supply Chain Management, Procurement and Contract Management, or related field
• 5+ years of satisfactory full-time transactional procurement experience

Other Information

May need to work outside of normal work hours (i.e., evenings and weekends)

Travel may be required to other MTA locations or other external sites.

According to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

Employees driving company vehicles must complete defensive driver training once every three years for current MNR drivers, or within 180 days of hire or transfer for an employee entering an authorized driving position.

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including those concerning veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.