Senior Coordinator (Facilities Management) Al Futtaim Engineering Al Futtaim Contracting

Senior Coordinator (Facilities Management)

Al Futtaim Group is a diversified, privately held regional business headquartered in Dubai, UAE, with over 35,000 employees across more than 20 countries. The group operates in automotive, financial services, real estate, retail and healthcare sectors.

Job Requisition ID: 174106

Overview of the role: The Senior Coordinator ensures smooth operation of the facilities management office by providing crucial administrative and operational support. This role coordinates with various departments to streamline purchasing, invoicing, and record management processes.

What you will do:

• Provide administrative support to the Facilities Management team, managing office functions including work order coordination, access assignments, and database management.
• Coordinate with the Purchasing department to receive quotations, prepare purchase orders and vendor contracts, and forward them for approval.
• Manage and maintain records of purchase orders, invoicing transactions, and update logs to ensure accurate and up-to-date information.
• Act as the first point of contact for internal and external customers seeking support and information regarding the organization's contracts.
• Coordinate the submission of invoices, ensuring timely distribution to supervisors and the finance department, and maintaining an invoice tracker for records.
• Assist in managing casual jobs by preparing cost estimates, generating quotes, and tracking performance against targets.
• Maintain lists of equipment, tools, calibration certificates, and other asset details for company records.
• Enhance customer satisfaction by meeting or exceeding customer requirements and maintaining regular communication with clients.

Required skills to be successful:

• Organizational skills for managing multiple tasks across HR, finance, and operations.
• Clear and professional communication skills for interaction with internal teams and external vendors.
• Problem solving skills for quick resolution of operational issues and process bottlenecks.
• Attention to detail for accuracy in SAP entries, financial reports, and compliance documentation.

What qualifies you for the role:

• Diploma or Bachelor's degree in a relevant discipline.
• 5 to 7 years of experience in Facilities Management or Integrated Facilities Management.
• Proficiency in MS Office; SAP experience is an added advantage.
• Excellent communication skills, with fluency in English.

Employment type: Full time