Senior Executive Assistant/Digital Presence Coordinator

Job Summary
We are seeking a dynamic and highly organized Senior Executive Assistant/Digital Presence Coordinator to join our team. This pivotal role combines advanced executive administrative support with strategic management of our digital footprint. You will serve as a trusted partner to senior leadership, focusing on assisting the company CEO. Additionally, you will oversee the organization’s online presence, including social media channels, Google Reviews, and digital communications, to enhance brand visibility and engagement. The ideal candidate is proactive, tech-savvy, detail-oriented, and thrives in a fast-paced environment. This paid position offers an exciting opportunity to contribute to both operational excellence and digital growth.

Responsibilities:

• Provide comprehensive executive administrative support by managing calendars, scheduling meetings, and coordinating travel arrangements with precision using tools like Google Workspace.
• Support event planning efforts from logistics coordination to on-site execution for company meetings, seminars, or community outreach events.
• Oversee the organization’s digital presence by updating website content, managing social media platforms, proofreading posts, and ensuring consistent branding across all channels.
• Utilize computer literacy skills for transcription, proofreading documents, and performing data entry tasks with accuracy and attention to detail.
• Use office management skills to streamline workflows, implement filing systems (both physical and digital), and support clerical tasks such as document signing via DocuSign.
• Supporting the CEO in office administration and operations.
• Booking travel; handling all mail; and courier needs, scheduling meetings and oversee office supplies, consumables and catering for meetings and events
• Assist with IT related needs
• Work directly with Head of Employee Experience with onboarding and offboarding
• Willing to

Experience

• Proven experience as an executive assistant or personal assistant supporting senior leadership in a fast-paced environment.
• Demonstrated expertise in office management functions including calendar management, filing systems, and clerical support.
• Strong background in digital content management, social media coordination, and website updates.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools (Docs, Sheets), and multi-line phone systems.
• Excellent organizational skills with the ability to prioritize tasks effectively while managing multiple projects simultaneously.
• Exceptional communication skills—both written and verbal—and professional phone etiquette are essential for success in this role. This position is an excellent opportunity for a motivated individual eager to make a meaningful impact through operational excellence and digital strategy!

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Ability to Commute:

• Phoenix, AZ 85004 (Required)

Work Location: In person