Senior Executive Assistant

Description:

Who We Are:

As the only independent and physician-led faculty practice plan of the University of Tennessee Health Science Center, University Clinical Health (UCH) offers best-in-class clinical care through a network of 175+ providers across 19 specialties to meet the healthcare needs of the Mid-South community. UCH is a not-for-profit, non-tax-supported group practice and is here to serve the community while providing medical excellence to our patients.

Position Summary:

The Senior Executive Assistant provides high-level administrative support for the Executive Office of UCH. Responsibilities include general office support, supply/equipment management, external vendor support, facility support, and support of the contract management system. This position handles a wide variety of situations and conflicts involving the clerical and administrative functions of the office. Maintains calendars, routes phone calls, forwards messages receives visitors, and arranges conference calls and meetings. Maintains filing systems, processes incoming mail, and is responsible for confidential and time-sensitive material.

Key Results Areas (KRAs):

• Office resources
• Supply/equipment management
• Vendor support
• Contract management system support
• Company-wide communications
• Project management
• Prepares and maintains statistical reports
• Maintains executive officers’ calendars
• Arranges travel schedule / reservations
• Routes phone calls appropriately / messaging
• File system maintenance
• Mail distribution
• Process accounts payable

Core Competencies

• Strong Microsoft Office Skills: Word, Excel, and Powerpoint
• Strong interpersonal and communication skills
• Attention to detail and strong organizational skills

Requirements:

Education & Experience:

• 3-5 years experience with high-level office support/management