Senior Human Resources Assistant

Company Description

Lightstone, founded by David Lichtenstein, is one of the most diversified privately held real estate companies in the United States. Headquartered in New York City, Lightstone is active in 27 states across the country, developing, managing and investing in all sectors of the real estate market, including residential, hospitality, commercial, and retail. With nearly $12 billion in assets under management, Lightstone’s portfolio currently includes over 15 million square feet of industrial, logistics, life sciences, and commercial properties, over 25,000 residential units, and over 5,100 hotel keys.

For more information, please visit www.lightstonegroup.com .

Position Overview

The Sr. Human Resources Assistant plays a key role in supporting the daily operations of the Human Resources department and ensuring the accuracy and timeliness of HR processes. This position is ideal for someone with 1–2 years of HR experience who is eager to grow their career in Human Resources, demonstrates strong attention to detail, and takes initiative to follow through on tasks and deadlines.

This role provides support across all areas of HR including onboarding and terminations, policy, and compliance, training administration, program coordination, and employee support. This position serves as a primary point of contact for corporate employees, ensuring a positive and professional employee experience.

Essential Responsibilities

• Function as a first point of contact for HR-related inquiries for corporate employees.
• Manage the corporate onboarding process
• Monitor and respond to HR inboxes (HR Admin and Benefits News)
• Own weekly attendance and overtime report distributions to the COO
• Coordinate termination checklists and exit documentation
• Track and maintain company policy acknowledgements
• Monitor State and Federal employment law requirements to ensure compliance
• Assist with the management of compliance tracking across the company
• Provide logistics support for NY based training sessions
• Support employee wellness initiatives and benefits-related projects
• Assist with the administration of employee Leave of Absence (LOA) requests
• Conduct ad hoc benefit-related audits and prepare summary reports as requested
• Coordinate the administrative aspects of recruiting in support of internal recruiters
• Manage pre-employment processes (background checks, references, etc.)
• Assist with planning and coordinating HR-sponsored employee events and programs
• Support the administration of the company’s anniversary and recognition initiatives
• Maintain trackers and partner with HRIS Manager to ensure data integrity
• Additional HR projects as needed
  
  
  

Qualifications

• Bachelor’s degree preferred, ideally in Human Resources, Business Administration, or related field
• 1–2 years’ experience within an HR department
• Knowledge of general HR practices, terminology, and employment compliance
• Strong communication and interpersonal skills with the ability to interact professionally with all levels
• Highly organized and detail-oriented with the ability to multitask and meet deadlines
• Proactive and persistent follow-up skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with HRIS systems (ADP preferred) and virtual meeting platforms (Zoom)
  
  
  

Key Attributes for Success

• Professional, approachable, and service-oriented demeanor
• Strong sense of accountability and follow-through
• Ability to handle confidential information with discretion
• Flexible, adaptable, and eager to learn in a fast-paced environment
  
  
  

Lightstone offers our employees a comprehensive and competitive benefits program inclusive of:

– Paid time off for vacation and sick leave

– Health, dental, and vision insurance, and wellness programs

– 401(k) and Roth retirement plans

– Flexible spending accounts (medical & dependent care)

– Life and AD&D insurance with options for supplemental employee, spouse, and child

– Long-term and short-term disability insurance

– Commuter spending accounts (transit and parking)

– Tuition assistance and employee assistance program

– Corporate discount programs

– On-site mother’s room

– Office perks such as lunch, fruit, drinks, and snacks