Senior Investment Operations Associate

JRN#2288

The Senior Investment Operations Analyst oversees critical systems and processes within the organization given a solid understanding of the investment industry. Aside from being adept at utilizing systems and software, this role relies on knowledge of basic capital market fundamentals, knowledge of asset classes, familiarity with fund structures, and awareness of how different players within the industry interact (custodians, fund managers, fund administrators, vendors/system providers).

The primary function of this role is to serve as an experienced investment professional who can balance the big picture of investment operations while also being comfortable with various systems to provide the services we offer our clients and consistently improve operations over time. This individual will work closely with the firm’s CIO to ensure client portfolios are well balanced, reporting and billing is accurate and timely, trades are tracked and executed, and the whole firm is supported regarding a variety of necessary information related to investment analysis.

Key Responsibilities:

Portfolio Accounting Software Superuser (i.e., Addepar, Black Diamond)

• Serve as the primary expert and point of contact within the organization.
• Responsible for supporting end-users, implementing updates, and ensuring that all users are utilizing the software to its full potential.
• Lead internal initiatives to evaluate and improve operational processes, driving efficiency and enhancing client service.

Reporting

• Oversee the measurement and reporting of investment performance, ensuring alignment with established objectives.
• Support the preparation, auditing, and analysis of client reports to ensure data accuracy and compliance with firm standards.
• Deliver timely and accurate performance reports to clients.

Billing

• Oversee the reconciliation of investment advisory fees and ensure accurate billing. o Provide timely and accurate quarterly invoices to clients.
• Investment Analytics Software Superuser (i.e., Morningstar Direct)
• Collaborate with the Investment Committee and other teams to utilize investment data analytics to support and improve how we monitor investments, evaluate new ideas, research fund offerings, assist with client information requests and other ad hoc projects.

Head Trader

• Trade execution and overall trade process oversight: Lead daily trade execution across various asset classes, ensuring adherence to client investment strategies.
• Portfolio Management Analytics
• Create and maintain queries to assist in managing portfolios (liquidity profiles, asset class and position weights, cash monitoring/deployment, etc).
• Recommend actions to rebalance portfolios when given parameters from CIO.
• Investment Department Analytics: track, analyze, and report on key department metrics.

Requirements:

• Strong work tenure: 5-10 years of experience with both traditional investments (mutual funds, SMAs) as well as alternative investments (private funds not traded on an exchange or held at a custodian).
• BA/BS degree in Finance or related field.
• Series 7, 63 or 66 Security Licenses.
• Highly proficient in investment operations systems, such as portfolio accounting (i.e., Addepar, Black Diamond), custodial portals (i.e., Fidelity NFS Wealthscape), fund analytics (i.e., Morningstar).
• Positive attitude, superior customer service skills, strong initiative, critical thinking, flexibility, accountability and excellent communication (oral and written).
• Ability to self-direct, multi-task and utilize tact and diplomacy.
• Sophisticated platinum-level service skills, external and internal.
• Must be proficient in Microsoft Office (Word, Excel and PowerPoint)

Our client is a prestigious, independent financial services firm based in the Newport Beach/Irvine, CA area. In business over 49 years, it is a boutique practice has delivered tailored wealth management solutions to business owners, ultra-high-net-worth individuals, and their families, with client net worth ranging from $50 million to $5 billion.

They specialize in investment advisory, estate and succession planning, life insurance, executive benefits, and non-qualified plans.

Pay: $105,000 - $115,000 per year +

• Other Compensation: In addition to the base salary, this position will be eligible for additional incentive pay

Benefits

• Performance bonus

• Health, dental and vision insurance

• 401(k)/Profit Sharing

• Paid holidays

• Paid time off

Work Location: Hybrid (mostly in person with some remote options available)