Senior Executive Assistant

Senior Executive Assistant

Location: Irvine, CA (Hybrid)
Supports: Multiple Executive Leadership Team members currently including the Chief Administrative & Legal Officer, Chief Financial Officer, Chief Information Officer, and President, International (support assignments may evolve based on business needs)

Who We Are:

Xponential Fitness, LLC (NYSE: XPOF) is a leading global franchisor of health and wellness brands. Through its mission to make boutique health and wellness experiences accessible to everyone, the Company operates a diversified platform of five brands spanning across verticals including Pilates, barre, stretching, strength-training, and yoga. In partnership with its franchisees, Xponential brands offer energetic, accessible, and personalized workout experiences led by highly qualified instructors in studio locations across 49 U.S. states, Puerto Rico, and 30 countries globally. Xponential’s portfolio of brands includes Club Pilates, the largest Pilates brand in the United States; StretchLab, a concept offering one-on-one and group stretching services; YogaSix, one of the largest franchised yoga brands in the United States; Pure Barre, a total body workout that uses the ballet barre to perform small isometric movements, and one of the largest Barre brand in the United States; and BFT, a functional training and strength-based program.

Position Summary

Xponential Fitness is seeking a highly proactive, resourceful, and polished Senior Executive Assistant to provide dedicated support to multiple members of the Executive Leadership Team. This role currently supports the Chief Administrative & Legal Officer, Chief Financial Officer, Chief Information Officer, and President, International, with flexibility for support assignments to evolve as organizational needs change.

This is a dynamic shared-support role requiring someone who can seamlessly manage competing priorities across multiple senior executives, anticipate needs, exercise sound judgment, and operate with a high degree of professionalism and discretion in a fast-paced environment.

The ideal candidate operates as a trusted partner, not simply an administrator, helping executives stay organized, prepared, and focused while driving efficiency and follow-through.

Key Responsibilities

Executive Support

• Provide high-level administrative support to multiple senior executives, including complex calendar management, inbox management, scheduling, and prioritization of competing demands



• Coordinate meetings across multiple executive schedules, resolving conflicts and adjusting priorities proactively


• Manage domestic and international travel arrangements, itineraries, logistics, and expense reporting


• Prepare, edit, and format presentations, correspondence, agendas, reports, and meeting materials


• Support preparation and coordination of confidential materials for leadership, board, and other executive-level meetings as needed


• Support meeting preparation and follow-up, including materials coordination, notes, and action item tracking as needed


• Process expenses, invoices, and other administrative workflows accurately and timely


• Anticipate executive needs, identify issues before they arise, and proactively solve problems to improve efficiency and effectiveness



• Serve as a trusted partner to support executives, demonstrating responsiveness, discretion, and strong follow-through

Operational and Team Support

• Provide occasional administrative support to broader functional teams as capacity permits



• Assist with special projects and ad hoc business needs across supported functions


• Partner with other Executive Assistants to ensure seamless executive office coverage



• Provide periodic reception desk coverage during breaks or scheduled coverage needs, in partnership with the executive support team

  
  

Culture and Employee Experience Support

• Support employee engagement activities and culture initiatives as needed




• Contribute to a collaborative, service-oriented office environment

  
  

Qualifications

• 7+ years of experience supporting senior executives, preferably including C-suite leaders, in a complex, fast-paced environment



• Demonstrated success supporting multiple executives simultaneously and managing competing priorities


• Exceptional organizational skills, attention to detail, and follow-through


• Proven ability to handle highly confidential and sensitive information with discretion


• Strong judgment, professionalism, and proactive problem-solving skills



• Excellent written and verbal communication skills

  
  

Technical Skills

• Advanced proficiency in Google Workspace, including Gmail, Calendar, Docs, Sheets, and Slides



• Proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint


• Experience with expense management and travel booking platforms preferred


• Experience using project management or collaboration tools such as monday.com preferred, but not required



• Comfort learning and leveraging new technologies to improve efficiency and organization

  
  

Success Profile

The ideal candidate is:

• Anticipatory, not reactive



• Highly organized and detail oriented


• Skilled at balancing multiple executives and competing priorities


• Calm under pressure and adaptable


• Service-minded with strong executive presence



• Trustworthy, discreet, and resourceful

Benefits:

• Competitive Salary ($250,000 - $275,000) depending on experience



• Comprehensive Medical, Dental and Vision benefits


• Opportunities for additional bonuses


• Cell Phone Allowance


• 401k plan with 4% company match


• Complimentary corporate memberships to XPLUS and XPASS


• Discounts up to 30% on retail brand merchandise



• On Campus Amenities: Reborn Coffee Shop, Hangar 24, Mini Putting Green, Basketball Court, Bird Sanctuary, Car Washing Services (M/W), Dry Cleaning Services

Xponential Fitness LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state, or local laws.